Explanation
BACKGROUND: The Parson's Avenue Water Plant was constructed in 1982 and has been in continuous service since that time. The parking lot, access drives and chemical unloading pavement areas are all showing signs of wear and deterioration. To assure continued safe access to this critical water treatment facility, a repaving project has been initiated. This contract provides the labor and materials to accomplish this task.
The procurement of this contract was conducted in accordance with Section 329.09.
Competitive bids were received and opened at the office of the Director of Public Utilities on June 7, 2006. Four (4) bids were received. The two lowest bids were both responsive and responsible. The two high bidders had irregularities in their bids and were considered non-responsive.
BIDDER AMOUNT
Decker Construction Company $278,380.36
Strawser Paving Co., Inc. $285,387.39
The Shelly Co. $311,867.35
The McDaniel's Construction Corp., Inc. $336,559.52
FISCAL IMPACT: The 2006 C.I.B. is being amended and funds are being transferred to provide funding for this project.
CONTRACT COMPLIANCE NUMBER: 31-0983557
EMERGENCY PROVISION: Emergency legislation is being requested to allow work to be complete during the upcoming construction season. Asphalt production facilities have limited operating schedules corresponding to weather conditions above 40 degrees. To avoid additional degradation to the existing pavement this work must proceed as soon as possible.
Title
To authorize the Director of Public Utilities to enter into a contract with Decker Construction Company for the Parsons Avenue Water Plant Miscellaneous Improvements - Paving, for the Division of Power and Water (pka Division of Water), to authorize the expenditure of $278,380.36 from the Waterworks Enlargement Voted 1991 Bonds Fund, to amend the 2006 C.I.B. and to declare an emergency ($278,380.36)
Body
WHEREAS, the Director of Public Utilities did receive and open bids on June 7, 2006 for the Parsons Avenue Water Plant Miscellaneous Improvements - Paving, for the Division of Power and Water (pka Division of Water), Department of Public Utilities, and
WHEREAS, a satisfactory low bid has been received, and
WHEREAS: An emergency exists in the usual daily operation of the Division of Power and Water (pka Division of Water), Department of Public Utilities, in that it is immediately necessary to authorize the Director of Public Utilities to enter into a Contract with Decker Construction Company for the Parsons Avenue Water Plant Miscellaneous Improvements - Paving, for the Division of Power and Water (pka Division of Water), to complete the work during the upcoming construction season. To avoid additional degradation to the existing pavement this work must proceed as soon as possible., therefore emergency legislation is being requested, for the preservation of public health, peace, property and safety now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS
Section 1. The Director of Public Utilities be and is hereby authorized to enter into a Contract with Decker Construction Company, in the amount of $278,380.36 for the Parsons Avenue Water Plant Miscellaneous Improvements - Paving, for the Division of Power and Water (pka Division of Water), Department of Public Utilities, Contract No. 1087 on the basis of the lowest responsive and responsible bid received on June 7, 2006.
Section 2. That for the purpose of paying the cost thereof, the expenditure of $278,380.36 is hereby authorized from Waterworks Enlargement Voted 1991 Bonds Fund No. 606, Department of Public Utilities, Division of Water, Dept./Division No. 60-09, Object Level Three 6623, Project No. 690291, OCA Code 691291
Section 3. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project; that the project has been completed and the monies are no longer required for said project except that no transfer shall be made from a project account funded by monies from more than one source.
Section 4. The City Auditor is hereby authorized and directed to transfer funds from within the Waterworks Enlargement Voted 1991 Bonds Fund, Fund No. 606, Department of Public Utilities, Division of Water, as follows:
FROM: 690479 Security Enhancements $278,380.36
OCA Code 606479
TO: 690291 Parsons Avenue Water Plant Miscellaneous Improvements - Paving $278,380.36
OCA Code 691291
Section 5. That Section 1, Public Utilities/Water 60-09 or Ordinance 1108-2006 is hereby amended as follows:
PROJECT TOTAL
NUMBER PROJECT NAME BUDGET
690291 Parsons Avenue Water Plant Miscellaneous Improvements - Paving $628,406 *(1)*
690443 Hap Cremean Water Plant Basin Improvements $721,619 *(2)*
Section 6. That for reasons stated in the preamble, hereto, which is hereby made a part hereof, this ordinance is declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after approval if the Mayor neither approves nor vetoes the same.
2006 Original Budget 2006 Amended Budget Comments
*(1)* $350,025 $628,406 Authority Increased
*(2)* $1,000,000 $721,619 Authority Reduced