Explanation
BACKGROUND: This ordinance authorizes the Finance & Management Director to issue a purchase order for unmarked used vehicles for the Police Division from Graham Ford. The Police Division needs to replace unmarked automobiles that are used for a variety of police work. The vehicles being replaced have high mileage and high maintenance costs. The vehicles being purchased are available on a city Universal Term Contract (UTC).
Because these are used vehicles, the Police Division and Fleet Management inspect each vehicle prior to purchase to ensure the vehicles will not present immediate maintenance problems.
BID INFORMATION: Vehicles will be purchased in accordance of Universal Term Contracts (UTC's) as established by the Purchasing office via Solicitation SA002227 GRW, contract expires 12/31/07.
CONTRACT COMPLIANCE: Contract Compliance for Graham Ford is 340901877, which expires 5/17/08.
EMERGENCY ACTION is necessary so that the purchase order for these vehicles can be issued as soon as possible in order to the meet the needs of the Police Division.
FISCAL IMPACT: The Fleet Management Division budgeted $5 million in the 2007 General Fund vehicle allocation for the purchase of vehicles. This ordinance authorizes an expenditure of $200,000.00. The Police Division spent $268,675.00 in 2006 to purchase used unmarked vehicles.
Title
To authorize the Finance & Management Director to establish a purchase order for vehicles for the Public Safety Department, Police Division, per the terms and conditions of a citywide Universal Term Contract with Graham Ford; to authorize the expenditure of $200,000.00 from the 2007 General Fund vehicle allocation in the Fleet Management Division; and to declare an emergency. ($200,000.00)
Body
WHEREAS, the Police Division needs to replace vehicles that have high mileage and high maintenance costs, and
WHEREAS, the Fleet Management Division has General Fund monies budgeted for vehicle replacements, and
WHEREAS, bids were taken for these vehicles via SA002227 GRW, and
WHEREAS, an emergency exists in the usual daily operation of the Public Service Department, Fleet Management Division, in that it is immediately necessary to authorize the Finance & Management Director to issue a purchase order for the replacement of vehicles with high mileage and high maintenance costs for the Police Division, thereby preserving the public health, peace, property, safety, and welfare, now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
Section 1. That the Director of Finance & Management be and is hereby authorized and directed to issue a purchase order to Graham Ford to purchase vehicles for the Police Division via the Fleet Management Division General Fund vehicle allocation, in accordance with Solicitations SA002227 GRW.
Section 2. That the expenditure of $200,000.00, or so much thereof as may be necessary, be and is hereby authorized from funds available within the Fleet Management Division General Fund vehicle allocation; Department No. 59-05; Fund 010; OCA Code 591201; OL3 Code 6650.
Section 3. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.