Explanation
1. BACKGROUND
This legislation authorizes the Director of Public Service to enter into professional services contracts with Resource International, Inc., and The Mannik & Smith Group, Inc., in the amount of up to $500,000.00 each for the Roadway - Materials Testing and Inspection 2019 project.
The intent of this contract is to provide the Department of Public Service with continuing, contractual access to additional resources that are necessary to provide construction inspection services and materials testing expertise for the Department to complete its capital and operating budget commitments. The Department anticipates submitting planned requests to modify these contracts as the operational need arises and as funding capacity will allow over the term of the contracts.
The Department of Public Service, Office of Support Services, solicited Requests for Proposals for the Roadway - Materials Testing & Inspection 2019 contracts. The project was formally advertised on the Vendor Services and Bonfire web sites from April 18, 2019, to May 17, 2019. The City received twelve responses. All proposals were deemed responsive and were fully evaluated when the Evaluation Committee met on May 22, 2019. The responding firms were:
Company Name City/State Majority/MBE/MBR/FBE/AS1
Resource International Columbus, Ohio FBE
The Mannik & Smith Group Columbus, Ohio MAJ
CTL Engineering Columbus, Ohio AS1
Prime Construction Management & Survey Columbus, Ohio MAJ
American Structurepoint Columbus, Ohio MAJ
Hill International Columbus, Ohio MAJ
True Inspection Columbus, Ohio MBR
Quality Control Inspection Columbus, Ohio MAJ
Dynotec Columbus, Ohio MBE
DLZ Ohio Worthington, Ohio MBR
ms consultants Columbus, Ohio MAJ
Terracon Gahanna, Ohio MAJ
Resource International, Inc., and The Mannik & Smith Group, Inc., received the highest scores by the evaluation committee and will be awarded the Roadway - Materials Testing & Inspection 2019 contracts.
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against Resource International, Inc., and The Mannik & Smith Group, Inc.
2. CONTRACT COMPLIANCE
The contract compliance number for Resource International is CC004197 and expires 1/25/20.
The contract compliance number for The Mannik & Smith Group is CC006578 and expires 8/17/19.
3. FISCAL IMPACT
Funding of $500,000.00 is needed for both contracts for a total of $1,000,000.00.
Funding in the amount of $451,756.00 is budgeted and available within Fund 7704, the Streets and Highways Bond Fund, in Project 530161 - 100088 (Roadway Improvements - Construction Inspection & Materials Testing). An amendment to the 2019 Capital Improvement Budget and a transfer of cash is required to align spending in the proper project.
Funding in the amount of $548,244.00 is available within Fund 5518, the Construction Inspection Fund, and supplemental appropriation is necessary to establish sufficient budget authority.
4. EMERGENCY DESIGNATION
Emergency action is requested to prevent delays in this season’s Department of Public Service’s construction projects.
Title
To amend the 2019 Capital Improvement Budget; to authorize the transfer of funds between projects within the Streets and Highways Bond Fund; to appropriate funds within the Construction Inspection Fund; to authorize the Director of Public Service to enter into contracts with Resource International and The Mannik & Smith Group in connection with the Roadway - Materials Testing & Inspection 2019 project; to authorize the expenditure of up to $451,756.00 from the Streets and Highways Bond Fund; to authorize the expenditure of up to $548,244.00 from the Construction Inspection Fund; and to declare an emergency. ($1,000,000.00)
Body
WHEREAS, there is a need to enter into professional service contracts to provide for construction inspection services and materials testing services required by capital and operating budget commitments; and
WHEREAS, the Department of Public Service, Office of Support Services, solicited Requests for Proposals for Construction Inspection & Materials Testing Services; and
WHEREAS, Resource International, Inc., and The Mannik & Smith Group, Inc., submitted the best overall proposals for these services; and
WHEREAS, it is necessary to enter into contract with Resource International, Inc., and The Mannik & Smith Group, Inc., to provide the required services; and
WHEREAS, funding needs to be available to pay for the contracts; and
WHEREAS, it is necessary to amend the 2019 Capital Improvement Budget; and
WHEREAS, funding is available within the Streets and Highways Bond Fund, Fund 7704, and within the Construction Inspection Fund, Fund 5518, for this purpose; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service in that it is immediately necessary to authorize the Director to enter into contract with Resource International and The Mannik & Smith Group in order to provide funding for the Construction Inspection & Materials Testing services so that this season’s construction projects will not be delayed, thereby serving the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2019 Capital Improvements Budget authorized by ordinance 1326-2019 be amended as follows to establish sufficient authority for this project:
Fund / Project / Project Name / C.I.B. / Change / C.I.B. as Amended
7704 / 530161 - 100088 / Roadway Improvements - Construction Inspection & Materials Testing (Voted Carryover) / $451,756.00 / ($451,756.00) / $0.00
7704 / 531021 - 100000 / Roadway - Materials Testing and Inspection 2019 (Voted Carryover) / $0.00 / $451,756.00 / $451,756.00
SECTION 2. That the transfer of $451,756.00, or so much thereof as may be needed, is hereby authorized within Fund 7704 (Streets and Highways Bond Fund), Dept-Div 5912 (Design and Construction), Project P530161-100088 (Roadway Improvements - Construction Inspection & Materials Testing) in Object Class 06 (Capital Outlay) to Dept-Div 5912 (Design and Construction), Project P531021-100000 (Roadway - Materials Testing & Inspection 2019), Object Class 06 (Capital Outlay) per the account codes in the attachment to this ordinance.
SECTION 3. That from the unappropriated monies and from all monies estimated to come into said fund from any and all sources and unappropriated for any other purpose during the fiscal year ended December 31, 2019, the sum of $548,244.00 is appropriated in Fund 5518 (Construction Inspection), Dept-Div 5912 (Division of Design and Construction) in Object Class 06 (Capital Outlay) per the account codes in the attachment to this ordinance.
SECTION 4. That the Director of Public Service be and hereby is authorized to enter into a professional services contract with Resource International, Inc., 6350 Presidential Gateway, Columbus, Ohio, 43231, for the Roadway - Materials Testing & Inspection 2019 project in the amount of $500,000.00, or so much thereof as may be needed.
SECTION 5. That the Director of Public Service be and hereby is authorized to enter into a professional services contract with The Mannik & Smith Group, Inc., 1160 Dublin Road, Suite 100, Columbus, Ohio, 43215, for the Roadway - Materials Testing & Inspection 2019 project in the amount of $500,000.00, or so much thereof as may be needed.
SECTION 6. That the expenditure of $451,756.00 or so much thereof as may be needed, is hereby authorized in Fund 7704 (Streets and Highways Bond Fund), Dept-Div 5912 (Design and Construction), Project P531021-100000 (Roadway - Materials Testing & Inspection 2019) in Object Class 06 (Capital Outlay) per the accounting codes in the attachment to this ordinance.
SECTION 7. That the expenditure of $548,244.00 or so much thereof as may be needed, is hereby authorized in Fund 5518 (Construction Inspection), Dept-Div 5912 (Design and Construction), in Object Class 06 (Capital Outlay) per the accounting codes in the attachment to this ordinance.
SECTION 8. That the funds are hereby deemed appropriated and expenditures and transfers authorized to carry out the purposes of this ordinance and the City Auditor shall establish such accounting codes as necessary.
SECTION 9. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 10. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 11. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the mayor, or ten days after passage if the mayor neither approves nor vetoes the same.