Explanation
1. BACKGROUND: This legislation authorizes the Director of Public Utilities to enter into an agreement with P.B. Americas, Inc., for professional engineering services for Parklane Avenue Stormwater System Improvements. This project will mitigate poor drainage along both of these roadways.
2. ENGINEERING CONTRACT AWARD: P.B. Americas, Inc., was selected in accordance with the procedures set forth in Columbus City Code, Section 329.13, "Awarding professional service contracts through requests for Statements of Qualifications". Thirty-nine statements of qualifications were received and opened on July 15, 2005. Requests for Cost Proposals (RFP's) were sent to five firms having the experience necessary to complete the project: Barr & Prevost, DLZ Ohio, Inc., Resource International, R.D. Zande & Associates, Inc., and P.B. Americas, Inc. All five consultants submitted RFP's on August 11, 2006.
Upon review of the technical proposals, the bidders were ranked using criteria specified in City Code, and more specifically: proposal quality/feasibility, competence to perform required work, project schedule, and location of the workforce.
Based upon these criteria, P.B. Americas, Inc., a majority company, was selected as the highest-ranked bidder. Their Contract Compliance Number is 11-1531569 and is good through February 2008.
3. FISCAL IMPACT: This legislation includes a transfer within the Storm Sewer Bonds Fund to provide sufficient funding for the project, as well as an amendment to the 2006 Capital Improvements Budget to provide sufficient budget authority.
Title
To authorize the Director of Public Utilities to enter into an agreement for professional engineering services with P.B. Americas, Inc., for the Parklane Avenue Stormwater System Improvements Project; to authorize the transfer of $1,283.50 and the expenditure of $201,283.50 within the Storm Sewer Bond Fund; for the Division of Sewerage and Drainage; and to amend the 2006 Capital Improvements Budget. ($201,283.50)
Body
WHEREAS, Requests for Cost Proposals were received and opened on August 11, 2006 for engineering services for the Parklane Avenue SSI project; and
WHEREAS, P.B. Americas, Inc., was selected based on the following criteria: proposal quality/feasibility, competence to perform required work, project schedule, and location of the workforce; and
WHEREAS, it is necessary to transfer money within the Storm Sewer Bond Fund for the Parklane Avenue SSI project; and
WHEREAS, it is necessary to authorize an amendment to the 2006 Capital Improvements Budget for purposes of providing sufficient funding and spending authority for the aforementioned project expenditure; and
WHEREAS, it is necessary to authorize the Director of Public Utilities to enter into an agreement for professional engineering services to mitigate poor drainage and other stormwater problems; and
WHEREAS, it has become necessary in the usual daily operation of the Division of Sewerage and Drainage, Department of Public Utilities, to authorize the Director of Public Utilities to enter into an agreement for professional engineering services, for the Parklane Avenue SSI Project, for the preservation of the public health, peace, property, and safety; now therefore.
SECTION 1. That the City Auditor is hereby authorized to transfer $1,283.50 within the Storm Sewer Bonds Fund, Fund 685, Division of Sewerage and Drainage, Division 60-15, Object Level One 06, Object Level Three 6621, as follows:
TRANSFER FROM:
Project/OCA Project Name (Amount)
610763:685763 Minnesota Avenue Street Construction (-$1,283.50)
TRANSFER TO:
Project/OCA Project Name (Amount)
610755:685001 Parklane Avenue SSI (+$1,283.50)
SECTION 2. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.
SECTION 3. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 4. That the Director of Public Utilities be and hereby is authorized to execute an agreement with P.B. Americas, Inc., 6235 Enterprise Ct., Dublin, Ohio, 43016, for the Division of Sewerage and Drainage, for professional engineering services in accordance with the terms and conditions on file in the office of the Division of Sewerage and Drainage.
SECTION 5. That the said engineering firm shall conduct the work to the satisfaction of the Director of Public Utilities and the Administrator of the Division of Sewerage and Drainage.
SECTION 6. That for the purpose of paying the cost of the professional engineering services contract, the following expenditure, or as much thereof as may be needed, be and the same is hereby authorized as follows: Division 60-15, Fund 685, Project 610755, Object Level One 06, Object Level Three 6621, OCA Code 685001, Amount $201,283.50.
SECTION 7. That the 2006 Capital Improvements Budget Ordinance No. 1108-2006 is hereby modified as follows, to provide sufficient budget authority for the expenditure herein:
CURRENT:
610846 - West Fifth Avenue Underpass - $24,746.00
610775 - Evergreen and Dewberry SSI - $13,160.00
610772 - Lockbourne Rd. SSI - $34,776.00
610763 - Minnesota Ave. Street Construction - $450,000.00
610755 - Parklane Avenue SSI - $150,000.00
AMENDED TO:
610846 - West Fifth Avenue Underpass - $22,682.00 (-$2,064.00)
610775 - Evergreen and Dewberry SSI - $0.00 (-$13,160.00)
610772 - Lockbourne Rd. SSI - $0 (-$34,776.00)
610763 - Minnesota Ave. Street Construction - $448,716 (-$1,284.00)
610755 - Parklane Avenue SSI - $201,284.00 (+$51,284.00)
SECTION 8. That this ordinance shall take effect and be in force from and after the earliest date allowed by law.
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