Explanation
The purpose of this legislation is to authorize the Director of Finance and Management to enter into contract with Causeway Equipment Inc for the purchase of Compost Screen with Trade-In. The compost screen is a replacement for a screen that requires various repairs and is no longer cost effective to upkeep. The compost screen is used by the Compost Facility to screen material out for better grade compost used in the production of Com-Til.
The Purchasing Office opened formal bids on October 26, 2006 five (5) bids were received. A tabulation is attached.
The apparent low bidder D&L Equipment quoted a Warrior 1400. The bid was deemed non-responsive to the specifications for offering a vibrating deck instead of a trommel screen and their equipment is not self cleaning as specified in the proposal.
The next low bidder, Processing & Recycling bid a McCloskey 621RE. That equipment was deemed non-responsive to the specifications. The specifications called for an engine on a swing out carriage and be mounted at ground level for ease of maintenance. The McCloskey engine is mounted approximately 10 feet and does not have a swing out carriage. Furthermore, the specifications called for the drum to be free of internal structural framework. The McCloskey offered has internal framework that collects compost and requires additional cleaning. The specifications called for access to the trommel drum to be provided through side panels and cleaning of the drum to be at ground level. The McCloskey does not have access doors and the drum must be removed for cleaning.
Therefore the award is being made to the lowest, responsive and responsible and best bidder, Causeway Equipment Inc. The amount requested on this ordinance is the net amount after trade-in.
Supplier: Causeway Equipment Inc (31-1750595)
Fiscal Impact: $222,590.00 is budgeted and needed for this purchase.
Title
To authorize the Director of Finance and Management to establish a purchase order with Causeway Equipment Inc for the purchase of a Compost Screen with Trade-In for the Division of Sewerage and Drainage, and to authorize the expenditure of $222,590.00 from the Sewerage System Operating Fund. ($222,590.00)
Body
WHEREAS, the Division of Sewerage and Drainage, Compost Facility has a need to replace a compost screen, and
WHEREAS, the Purchasing Office opened formal bids on October 26, 2006 for the purchase of a Compost Screen with Trade-In and five (5) bids were received, and
WHEREAS, the apparent low bidder D&L Equipment quoted a Warrior 1400. The bid was deemed non-responsive to the specifications for offering a vibrating deck instead of a trommel screen and their equipment is not self cleaning as specified in the proposal, and
WHEREAS, the next low bidder, Processing & Recycling bid a McCloskey 621RE. That equipment was deemed non-responsive to the specifications because the specifications called for an engine on a swing out carriage and to be mounted at ground level for ease of maintenance. The McCloskey engine is mounted approximately 10 feet high and does not have a swing out carriage, and
WHEREAS, the specifications also called for the drum to be free of internal structural framework. The McCloskey offered has internal framework that collects compost and requires additional cleaning, and
WHEREAS, the specifications called for access to the trommel drum to be provided through side panels and cleaning to of the drum to be at ground level. The McCloskey does not have access doors and the drum must be removed for cleaning, and
WHEREAS, a recommendation was made to the lowest, responsive and responsible and best bidder, Causeway Equipment Inc, and
WHEREAS, A purchase order will be issued in accordance with the terms and specifications of Solicitation Number: SA002195GRW on file in the Purchasing Office; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
Section 1. That the Director of Finance and Management be and is hereby authorized to establish a purchase order with Causeway Equipment Inc. for the purchase of Compost Screen with Trade-In for the Division of Sewerage and Drainage, in accordance with specifications on file in the Purchasing Office
Section 2. That the expenditure of $222,590.00 or so much thereof as may be needed, be and the same hereby is authorized from the Sewerage System Operating Fund, Fund No. 650, OCA 605899, Object Level 1: 06, Object Level 03: 6624.
Section 3. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.