Explanation
Background:
This ordinance authorizes the Director of the Department of Technology (DoT) to enter into a service contract with Atech Fire and Security for Fire Sprinkler Maintenance, Repair and Emergency services for a total cost of $9,800.00.
City code requires regular inspection of the fire alarm and fire sprinkler systems, as well as annual inspection of backflow preventers.
The Department of Technology solicited bids through RFQ027626. The bid was formally advertised on Vendor Services and the city received two (2) responses on May 3, 2024. The responding firms were:
Company Name Bid Amount City/State
|
Atech Fire and Security |
$9,800.00 |
South Solon, OH |
|
Amrocor LLC |
$57,000.00 |
Jacksonville, FL |
Award is to be made to Atech Fire and Security as the lowest responsive and responsible and best bidder for their bid of $9,800.00.
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against Atech Fire and Security.
The term of this agreement shall be from July 1, 2024 to June 30, 2025. This agreement is not subject to automatic renewal. However, upon mutual agreement, to include same pricing and terms and conditions as those set forth, the services may be continued for three (3) additional one-year terms.
Fiscal Impact: The funds for this expenditure have been identified and are available within the Department of Technology, Information Services Division, Information Services Operating Fund for a total cost of $9,800.00.
EMERGENCY DESIGNATION:
Emergency designation is being requested for these services that are necessary to support daily operation activities, to ensure no service interruption, and to establish a purchase order at the earliest possible date.
CONTRACT COMPLIANCE:
Vendor Name: Atech Fire and Security
Vendor Acct. #: 008099
Certification #: CC-008099
Expiration Date: 1/31/2025
Title
To authorize the Director of the Department of Technology to enter into a contract with Atech Fire and Security for Fire Sprinkler Maintenance, Repair and Emergency services and to authorize the expenditure of $9,800.00 from the Department of Technology, Information Services Operating fund; and to declare an emergency. ($9,800.00)
Body
WHEREAS, the Department of Technology has a need for Sprinkler Maintenance, Repair and Emergency services; and
WHEREAS, City code requires regular inspection of the fire alarm and fire sprinkler systems, as well as annual inspection of backflow preventers; and
WHEREAS, DoT solicited bids via RFQ027626 for the purchase of the above-described service and award is to be made to Atech Fire and Security as the lowest, most responsive bidder; and
WHEREAS, this ordinance authorizes the Director of the Department of Technology (DoT) to enter into contract with Atech Fire and Security for Sprinkler Maintenance, Repair and Emergency services at a cost of $9,800.00; and
WHEREAS, the term of this agreement shall be from July 1, 2024 to June 30, 2025. This agreement is not subject to automatic renewal. However, upon mutual agreement, to include same pricing and terms and conditions as those set forth, the services may be continued for three (3) additional one-year terms; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Technology in that it is immediately necessary to authorize the Director of Technology to enter into contract with Atech Fire and Security in order to provide funding for Sprinkler Maintenance, Repair and Emergency services to ensure no service interruption, thereby preserving the public health, peace, property, safety, and welfare; NOW, THEREFORE,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS
SECTION 1. To authorize the Director of the Department of Technology to enter into contract with Atech Fire and Security for the purchase of Sprinkler Maintenance, Repair and Emergency services at a cost of $9,800.00, for three (3) on-year terms, starting on July 1, 2024 to June 30, 2025.
SECTION 2. That the expenditure of $9,800.00, or so much thereof as may be necessary, is hereby authorized to be expended as shown in the attachment to this ordinance. (Please see 1349-2024 EXP)
SECTION 3. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 4. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.