Explanation
BACKGROUND: This ordinance authorizes the Public Service Director to enter into a professional services contract for the Facilities Management Division with Systems by Rich Consulting LLC for the development of custodial performance specifications for the new Police Academy located at 1000 North Hague Avenue. Services will include development of all specifications, assistance with the bidding process, and the recommendation for bid award. Formal proposals were solicited through a competitive bid process with one firm submitting a proposal. (1 MBE, 0 FBE).
Systems by Rich Consulting LLC $40,000.00
It is the recommendation of the Facilities Management Division to award this contract to Systems by Rich Consulting LLC, Contract Compliance Number 31-1756535, expiration date 6/6/04.
Emergency action is requested to allow the consultant adequate time to select a custodial service provider by the anticipated move-in date of January 2005.
Fiscal Impact: The Facilities Management Division budgeted $40,000.00 in the General Fund for this contract.
Title
To authorize the Public Service Director to enter into a contract for the Facilities Management Division with Systems by Rich Consulting, LLC, to develop custodial performance specifications for the new Police Academy; to authorize the expenditure of $40,000.00 from the General Fund; and to declare an emergency. ($40,000.00)
Body
WHEREAS, the Police Division is expected to open the new Policy Academy in January 2005, and
WHEREAS, the Facilities Management Division has a need for a professional services consultant to develop custodial performance specifications for the new Police Academy in order to provide a safe and clean working environment for city employees and the general public, and
WHEREAS, bids were received by the Facilities Management Division for the development of custodial performance specifications, and
WHEREAS, the Facilities Management Division recommends the acceptance of a bid submitted by Systems by Rich Consulting LLC, and
WHEREAS, an emergency exists in the usual daily operation of the Public Service Department, Facilities Management Division, in that it is immediately necessary to authorize the Public Service Director to enter into contract with Systems by Rich Consulting, LLC for professional services associated with the development of performance contracting for the new Police Academy at 1000 North Hague Avenue to allow the consultant adequate time to assist in the selection of a custodial service provider by the anticipated move-in date of January 2005, thereby preserving the public health, peace, property, safety, and welfare; now therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Public Service Director is hereby authorized to enter into a contract with Systems by Rich Consulting, LLC, for professional services associated with performance specifications of custodial services for the new Police Academy, at 1000 North Hague Avenue.
SECTION 2. That the expenditure of $40,000.00, or so much thereof that may be necessary in regard to the action authorized in SECTION 1, be and is hereby authorized and approved as follows:
Division: 59-07
Fund: 010
OCA Code: 281006
Object Level 1: 03
Object Level 3: 3396
Amount: $40,000.00
SECTION 3. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the mayor neither approves or vetoes the same.