Explanation
Background: This legislation authorizes and directs the Finance Director to issue purchase orders for the purchase of automotive tires, lighting and batteries for the Public Service Department, Fleet Management Division per terms and conditions of State and Universal Term Contracts with Wingfoot Commercial Tire, WD Tire Warehouse, D&M Distributorrs and Crown Battery.
Fiscal Impact: The Fleet Management Division budgeted $9.6 million for automotive fuel, parts, supplies and accessories in the 2005 operating budget. This legislation authorizes an expenditure of $40,000.00 with Wingfoot Commercial Tire & WD Tire Warehouse to purchase automotive tires through December 2005. In addition, this legislation authorizes $15,000 with Crown Battery for the purchase of automotive batteries through December 2005. The Fleet Management Division has spent $454,400 for tires thus far in 2005 and $484,825 was expended in 2004 for tire purchases. The Division has spent $106,000.00 year-to-date on lighting and $83,000.00 in 2004. The Division has spent $100,000 year-to-date on batteries and spent $78,700 in 2004 for batteries.
Emergency action is requested in order to ensure an uninterrupted purchase of tires, lighting and batteries.
Title
To authorize the Finance and Management Director to issue purchase orders for the purchase of tires, lighting and batteries for the Fleet Management Division per the terms and conditions of State and Universal Term Contracts, to authorize the expenditure of $59,000.00 from the Fleet Management Services Fund, and to declare an emergency. ($59,000.00)
Body
WHEREAS, State Contract STS260 is available for the purchase of automotive tires, and
WHEREAS, a Universal Term Contract established by the Purchasing office is available for the purchase of lighting and batteries, and
WHEREAS, the Fleet Management Division, Public Service Department, has a need to purchase tires, lighting and batteries, and
WHEREAS, an emergency exists in the usual daily operation of the Fleet Management Division, Public Service Department, in that it is immediately necessary to issue purchase orders in order to ensure an uninterrupted purchase of tires, lighting and batteries, thereby preserving the public health, peace, property, safety, and welfare, now therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
Section 1. That the Finance and Management Director is hereby authorized and directed to issue a purchase order for the Public Service Department, Fleet Management Division, per the terms and conditions of State Contract and Universal Term Contracts, as follows:
State Bid STS260
Wingfoot Commercial Tire
CC# 311735402 expires 5/17/2007
Tires
Object Level Three 2282
Contract Expires - 9/30/2006
State Bid STS260
WD Tire Warehouse
CC# 311138036 expires 1/13/08
Tires
Object Level Three 2282
Contract Expires - 9/30/2006
D&M Distributors - FL002112
CC# 310926900 expires - 5/31/06
Object Level Three - 2284
Contract Expires - 1/31/06
Crown Battery Mfg. Co., Inc.- FL000441
CC# 344481335 expires - 5/31/06
Object Level Three - 2283
Contract Expires - 5/31/06
Section 2. That the sum of $59,000.00, or so much thereof as may be necessary, is hereby authorized to be expended from the Fleet Management Fund, 513, Department No. 59-05, OCA Code 591347, Object Level One 02 as follows to pay the cost thereof:
Object Level Three Code Amount
2282 $ 40,000.00
2284 4,000.00
2283 $ 15,000.00
TOTAL $ 59,000.00
Section 3. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.