Explanation
Background: This ordinance authorizes the Director of the Recreation and Parks Department to enter into contract with Meacham & Apel Architects, Inc. DBA M+A Architects for the Adventure Center Renovations Design Project. The contract amount is $121,159.73, with a contingency of $10,000.00, for a total of $131,159.73 being authorized by this ordinance.
The Adventure Center serves the City’s Therapeutic Recreation and Adaptive Sports Club. These programs provide people with disabilities access to sports and recreation. Currently, the Adventure Center facility does not adequately enhance these programs. This project aims to make needed renovations to the Adventure Center's flooring, restrooms, front desk, and storage areas. The flooring will be level, non-slip, and conducive to adaptive sports. The restrooms will have ample spacing, multiple ADA and ambulatory stalls, and an adult changing station with amenities. The front desk improvements will enhance customer service, visibility, security, and aesthetics of the entrance. The storage areas will provide additional space to increase programming efficiency.
The project goes beyond compliance with ADA guidelines and aims to provide respect, inclusion, and dignity to all who enter and enjoy the Adventure Center. To avoid additional disruption to the facility programming, this project intends to start design by January 2024, enabling the Recreation and Parks Department to begin construction by the fall of 2024.
Vendor Bid/Proposal Submissions (ODI designation status):
Proposals were advertised to three pre-qualified A/E firms that were prequalified through the biannual Request for Statement of Qualification (RFSQ) process through Vendor Services, in accordance with City Code Section 329, on November 09, 2023 and received by the Recreation and Parks Department on November 17, 2023. Request for proposals were sent to the following companies:
Meacham & Apel Architects, Inc. DBA M+A Architects (MAJ)
XYZ Survey Service Ltd (MBE)
BBCO Design LLC (WBE)
Of note, professional services contracts are quality based selections and not based on price. Costs were not requested nor where they part of this evaluation.
In accordance with City Code, a selection team evaluated the proposals, conducted short list interviews, and recommended Meacham & Apel Architects, Inc. DBA M+A Architects be selected to perform the work. The firm was chosen based on their referenced projects, experience, qualifications, availability, timeline, and project approach.
As part of their proposal, Meacham & Apel Architects, Inc. DBA M+A Architects has proposed the following vendors:
Advanced Engineering Consultants, Ltd. (MBE)
Certification of the MBE being proposed is in good standing at the time the bid is being awarded.
Principal Parties:
Meacham & Apel Architects, Inc. DBA M+A Architects
775 Yard Street, Suite 325
Columbus, OH 43212
Lori Bongiorno, (614) 764-0407
Contract Compliance Number: 004561
Contract Compliance Expiration Date: PENDING
Emergency Justification: Emergency action is requested as there is an urgent need to expedite these improvements due to the current adult changing table not providing running water, creating undignified and unsafe conditions where people can not sufficiently clean themselves independently while using the facility.
Benefits to the Public: This project will provide access to additional recreation and specialized programing for residents by improving these specialized facility amenities.
Community Input/Issues: The community has expressed a desire for well-kept facilities and accessibility updates within the Adventure Center by submitting requests through 311. Additionally, specific amenity needs were identified by staff reports detailing requests from participants in the programming at the Adventure Center.
Area(s) Affected: Near East (56)
Master Plan Relation: This project will support the Recreation and Parks Master Plan by strategically prioritizing center improvements and maximizing the use of existing recreational facilities to enhance programming.
Fiscal Impact: $131,159.73 is budgeted and available from within the Recreation and Parks Voted Bond Fund 7702 to meet the financial obligations of this contract.
Title
To authorize the Director of the Recreation and Parks Department to enter into contract with Meacham & Apel Architects, Inc. DBA M+A Architects to provide professional services for the Adventure Center Renovations 2024 Project; to authorize the transfer of $131,159.73 within the Recreation and Parks Voted Bond Fund; to authorize the amendment of the 2023 Capital Improvements Budget; and to authorize the expenditure of $131,159.73 from the Recreation and Parks Voted Bond Fund; and to declare an emergency. ($131,159.73)
Body
WHEREAS, it is necessary to authorize the Director of the Recreation and Parks Department to enter into contract with Meacham & Apel Architects, Inc. DBA M+A Architects to provide professional services for the Adventure Center Renovations 2024 Project; and
WHEREAS, it is necessary to authorize the transfer of $131,159.73 within the Recreation and Parks Voted Bond Fund 7702; and
WHEREAS, it is necessary to authorize the amendment of the 2023 Capital Improvements Budget Ordinance 1711-2023 in order to provide sufficient budget authority for this and future projects; and
WHEREAS, it is necessary to authorize the expenditure of $131,159.73 from the Recreation and Parks Voted Bond Fund 7702; and
WHEREAS, an emergency exists in the usual daily operations of the Recreation and Parks Department in that it is immediately necessary to authorize the Director to enter into contract with Meacham & Apel Architects, Inc. DBA M+A Architects to expedite the improvements due to the current amenities creating unsafe conditions, all for the immediate preservation of the public health, peace, property, and safety; NOW, THEREFORE,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of the Recreation and Parks Department be and is hereby authorized to enter into contract with Meacham & Apel Architects, Inc. DBA M+A Architects to provide professional services for the Adventure Center Renovations 2024 Project.
SECTION 2. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 3. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 4. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 5. That the transfer of $131,159.73 or so much thereof as may be needed, is hereby authorized between projects within the Recreation and Parks Bond Fund 7702 per the account codes in the attachment to this ordinance.
SECTION 6. That the 2023 Capital Improvements Budget Ordinance 1711-2023 is hereby amended as follows in order to provide sufficient budget authority for this ordinance and future projects.
Fund / Project / Project Name / Current Revised Authority / Current Remaining Authority / Change / Amended Revised Authority / Amended Remaining Authority
Fund 7702 / P511002-100000 / Facility Assessment Implementation (Voted Carryover) / $1,281,742 / $282,312 / ($131,160) / $1,150,582 / $151,152
Fund 7702 / P511063-100000 / Adventure Center Renovations 2024 (Voted Carryover) / $0 / $0 / $131,160 / $131,160 / $131,160
SECTION 7. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 8. That for the purpose stated in Section 1, the expenditure of $131,159.73 or so much thereof as may be necessary to pay the cost thereof, be and is hereby authorized from the Recreation and Parks Voted Bond Fund 7702 in object class 06 Capital Outlay per the accounting codes in the attachments to this ordinance.
SECTION 9. That this ordinance, for the reasons stated in the preamble, which are made a part of this ordinance and fully incorporated for reference as if rewritten, is declared to be an emergency measure and shall take effect and be in force from and after this ordinance’s passage and approval by the Mayor or ten (10) days after its adoption if the Mayor neither approves nor vetoes this ordinance.