Explanation
Automated side loader collection vehicles are an integral part of the Refuse Collection Division's mechanized collection system. This ordinance authorizes the purchase of nine (9) automated side loader trucks to replace aging, high maintenance expense vehicles. Formal competitive bids were solicited and opened by the Purchasing Office on July 31, 2003 (solicitation #SA000481). Bids were received from the following (vendor/make and model/unit cost):
Cab and Chassis Bids
Graham Ford, Inc./Sterling Condor: $88,671.00
Miami Valley International Trucks, Inc./International: $89,546.00
ESEC Corporation dba Columbus Peterbilt/Peterbilt 320: $90,227.00*
Great Lakes Service Center, Inc./Crane Carrier LCF-44: $108,500.00
Great Lakes Service Center, Inc./Crane Carrier LET2-44: $109,000.00
Body Bids
McNeilus Truck and Manufacturing Company/McNeilus: $53,200.00
Wayne Engineering Corporation/Wayne CT24FE: $54,855.00
Miami Valley International Trucks, Inc./Wayne CT24FE: $54,855.00
Schodorf Truck Body and Equipment Company, Inc./Heil 7000: $54,950.00*
*met bid specifications
The complete refuse collection truck consists of the cab, chassis, and body. The Refuse Collection Division recommends the purchase of the Peterbilt cab and chassis from ESEC Corporation (majority), contract compliance number 34-1285858 (expiring September 17, 2006), and the Heil body from Schodorf Truck Body and Equipment Company (majority), contract compliance number 31-4416487 (expiring February 14, 2005), as the lowest, best, most responsive, and most responsible bids. The total cost of the complete truck is $158,149.78 per unit including these bid options:
Included Options (Cab and Chassis)
Telma braking system - $8,495.00 per unit, $76,455.00 total
Two (2) diagnostic laptop computers with software - $4,400.00 per unit, $8,800.00 total
Included Options (Body)
Hopper screen - $650.00 per unit, $5,850.00 total
Camera monitoring system - $2,250.00 per unit, $20,250.00 total
Python hydraulic arm with oil bath grabber gear box - $600.00 per unit, $5,400.00 total
The division expended $1,300,257.00 in 2001 for the purchase of nine (9) automated side loader units ($144,473.00/unit). The division expended $2,917,062.01 in 2002 for the purchase of nineteen (19) automated side loader units (average $153,529.58/unit).
This expense is budgeted within the Voted 1995, 1999 Refuse Collection Fund and is consistent with the division's scheduled collection vehicle replacement program. This ordinance also appropriates and transfers funding within the Special Income Tax Fund because all unencumbered cash within the Refuse Collection Fund has been exhausted. This method of funding is a temporary measure until the City sells notes or bonds for this acquisition.
Emergency action is requested to expedite the receipt of these new trucks that have a long delivery lead-time.
Title
To appropriate and authorize the City Auditor to transfer $1,423,348.00 from the Special Income Tax Fund to the Voted 1995, 1999 Refuse Collection Fund; to authorize and direct the Finance Director to enter into contract with ESEC Corporation dba Columbus Peterbilt and Schodorf Truck Body and Equipment Company for the purchase of truck cabs and chassis and bodies, respectively, which collectively constitute nine (9) automated side loader refuse collection trucks for the Refuse Collection Division; to authorize the expenditure of $1,423,348.00 from the Voted 1995, 1999 Refuse Collection Fund, and to declare an emergency. ($1,423,348.00)
Body
WHEREAS, the Purchasing Office solicited formal competitive bids to acquire automated side loader refuse collection trucks on behalf of the Refuse Collection Division, and
WHEREAS, bids received for solicitation #SA000481 were opened on July 31, 2003, and
WHEREAS, the purchase of these vehicles constitutes part of this division's scheduled vehicle replacement program and is a budgeted expense within the division's 2003 capital improvement budget, and
WHEREAS, these trucks will replace aging and high maintenance expense vehicles, and
WHEREAS, it is necessary to appropriate monies within the Special Income Tax Fund and transfer the same to the 1995, 1999 Voted Refuse Collection Fund, and
WHEREAS, an emergency exists in the usual daily operation of the Refuse Collection Division, Public Service Department, in that it is immediately necessary to enter into contract for the purchase of these vehicles to ensure their timely delivery, thereby preserving the public health, peace, property, safety and welfare, now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That from the unappropriated monies in the Special Income Tax Fund, Fund 430, and from the monies estimated to come into said fund from any and all sources and unappropriated for any other purpose during the fiscal year ending December 31, 2003, the sum of $1,423,348.00 be and hereby is appropriated to the City Auditor, Department No. 22-01, Object Level One Code 10, Object Level Three Code 5500, OCA Code 920023.
SECTION 2. That the City Auditor is hereby authorized to transfer said funds to the Voted 1995, 1999 Refuse Collection Fund, Fund 703, at such time as it is deemed necessary by the City Auditor and to expend said funds or so much thereof as may be necessary.
SECTION 3. That $1,423,348.00 is hereby appropriated within the Voted 1995, 1999 Refuse Collection Fund, Fund 703, Department No. 59-02, Refuse Collection Division, Object Level One Code 06, Object Level Three Code 6652, OCA Code 644419, Project 520001 for the purchase of nine (9) automated side loader refuse collection trucks for the Refuse Collection Division.
SECTION 4. That upon obtaining other funds for this capital improvement, the City Auditor is hereby authorized to repay the Special Income Tax Fund the amount transferred under Section 2 above, and said funds are hereby deemed appropriated for such purpose.
SECTION 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for any contract(s) or contract modification(s) associated with the expenditure of the funds transferred under Section 2 above.
SECTION 6. That the City intends that this ordinance constitute an official intent for purposes of Section 1.150-2(e) of the Treasury Regulations promulgated pursuant to the Internal Revenue Code of 1986, as amended.
SECTION 7. That the Finance Director be and hereby is authorized and directed to enter into contract for the purchase of nine (9) automated side loader refuse collection trucks for the Refuse Collection Division as follows:
Vendor / Item / Amount
ESEC Corporation dba Columbus Peterbilt/truck cabs and chassis: $897,298.00
Schodorf Truck Body and Equipment Company/truck bodies: $526,050.00
Total $1,423,348.00
SECTION 8. That the expenditure of $1,423,348.00 or so much thereof as may be needed be and hereby is authorized from the Voted 1995, 1999 Refuse Collection Fund, Fund 703, Department No. 59-02, Refuse Collection Division, Object Level One Code 06, Object Level Three Code 6652, OCA Code 644419, Project 520001 to pay the cost thereof.
SECTION 9. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.