Explanation
1. BACKGROUND
This ordinance authorizes the Director of Public Service to execute agreements with and to reimburse the Franklin County Engineer’s Office for work performed on Dublin Road within the Columbus City limits during a County-led resurfacing project.
The Department of Public Service, Division of Infrastructure Management, determined approximately 1,745 feet of Dublin Road within Columbus between Highpoint Drive and Splitrock Road warranted resurfacing and planned to do so in 2022. The Franklin County Engineer’s Office currently is administering its annual resurfacing program and offered to resurface that same stretch of Dublin Road as part of that effort.
The Department of Public Service will need to execute a reimbursement agreement, and any other such agreements as may be necessary, with the Franklin County Engineer's Office for the work. It will also be necessary to reimburse the Franklin County Engineer’s Office up to $43,059.60 for the cost of the work. This dollar amount is an estimate based upon bid costs received by the Franklin County Engineer’s Office and the anticipated work to be performed. The City’s cost could increase if it is necessary to perform more work than is anticipated. If that should happen, an additional ordinance will be submitted requesting Council’s approval to expend additional funds for the additional work.
2. FISCAL IMPACT
Funding in the amount of $43,059.60 is appropriated and available within the Streets and Highways Bond Fund within the Department of Public Service to support this project. An amendment to the 2019 Capital Improvement Budget is necessary for the purpose of providing sufficient budget authority for this project.
3. EMERGENCY DESIGNATION
Emergency action is requested so as to provide funding to the Franklin County Engineer’s Office in time for the work to be included as part of their project.
Title
To amend the 2019 Capital Improvement Budget; to authorize the Director of Public Service to enter into agreements with the Franklin County Engineer’s Office to support resurfacing Dublin Road from Highpoint Drive to Splitrock Road; to authorize the expenditure of up to $43,059.60 from the Streets and Highways Bond Fund for the resurfacing; and to declare an emergency. ($43,059.60)
Body
WHEREAS, the Department of Public Service, Division of Infrastructure Management, previously identified a need to resurface approximately 1,745 feet of Dublin Road within the City of Columbus from just west of Highpoint Drive to the corporate boundary located east of Splitrock Road, and planned to do so in 2022; and
WHEREAS, the Franklin County Engineer’s Office has proposed resurfacing that stretch of road as part of a County-led resurfacing project, which recently commenced; and
WHEREAS, this legislation authorizes the Director of Public Service to execute agreements with and to reimburse the Franklin County Engineer’s Office for costs incurred during the completion of the aforementioned work; and
WHEREAS, it is necessary to authorize an amendment to the 2019 Capital Improvement Budget for the purpose of providing sufficient spending authority for the aforementioned project expenditures; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service in that it is immediately necessary to authorize this legislation so as to provide funding to the Franklin County Engineer’s Office in time for the work to be included as part of their project, thereby preserving the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2019 Capital Improvement Budget authorized by Ordinance 1326-2019 be and is hereby amended to provide sufficient budget authority for the expenditure authorized within this ordinance as follows:
Fund / Project / Project Name / Current / Change / Amended
7704 / P530282-100117 / Resurfacing - Resurfacing coordination with future DPU projects (Voted 2019 Debt SIT Supported) / $1,159,813.00 / ($43,060.00) / $1,116,753.00
7704 / P530282-100149 / Resurfacing - Coordination with Franklin County (Dublin Road) (Voted 2019 Debt SIT Supported) / $0.00 / $43,060.00 / $43,060.00
SECTION 2. That the Director of Public Service be and hereby is authorized to enter into agreements with, and make payment to, the Franklin County Engineer’s Office for costs incurred relative to the resurfacing of the portion of Dublin Road within the City of Columbus from west of Highpoint Drive to the corporate boundary located east of Splitrock Road.
SECTION 3. That the expenditure of $43,059.60, or so much thereof as may be needed, is hereby authorized in Fund 7704 (Streets and Highways Bond Fund), Dept-Div 59-11 (Division of Infrastructure Management), Project P530282-100117 (Resurfacing - Resurfacing coordination with future DPU projects), in Object Class 06 (Capital Outlay), per the account codes in the attachment to this ordinance.
SECTION 4. That the funds are hereby deemed appropriated and expenditures and transfers authorized to carry out the purposes of this ordinance and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 6. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 7. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the mayor, or ten days after passage if the mayor neither approves nor vetoes the same.