Explanation
BACKGROUND: To modify and extend the existing city-wide contract for the option to purchase Personal Safety Products for Various City Agencies, to and including November 30, 2009. Formal bids were opened by the Purchasing Office on September 21, 2006. The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06. (Proposal No. SA002153). The following contracts were established in accordance with bids received:
FL003310, with Safety Solutions, Inc., CC# 310808325 (expires 7/29/2010).
FL003311, with Fire Safety Services, Inc., CC# 340962724 (expires 3/11/2010).
FL003316, with Industrial Environmental Monitoring Instruments, Inc., CC# 311326702 (expires 3/25/2010).
FL003317, with Global Protection Acquisition, Inc., CC# 203495467 (expires 10/14/2010).
These companies is not debarred according to the Federal Excluded Parties Listing or the State Auditor's Findings For Recovery Database.
1. Amount of additional funds: The estimated annual expenditure for the contract is $250,000.00. The Various City Agencies must obtain approval to expend from their own budgeted funds for their estimated expenditures.
2. Reason additional needs were not foreseen: The need was foreseen. An extension is provided for in the original contract, but requires City Council approval.
3. Reason other procurement processes not used: No better pricing, terms or conditions are expected by re-bidding at this time.
4. How cost was determined: The cost, terms and conditions are in accordance with the original agreement.
FISCAL IMPACT: No funding is required to extend the option contracts. The City Agencies must set aside their own funding for their estimated expenditures.
To keep interrupted supply of service to the City Agencies using the Universal Term Contract at a minimum, this ordinance is be submitted as an emergency.
Title
To authorize and direct the Finance and Management Director to modify and extend the citywide contracts for the option to purchase Personal Safety Products with Safety Solutions, Inc., Fire Safety Services, Inc., Industrial Environmental Monitoring Instruments, Inc., and Global Protection Acquisition, Inc., and to declare an emergency.
Body
WHEREAS, the Purchasing Office advertised and solicited formal bids, and selected the lowest bids; and
WHEREAS, vendors have agreed to extend FL003310, FL003311, FL003316 and FL003317 at current discounts and conditions to and including November 30 2009, and it is in the best interest of the City to exercise this option; and
WHEREAS, in order to avoid an extended lapse in our ability to provide Personal Safety Products to City Employees, this is being submitted for approval as an emergency measure; and
WHEREAS, an emergency exists in the usual daily operation of the Various City Agencies in that it is immediately necessary to extend FL003310, FL003311, FL003316 and FL003317 for an option to purchase Personal Safety Products thereby preserving the public and City Employee health, peace, property, safety, and welfare, now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director be and is hereby authorized and directed to modify and extend FL003310 with Safety Solutions, Inc.; FL003311 with Fire Safety Services, Inc.; FL003316 with Industrial Environmental Monitoring Instruments, Inc.; and FL003317 with Global Protection Acquisition, Inc. to and including November 30, 2009.
SECTION 2. That this modification and extension is in accordance with Section 329.16 of the Columbus City Codes.
SECTION 3. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.