Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to establish a Universal Term Contract (UTC) for the option to purchase Solar School Flashing Beacon Systems with Path Master, Inc. The Division of Traffic Management is the sole user for traffic control products. Solar time switches for school flashers are used to make drivers aware of school hours and crossing locations. The term of the proposed option contract would be approximately two (2) years, expiring April 30, 2027, with the option to renew for one (1) additional year. The Purchasing Office opened formal bids on March 20, 2025. In addition, the expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO003196.
The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of Section 329.18 of Columbus City Codes relating to competitive bidding (Request for Quotation No. RFQ029653). One (1) bid was received.
The Purchasing Office is recommending award to the overall lowest, responsive, responsible and best bidder as follows:
Path Master, Inc., CC# 006583 expires 12/24/2026, All items, $1.00
Total Estimated Annual Expenditure: $50,000.00, Division of Traffic Management, the sole user
Emergency Designation: The Finance and Management Department respectfully requests this legislation to be considered an emergency ordinance because items will need to be available to the agency as soon as possible.
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
FISCAL IMPACT: The expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO003196. City Agencies will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Title
To authorize the Finance and Management Director to enter into a Universal Term Contract for the option to purchase Solar School Flashing Beacon Systems with Path Master, Inc.; to authorize the expenditure of $1.00; and to declare an emergency. ($1.00).
Body
WHEREAS, the Solar School Flashing Beacon Systems UTC will provide for the purchase of flashing systems, solar panels, power cabinets and a relay board, which are used to make drivers aware at school crossings of reduced speeds and crossing areas; and
WHEREAS, the Purchasing Office advertised and solicited formal bids on March 20, 2025 and selected the overall lowest, responsive, responsible and best bidder; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service in that it is immediately necessary to authorize the Finance and Management Director to enter into a Universal Term Contract for the option to purchase Solar School Flashing Beacon Systems as items need to be available by May 1, 2025, for the immediate preservation of the public health, peace, property, safety, and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to enter into the following Universal Term Contract for the option to purchase Solar School Flashing Beacon Systems in accordance with Request for Quotation RFQ029653 for a term of approximately two years, expiring April 30, 2027, with the option to renew for one (1) additional year, as follows:
Path Master, Inc. All items, $1.00
SECTION 2. That the expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO003196 of this ordinance to pay the cost thereof.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That for the reason stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.