Explanation
Background: To provide security monitoring, the Franklin County Municipal Court (Municipal Court) currently has a large number of security cameras that are controlled through a security software operating system that works in conjunction with multiple servers, to control the cameras and provide 24/7 recording and storage of the security footage from the cameras. The system has been experiencing chronic maintenance issues and the operating software needs to be upgraded to the latest version. The City had Security Risk Management Consultants (SRMC) complete a full assessment of the existing security system, both software and equipment, to identify the cause of the maintenance issues and determine the best solution to ensure the safety and security of the Municipal Court. SRMC’s analysis conclude that the maintenance issues are due to equipment that has reached the end of its useful life that should be upgraded as well as, the security software operating system.
Currently K.N.S. Services Inc. provides the software and technical support for security at various city facilities: City Hall, Health Department, Arlingate, Recreation Centers, Jerry Hammond Center, 17th and 25th Public Service Outpost and will provide the system at the new Michael B. Coleman Governmental Buidling. The system at the Municipal Courts building is in need of upgrading and to ensure standardization with other City facility systems it is in the best interest of the City that the security system and upgrades of the Municipal Court are provided by K.N.S. Services Inc.
This ordinance authorizes the Director of Finance and Management to modify the existing City contract with K. N. S. Services, Inc. as the security software Vendor of Record to be the service provider for maintenance and service of the Municipal Court’s security software to requests waiver of the competitive bidding requirements of Columbus City Code, Chapter 329 to allow K. N. S. Services Inc. to provide the necessary hardware and camera equipment replacements in conjunction with the software upgrades as a single point of contact for software and hardware issues and security staff training needs, thereby minimizing compatibility and integration issues, improving service and reliability of the Court’s security system.
The Contract Compliance Number for K. N. S. Services, Inc. is 31-1460220, EBO Certification
# CC005443, with an expiration date of 2/18/2018.
Fiscal Impact: The funding for this upgrade of the Municipal Court’s security camera system was established by Ordinance 3030-2015 and the funds are available on an Auditor’s Certificate AC038581.
Title
To authorize the Director of Finance and Management to modify an existing contract with K. N. S. Services, Inc. (KNS); to authorize the expenditure of $168,943.00 from previously established contract; and to waive competitive bidding requirements of Columbus City Code Chapter 329. ($168,943.00 ).
Body
WHEREAS,currently K.N.S. Services Inc. provides the software and technical support for security at various city facilities: City Hall, Health Department, Arlingate, Recreation Centers, Jerry Hammond Center, 17th and 25th Public service Outpost and will provide the system at the new Michael B. Coleman Governmental Buidling; and
WHEREAS, pursuant to Ordinance No. 0196-2014, the City of Columbus entered into a five year software service and maintenance agreement with K. N .S. Services, Inc. (KNS); and
WHEREAS, it is necessary to modify the K. N. S. software service and maintenance agreement to provide software service, upgrades, and patches, and technical support to the Municipal Court for the remainder of the three years of the term of the existing contract to improve efficiency and lower costs; and
WHEREAS, it is in the best interest of the City to waive the competitive bidding provisions of Columbus City Code Chapter 329 to allow a single vendor to provide the necessary hardware and camera equipment replacements in conjunction with the software upgrades and provide a single point of contact for software and hardware issues and staff training needs in order to minimize compatibility and integration issues, improve service and reliability of the Court’s security system;
WHEREAS, it has become necessary in the usual daily operation of the Municipal Court to authorize the Director of Finance and Management to modify a contract with KNS to provide software and technical support for security at the Franklin County Municipal Court; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Finance and Management be and is hereby authorized to modify an existing software service and maintenance contract with K. N .S. Services, Inc. for software service, upgrades, and patches, and technical support for the Municipal Court security video system and to purchase the labor, equipment, and services necessary to upgraded the Court’s Genetec software to the most current version, reprogram security cameras, replace three security cameras, replace three control room monitors, add an additional monitor and workstation, and replace and reconfigure servers and associated switches.
SECTION 2. That this Council finds it in the best interest of the City to waive the competitive bidding provisions of Columbus City Code Chapter 329 for this contract.
SECTION 3. That the expenditure of $168,943.00 is available on Auditor’s Certificate AC038581, or so much thereof that may be necessary in regard to the action authorized in Section 1, be and is hereby authorized.
SECTION 4. That the City Auditor is authorized to make any accounting changes necessary to ensure that this contract is properly accounted for and recorded accurately on the City's financial record. That the City Auditor is authorized to make any changes to revise the funding source for any contract or contract modification associated with this ordinance.
SECTION 5. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.