Explanation
NEED: This legislation authorizes the Director of Public Utilities to modify the contract for construction administration services with Benatec Associates for the East Stanton Avenue Stormwater System Improvements project; to transfer monies within the Storm Sewer Bonds Fund, $14,483.12; and to amend the 2003 Capital Improvements Budget.
CONSTRUCTION ADMINISTRATION SERVICES MODIFICATION: Construction inspection and administration services are an integral, planned part of the construction process for this project. The services by this consultant were required due to the discontinuation of these services by the Division of Construction Inspection. Only after construction neared completion was it possible to determine the exact cost of these services.
EMERGENCY DESIGNATION: This ordinance is submitted as an emergency so as to allow the financial transaction to be posted in the City's accounting system as soon as possible and to allow for final payment to the consultant.
FISCAL IMPACT: The project for which this legislation requests fund transfer currently has an insufficient balance to allow for the aforementioned expenditure. This transfer does not reflect any changes to the project planned in the 2003 Capital Improvements Budget (CIB). The change is a temporary measure for the project that is being designed or constructed to maintain efficient cash flow within the Stormwater CIB. Funds will be made available for all approved projects as needed.
TRANSFER FROM: 610910, Clintonville Drainage Improvements, $14,483.12
TRANSFER TO: 610701, East Stanton, $14,483.12
Current 2003 Capital Improvements Budget Authority
610946, Trentwood/Shadyhill Stormwater System Improvements, $23,189.00
610701, East Stanton, $59,069.00
Revised 2003 Capital Improvements Budget Authority
610946, Trentwood/Shadyhill Stormwater System Improvements, $8,354.00
610701, East Stanton, $73,904.00
CONTRACT AMOUNT: The new contract amount including this modification is $260,983.12
Title
To authorize the Director of Public Utilities to modify the contract for construction administration services with Benatec Associates for the East Stanton Avenue Stormwater Systems Improvements project; to authorize an intra-subfund transfer of monies within the Storm Sewer Bonds Fund; to amend the Capital Improvements Budget to accommodate this transaction for the Division of Sewerage and Drainage; to authorize the expenditure of $14,483.12; and to declare an emergency. ($14,483.12)
Body
WHEREAS, it is necessary to modify Contract No. EL003173 to authorize the funds required to allow for payment to Benatec Associates for construction administration services for the East Stanton Avenue Stormwater System Improvements project; and
WHEREAS, it is necessary to transfer funds within the Storm Sewer Bonds Fund for the aforementioned costs; and
WHEREAS, this transfer does not adversely affect any project in the 2003 Capital Improvements Budget; and
WHEREAS, an emergency exists in the usual daily operation of the Division of Sewerage and Drainage, Department of Public Utilities, in that it is immediately necessary to transfer funds within the Storm Sewer Bonds Fund and to authorize the Director of Public Utilities to modify the contract for the aforementioned project for the preservation of the public health, peace, property and safety; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
Section 1. That the City Auditor is hereby authorized and directed to transfer monies within the Storm Sewer Bonds Fund, Fund 685, Division of Sewerage and Drainage, Division 60-15, as follows:
TRANSFER FROM: 610910, Clintonville Drainage Improvements, $14,483.12
TRANSFER TO: 610701, East Stanton, $14,483.12
Section 2. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be so made from a project account by monies from more than one source.
Section 3. That the 2003 Capital Improvements Budget is hereby amended as follows, in order to establish sufficient funding authority:
Current 2003 Capital Improvements Budget Authority
610946, Trentwood/Shadyhill Stormwater System Improvements, $23,189.00
610701, East Stanton, $59,069.00
Revised 2003 Capital Improvements Budget Authority
610946, Trentwood/Shadyhill Stormwater System Improvements, $8,354.00
610701, East Stanton, $73,904.00
Section 4. That the Director of Public Utilities be, and hereby is, authorized to modify Contract No. EL003173 with Benatec Associates, 119 Dillmont Drive, Columbus, Ohio 43235 for construction administration services for the East Stanton Avenue Stormwater System Improvements project in accordance with the terms and conditions of the contract on file in the Office of the Division of Sewerage and Drainage.
Section 5. That for the purpose of paying the cost of the contract modification, the following expenditure, or as much thereof as may be needed is hereby authorized as follows: Division 60-15, Fund 685, Project 610701, Object Level Three 6682, OCA Code 685701, Amount $14,483.12.
Section 6. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.