Explanation
BACKGROUND: This legislation authorizes the Finance and Management Department to expend monies for labor, materials, equipment, standard services, and professional services in conjunction with various energy efficiency and energy management related projects. Energy costs are a significant part of annual operating expenses and the city's use of such energy sources has economic and environmental impacts. The purpose of this ordinance is to set aside designated funds to further the city's energy efficiency goals of reducing our carbon footprint and reducing energy costs. This may include, but is not limited to, such items as; upgrading interior and exterior lighting fixtures, upgrading pneumatic controls to direct digital controls, various small-scale HVAC, electrical, and control system projects, among others. All work will be done in accordance with the competitive bidding provisions of the Columbus City Codes. Funding for these expenditures will come from the General Permanent Improvement Fund.
Emergency action is requested so that the Finance and Management Department can address and further energy management and efficiency initiatives.
Fiscal Impact: These funds are available in the General Permanent Improvement Fund and result from rebates and incentives earned from prior energy efficient upgrades.
Title
To authorize the City Auditor to increase appropriations; to amend the 2014 Capital Improvement Fund; to authorize the City Auditor to transfer funds within the General Permanent Improvement Fund; to authorize the Finance and Management Director to expend monies for labor, materials, equipment, standard services, and professional services in conjunction with various energy efficiency and energy management projects; to authorize the expenditure of $185,000.00 from the General Permanent Improvement Fund; and to declare an emergency. ($185,000.00)
Body
WHEREAS, energy costs are a significant part of annual operating expenses and the city's use of such energy sources has economic and environmental impacts; and
WHEREAS, the city currently has many green initiatives in place that reduce both operating costs and greenhouse gas emissions; and
WHEREAS, it is necessary to set aside designated funds to further the city's energy efficiency goals; and
WHEREAS, it is necessary to appropriate and transfer funds between projects within the General Permanent Improvement Fund so that sufficient funds are available in the appropriate project; and
WHEREAS, an Auditor's Certificate is necessary to provide funding so that contracts can be established for these capital eligible projects and renovations; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Finance and Management, in that it is immediately necessary to provide for labor, materials, equipment, and services in conjunction with various energy efficiency and energy management related functions that are necessary to keep city facilities energy efficient and environmentally friendly, thereby preserving the public health, peace, property, safety, welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. To authorize the City Auditor to increase the appropriation in Fund 748, Capital Project 450007-100000, OCA 748007, OL3 6621, by $102,382.75.
SECTION 2. That the 2014 Capital Improvement Budget be amended as follows:
Fund 748
Project Name| Project No.|Current Authority|Revised Authority|Difference
Energy Efficient Lighting (General Perm Imp Carryover)|450007-100000|$185,006|$188,779|$3,773
Energy Efficiency & Green Initiatives (General Perm Imp Carryover) |450007-100002|$0|$185,000|$185,000
SECTION 3. That the City Auditor is hereby authorized and directed to transfer funding with the General Permanent Improvement Fund as follows:
FROM:
Dept/Div: 45-50| Fund: 748| Project Number: 450007-100000| Project Name: Energy Efficiency Lighting| OCA Code: 748007| OL3: 6621| Amount $185,000.00
TO:
Dept/Div: 45-50| Fund: 748| Project Number: 450007-100002| Project Name: Energy Efficiency & Green Initiatives| OCA Code: 748072|OL3: 6621| Amount $185,000.00
SECTION 4. That the Director of the Finance and Management Department be and hereby is authorized to expend monies for the purchase of labor, materials, equipment, standard services, and professional services in conjunction with various energy efficiency, energy management, and green initiative related functions within the purview of the Finance and Management Department.
SECTION 5. That the expenditure of $185,000.00, or so much thereof as may be necessary, be and is hereby authorized from the General Permanent Improvement Fund, to pay the cost thereof. All work will be done in accordance with the competitive bidding provisions of the Columbus City Codes. City Council recognizes this ordinance does not identify the contractor(s) to whom the contract(s) will be awarded and understands its passage will give the Finance and Management Director the final decision in determination of the lowest, best, responsive, and responsible bidder for such contract(s). This Council is satisfied it is in the best interests of the city to delegate this contracting decision.
Dept/Div: 45-50
Fund: 748
Capital Project: 450007 - 100002
OCA: 748072
Object Level 1: 06
Object Level 3: 6621
Amount: $185,000.00
SECTION 6. That the monies in the foregoing Sections shall be paid upon order of the Director of Finance and Management, and that no order shall be drawn or money paid except by voucher, the form of which shall be approved by the City Auditor.
SECTION 7. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this legislation.
SECTION 8. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 9. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 10. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.