Explanation
BACKGROUND: For the option to purchase Drug and Alcohol Testing Services for the Department of Human Resources, Office of Labor Relations, the largest user, and other city agencies. The term of the proposed option contract would be through March 31, 2011 with the option to extend one additional year, subject to mutual agreement by both parties, in accordance with formal bid SA002784. The Purchasing Office opened formal bids on February 14, 2008.
The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation No. SA002784). Ten bids were solicited (MAJ: 9, FBE: 1); Three (MAJ: 3) bids were received.
This company is not debarred according to the Excluded Parties listing of the Federal Government and is not listed in the Auditor of States database for Findings for Recovery.
The Purchasing Office is recommending award of 1 contract to the lowest, responsive, responsible and best bidder:
WorkHealth/OhioHealth, MAJ, CC#314394942, exp. Non-profit
Total Estimated Annual Expenditure: $100,000.00
This ordinance is being submitted as an emergency because, without emergency action, no less than 37 days will be added to this procurement cycle and the efficient delivery of valuable public services will be slowed.
FISCAL IMPACT: Funding to establish these option contracts is budgeted in the Purchasing Contract Account. The Department of Human Resources and other city departments will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Title
To authorize and direct the Finance and Management Director to enter into one contract for the option to purchase Drug and Alcohol Testing Services with WorkHealth/OhioHealth, to authorize the appropriation and expenditure of one dollar to establish the contract from the Purchasing/Contract Operation Fund, and to declare an emergency. ($1.00).
Body
WHEREAS, the Purchasing Office advertised and solicited formal bids on February 14, 2008 and selected the lowest, responsive, responsible and best bids; and
WHEREAS, this ordinance addresses the Purchasing objective of 1) maximizing the use of City resources by obtaining optimal products/services at low prices and 2) encouraging economic development by improving access to City bid opportunities and 3) providing an effective option contract for the Department of Human Resources and various city departments to efficiently maintain their supply chain and service to the public; and
WHEREAS, in order to ensure Drug and Alcohol Testing Services are supplied without interruption to employment candidates and city employees, this is being submitted for consideration as an emergency measure; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Human Resources/Office of Labor Relations in that it is immediately necessary to enter into contracts for an option to purchase Drug and Alcohol Testing Services thereby preserving the public health, peace, property, safety, and welfare; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director be and is hereby authorized and directed to enter into the following contract for the option to purchase Drug and Alcohol Testing Services for the term ending March 31, 2011 with the option to extend for one additional year in accordance with Solicitation No. SA002784 as follows:
WorkHealth/OhioHealth, Items: All Services Amount: $1.00
SECTION 2. That the appropriation and expenditure of $1.00 is hereby authorized from the Purchasing UTC Account, Organization Level 1: 45-50, Fund: 05-517, Object Level 3: 2270, OCA: 451130, to pay the cost thereof.
SECTION 3. That for the reason stated in the preamble here to, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.