Explanation
This ordinance will authorize the Director of Recreation and Parks to enter into contract with Tiffin Scenic Studios for Stage Rigging and Drapery work at Columbus Performing Arts Center.
Bids were received by the Recreation and Parks Department on September 28, 2004 for the Stage Rigging and Drapery Project, as follows:
Status Amount
Tiffin Scenic Studios Majority $53,211.00
Project includes stage rigging and drapery work
The Contract Compliance Number for Tiffin Scenic Studios is #344373691
A contingency amount of $5,000.00 is being included in this project.
This ordinance is submitted as an emergency to allow the contractor to order material immediately in order to meet completion date.
Fiscal Impact:
$58,211.00 is required and budgeted in the Voted 1995 and 1999 Parks and Recreation Bond Fund to meet the financial obligation of this contract.
Title
To authorize the Director of Recreation and Parks to enter into contract with Tiffin Scenic Studios for Columbus Performing arts stage and drapery project, to authorize the expenditure of $58,211.00 from CIP Bond fund within the Recreation and Parks Department, and to declare an emergency. ($58,211.00)
Body
WHEREAS, bids were received by the Recreation and Parks Department on September 28, 2004 and the contract for the Staging and drapery Project will be awarded on the basis of the lowest and best responsive and responsible bidder; and
WHEREAS, an emergency exists in the usual daily operation of the City of Columbus in that material will need to be ordered immediately to keep project on schedule to meet completion date required.
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS
SECTION 1. That the Director of Recreation and Parks be and he is hereby authorized and directed to enter into contract with Tiffin Scenic Studios for the Stage rigging and drapery project, in accordance with plans and specifications on file in the Recreation and Parks Department.
SECTION 2. That the expenditure of $58,211.00, or so much thereof as may be necessary, be and is hereby authorized from the Voted 1995 and 1999 Parks and Recreation Bond Fund as follows, to pay the cost thereof.
Fund Dept. Project Project OCA Object
Type No. Fund No. Title Code Level 3 Amount
Capital Proj. 51-01 702 510035 Facilities 644526 6620 $ 58,211.00
Improvements
SECTION 4. That for the purpose of paying for any contingencies which may occur during this project, the amount of $5,000.00 has been included in Section 2, above. This amount will be expended only after approval by the Director of the Recreation and Parks Department, certification by the City Auditor, and approval of the City Attorney.
SECTION 5. That the City Auditor is hereby authorized to transfer the unemcumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project; except that no transfer shall be so made from a project account funded by monies from more than one source.
SECTION 6. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.