Explanation
BACKGROUND: This Ordinance authorizes the Director of Public Utilities to modify and increase the General Engineering Services Agreement, with Stantec Consulting Services, Inc., for the Division of Power and Water.
Modification #2 is a continuance of the original agreement in which is to provide general engineering services to the Division of Power and Water, Water Distribution Engineering, on an "as-needed" basis. Work items consist of field investigations, surveying, and other professional design services necessary for the completion of a design report, plans and specifications, and engineering services during construction, as it relates to various water distribution and facility projects.
1. Amount of additional funds to be expended: $200,000.00
Original Contract Amount: $686,641.40
Amount of original contract and mods. 1-2: $1,086,641.40
2. Reasons additional goods/services could not be foreseen:
Modification up to $400,000.00 through 2011 were foreseen and explained in the original legislation, Ordinance No. 0977-2009.
3. Reason other procurement processes are not used:
Modifications to this agreement were anticipated as part of the original legislation.
4. How cost of modification was determined:
The contract was set up for $400,000.00 of General Engineering Services of which would be legislated via two modifications. This is the second modification.
Contract Compliance Information: 11-2167170 expires 12/17/11, Majority
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against Stantec Consulting Services, Inc.
FISCAL IMPACT: A transfer of funds within the Water Super Build America Bonds Fund will be necessary, as well as an amendment to the 2011 Capital Improvements Budget.
Title
To authorize the Director of Public Utilities to enter into a planned modification to the General Engineering Services Agreement with Stantec Consulting Services, Inc.; for the Division of Power and Water; to authorize a transfer and expenditure of $200,000.00 within the Water Super Build America Bonds Fund; and to amend the 2011 Capital Improvements Budget. ($200,000.00)
Body
WHEREAS, Contract No. EL009594 was authorized by Ordinance No. 0977-2009, passed July 20, 2009, was executed on August 10, 2009, and was approved by the City Attorney on August 26, 2009; and
WHEREAS, Modification No. 1 (EL010374) to original Contract No. EL009594 was authorized by Ordinance No. 0439-2010, passed April 12, 2010, was executed on May 12, 2010, and was approved by the City Attorney on May 25, 2010; and
WHEREAS, Modification No. 2 is requested to continue General Engineering Services legislated under the original contract, EL009594 and Modification No. 1, EL010374; and
WHEREAS, these services consist of field investigations, surveying, and other professional design services necessary for the completion of a design report, plans and specifications, and engineering services during construction; and
WHEREAS, it is necessary for this Council to authorize the City Auditor to transfer funds within the Water Super Build America Bonds Fund; and
WHEREAS, it is necessary to authorize an amendment to the 2011 Capital Improvements Budget for purposes of providing sufficient funding and expenditure authority for the aforementioned project expenditure; and
WHEREAS, it has become necessary in the usual daily operation of the Department of Public Utilities, Division of Power and Water, to authorize the Director of Public Utilities to modify and increase the General Engineering Services Agreement with Stantec Consulting Services, Inc., for the preservation of the public health, peace, property, safety and welfare; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities is hereby authorized and directed to modify and increase the professional services agreement with Stantec Consulting Services, Inc. for the General Engineering Services Agreement, in the amount of $200,000.00.
SECTION 2. That this contract modification is in compliance with Section 329.16 of Columbus City Codes, 1959.
SECTION 3. That the City Auditor is hereby authorized to transfer $200,000.00 within the Department of Public Utilities, Division of Power and Water, Water Super Build America Bonds Fund, Fund No. 610, Dept/Div. No. 60-09, Object Level Three 6686, as follows:
Fund No. | Project No. | Project Name | OCA Code | Change
610 | 690394-100000 (carryover) | Water Meter Renewal Prgm. | 610394 | -$110,000
610 | 690475-100000 (carryover) | Taylor-Nelson W.M. Clng. | 610475 | -$90,000
610 | 690236-100026 (carryover) | Gen'l Eng. Svcs. - Stantec | 612326 | +$200,000
SECTION 4. That the 2011 Capital Improvements Budget is hereby amended as follows:
Fund No. | Proj. No. | Proj. Name | Current Authority | Revised Authority | Change
610 | 690394-100000 (carryover) | Water Meter Renewal Prgm. | $110,000 | $0 | -$110,000
610 | 690475-100000 (carryover) | Taylor-Nelson W.M. Clng. | $150,000 | $60,000 | -$90,000
610 | 690236-100026 (carryover) | Gen'l Eng. Svcs. - Stantec | $0 | $200,000 | +$200,000
SECTION 5. That the expenditure of $200,000.00 is hereby authorized for the General Engineering Services Agreement with Stantec Consulting Services, Inc. within the Water Super Build America Bonds Fund, Fund No. 610, Division 60-09, Project No. 690236-100026 (carryover), Object Level Three 6686, OCA Code 612326.
SECTION 6. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.
SECTION 7. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 8. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
SECTION 9. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.