Explanation
1. BACKGROUND:
A. Need. This legislation authorizes the Director of Public Utilities to modify the professional services agreement with Braun & Steidl Architects, Inc. for the Fairwood Facility Improvements project for the Division of Sewerage and Drainage. The Braun & Steidl Architects, Inc. modification amount requested under this ordinance is $386,000.00. The contract total including this modification is $953,538.00. Additional building improvements were identified in 2011, following the building evaluation report. After approval of this modification, the Design Professional will conduct an existing conditions assessment, prepare a preliminary design report and prepare contract documents for improvements to the Fairwood Facility to accommodate the planned Department of Public Utilities (DPU) reorganization and relocation of DPU staff to Fairwood. The construction contract's bid opening is planned for September 2012. The construction work will be placed under contract as soon as possible, and services during construction will commence. These services will be provided under a future modification.
B.
Amount of additional funds to be expended: $386,000.00
Original Contract $ 242,161.00
Modification No. 1 $ 51,394.00
Modification No. 2 $ 249,831.00
Modification No. 3 $ 24,152.00
Proposed Modification No. 4 $ 386,000.00
CURRENT PROPOSED TOTAL $ 953,538.00
Reasons additional goods/services could not be foreseen/ Reason other procurement processes are not used:
The possibility of a Modification No. 4 was anticipated and included in prior legislation. However, the modification was anticipated for possible improvements to the emergency power system, which have now been determined not to be required. Additional building improvements were identified in 2011, following the building evaluation report in 2009. The work in this Modification No. 4 was not originally anticipated, but is a continuation of the services originally included within the existing contract's scope of service. The work to be performed is to accommodate the planned DPU reorganization and relocation of DPU staff to the Fairwood Facility.
How cost of modification was determined:
A cost proposal was provided by Braun & Steidl Architects, Inc. and reviewed by the Division of Sewerage and Drainage and was deemed acceptable. The cost of this contract modification is consistent with the direct labor, overhead, and profit rates established within the original proposal.
C. Contract Compliance No.: 34-1414083 | (MAJ) | (Expires 04/08/2012)
D. Emergency Designation: Emergency designation is not requested.
E. Economic or Environmental Impact:
There are currently four DPU buildings housing Department administrative offices. With the planned DPU reorganization and relocation to the Fairwood Facility, there will be only two. This provides economic advantages by reducing overall facilities operating costs. The two buildings to be vacated currently require major repairs and renovations. By not performing these repairs and renovations, there will be a savings in the capital improvement budget. No community outreach or environmental factors are considered for this project.
2. FISCAL IMPACT:
This ordinance authorizes the Director of Public Utilities to expend a total of $386,000.00 from the Sanitary Sewer General Obligation Fund, Fund 664.
Title
To authorize the Director of Public Utilities to execute a contract modification for the professional services agreement with Braun & Steidl Architects, Inc. for the Fairwood Facility Improvements project; to authorize expenditure of $386,000.00 in funds from the Sanitary Sewer General Obligation Fund for the Division of Sewerage and Drainage. ($386,000.00).
Body
WHEREAS, Contract No. EL008891 was authorized by Ordinance No. 1531-2008, as passed by Columbus City Council on November 3, 2008 for purposes of authorizing the Director of Public Utilities to enter into a contract for professional design services with Braun & Steidl Architects, Inc. for the Fairwood Facility Improvements project; this was executed on November 25, 2008, and was approved by the City Attorney on December 1, 2008 in the amount of $242,161; and
WHEREAS, Modification No. 1, EL009727 for $51,394.00 was authorized by Ordinance No. 0961-2009, as passed by Columbus City Council on September 14, 2009, was executed October 16, 2009, and was approved by the City Attorney October 26, 2009, and
WHEREAS, Modification No. 2, EL010706 for $249,831.00 was authorized by Ordinance No. 0629-2010, as passed by Columbus City Council on June 14, 2010, was executed July 14, 2010, and was approved by the City Attorney July 30, 2010, and
WHEREAS, Modification No. 3, EL011094 for $24,152.00 was authorized by Ordinance No. 1222-2010, as passed by Columbus City Council on October 18, 2010, was executed November 24, 2010, and was approved by the City Attorney November 26, 2010, and
WHEREAS, it is necessary for City Council to authorize the expenditure of funds from the Sanitary Sewer General Obligation Fund, Fund 664; and
WHEREAS, the Division of Sewerage and Drainage, Department of Public Utilities is requesting that this Council authorize the Director of Public Utilities to modify the aforementioned professional services contract with Braun & Steidl Architects, Inc. for the Fairwood Facilities Improvements project, at the earliest practical date for the preservation of the public health, peace, property, safety, and welfare; Now, Therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
Section 1. That the Director of Public Utilities be, and hereby is, authorized to modify Contract No. EL008891 with Braun & Steidl Architects, Inc., 234 N. Fifth Street, Columbus, OH 43215, in connection with the Fairwood Facility Improvements project, in accordance with the terms and conditions as shown in the contract modification on file in the office of the Division of Sewerage and Drainage.
Section 2. That the expenditure of $386,000.00, or as much thereof as may be needed, is hereby authorized from the Sanitary Sewer General Obligation Fund | Fund No. 664 | Division 60-05 | Fairwood Facilities Improvements | CIP 650510-100031 | OCA Code 651031 | Object Level Three 6676.
Section 3. That the City Auditor is hereby authorized to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project by monies from more than one source.
Section 4. That said architectural company, Braun & Steidl Architects, Inc, shall conduct the work to the satisfaction of the Director of Public Utilities and the Administrator of the Division of Sewerage and Drainage.
Section 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
Section 6. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
Section 7. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.