Explanation
BACKGROUND: The Division of Police needs to purchase a Gas Chromatograph/Mass Spectrometer (GCMS) to be used for the identification of controlled substances at the Police Crime Laboratory. The prompt acquisition of this instrument will assist greatly in drug identification cases. The GCMS instrument is used to identify the presence of controlled substances seized as evidence examples. This particular GCMS purchase is a replacement.
Bid Information: The Purchasing Office conducted a formal bid #SA003249, which opened on May 14, 2009. Three companies responded: Agilent Technologies, Inc. (WHT), PerkinElmer LAS, Inc. (WHT), and Chromsyc (not contract compliant), with bid prices as follows:
Agilent Technologies, Inc. |
$97,139.30 |
PerkinElmer LAS, Inc. (4 years of maintenance) |
$97,688.42 |
Chromsyc |
$113,816.10 |
The Division recommends that the Director of Finance and Management enter into a contract with Agilent Technologies, Inc. based on their bid being the lowest, most responsive, responsible and best bid.
This company is not debarred according to the Federal excluded parties listing or prohibited from being awarded a contract according to the Auditor of State unresolved findings for recovery certified search.
Contract Compliance No: 770518772, expires 7/18/2010
Emergency Designation: Emergency legislation is requested in order to expedite the purchase so the equipment may be placed in service for the Police Crime Lab as soon as possible.
FISCAL IMPACT: This legislation authorizes an expenditure of $97,139.30 for the purchase of a Gas Chromatograph/Mass Spectrometer for the Police Crime Lab from the Law Enforcement Drug Seizure Fund. There is no impact on the General Fund for this purchase.
Title
To authorize and direct the Finance and Management Director to enter into a contract for the purchase of a Gas Chromatograph/Mass Spectrometer (GCMS) from Agilent Technologies, Inc. for the Division of Police, to authorize the transfer of funds within the Law Enforcement Seizure Fund, to authorize the expenditure of $97,139.30 from the Law Enforcement Seizure Fund; and to declare an emergency. ($97,139.30) (AMENDED BY ORD. 1001-2009 PASSED 10/19/2009)
Body
WHEREAS, the Division of Police needs to purchase a Gas Chromatograph/Mass Spectrometer for the identification of controlled substances; and
WHEREAS, the Purchasing Office solicited formal bids (SA003249) for the purchase of a Gas Chromatograph/Mass Spectrometer; and
WHEREAS, Agilent Technologies, Inc. was the lowest most responsible, responsive bid received; and
WHEREAS, it is necessary to transfer funds within the Law Enforcement Seizure Fund for this purchase; and
WHEREAS, an emergency exists in the usual daily operation of the Division of Police, Department of Public Safety, in that it is immediately necessary to purchase a Gas Chromatograph/Mass Spectrometer for the preservation of the public health, peace, property safety, welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director be and is hereby authorized and directed to enter into contract with Agilent Technologies, Inc. for the purchase of a Gas Chromatograph/Mass Spectrometer for the Division of Police.
SECTION 2. That the City Auditor is hereby directed to transfer funds within the Law Enforcement Seizure Fund as follows:
FROM:
| DIV 30-03 | FUND 219 | SubFund 016 | OCA 300988 | OBJ LEVEL (1) 03 | OBJ LEVEL (3) 3367
| AMOUNT $48,063.00 |.
TO:
| DIV 30-03 | FUND 219 | SubFund 016 | OCA 300988 | OBJ LEVEL (1) 06 | OBJ LEVEL (3) 6697
| AMOUNT $48,063.00 |.
SECTION 3. That the expenditure of $91,139.30 or so much thereof as may be needed, be and the same is hereby authorized as follows:
| DIV 30-03 | FUND 219 | SubFund 016 | OCA 300988 | OBJ LEVEL (1) 06 | OBJ LEVEL (3) 6697
SECTION 4. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the mayor neither approves nor vetoes the same.