Explanation
BACKGROUND: This legislation authorizes the Director of the Department of Development to enter into a planned modification of a service contract with Ohio Technical Services, Inc., to extend the agreement term end date from December 31, 2026 to December 31, 2027 as well as increase funding in an amount up to $7,000.00. This part of a planned modification as the period of performance for the Lead-24 grant is March 1, 2025 through March 1, 2029.
Original Agreement $ 35,000.00 PO513633
Modification No. 1 $ 0.00 PO513633 Ord 3023-2025
Modification No. 2 $ 7,000.00
Total $ 42,000.00
In accordance with C.C. 329.09(a):
1. The amount of additional funds are required by this ordinance, as it was foreseen that additional funding will be needed and/or time extensions to align with the period of performance of the grant.
2. The additional services were anticipated and as such the original authorizing legislation authorized the modification at issue as well as the RFQ030009.
3. It is in the City’s best interest to continue with the Ohio Technical Services, Inc. current contract to provide radon testing and mitigation services in homes where the Department of Development is completing repairs in our Division of Housing Lead Safe Columbus programs.
4. Prices are the same as the original contract.
The City of Columbus received grant funding for the Lead-Safe Columbus Program from the U.S. Department of Housing and Urban Development (HUD) Lead Hazard Reduction Demonstration Grant Program which was authorized by Ordinance 3263-2024. The period of performance for the grant is from March 1, 2025 through March 1, 2029. The purpose of the grant is to provide property owners with grants for lead safe, healthier, affordable housing for families with low and moderate income under HUD guidelines. The program provides lead abatement and healthy homes activities in accordance with HUD guidelines, including but not limited to, lead paint level testing, risk assessments, lead hazard control and healthy homes interventions and clearance tests, as well as outreach, education, and training.
The contract with Ohio Technical Services Inc., provides radon testing and mitigation services to individuals that qualify based on HUD guidelines as part of the Healthy Homes Program under the Lead Hazard Reduction Demonstration Grant. This is a planned modification to extend the current agreement term end date to December 31, 2027 and to increase funding which is in alignment with the award based on RFQ030009.
Contract Compliance: the vendor number is 005717 and expires 01/21/2027
Fiscal Impact: Funding is available within the 2024 Lead Hazard Reduction Grant (G442500).
Title
To authorize the Director of the Department of Development to enter into a planned modification of a contract with Ohio Technical Services Inc., to extend the agreement term date through December 31, 2027 as well as increase funding in an amount up to $7,000.00. ($7,000.00)
Body
WHEREAS, the Lead-Safe Home Renovations Program was established to assist low and moderate income homeowners with lead abatement services that would impact a household remaining safely in their home and to assist shelters, transitional housing, and dormitory style facilities which may be considered commercial living spaces; and
WHEREAS, the Department of Development has advertised for the Lead-Safe Columbus Program and the need for radon testing and mitigation services and it was awarded to Ohio Technical Services Inc.; and
WHEREAS, the expenditure in an amount up to $7,000.00 is needed for additional radon testing and mitigation services; and
WHEREAS, there is a need to extend the term date of the contract from December 31, 2026 to December 1, 2027 as this is a planned modification based on the initial award in RFQ030009; and
WHEREAS, it has become necessary in the usual daily operation of the Department of Development to authorize the Director to enter into a planned modification of a contract with Ohio Technical Services, Inc., to extend the contract termination date and to increase funding for radon testing and mitigation services; and NOW THEREFORE,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of the Department of Development is hereby authorized to enter into a planned modification of a contract with Ohio Technical Services Inc., to extend the agreement term from December 31, 2026 to December 31, 2027; as well as to increase the funding in an amount up to $7,000.00 for radon testing and mitigation services.
SECTION 2. That this modification is in accordance with the relevant provisions of Chapter 329 of the Columbus City Code.
SECTION 3. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 4. That for the purpose as stated in Section 1, the expenditure in an amount up to $7,000.00 or so much there of as may be needed, is hereby authorized within Fund 2220 (General Government Grant Fund), Project G442500, Dept-Div 4410 (Housing), within object class 03 (Services).
SECTION 5. Funds are hereby deemed appropriated and expenditures and transfers authorized to carry out the purposes of this ordinance, and the City Auditor shall establish such accounting codes as necessary
SECTION 6. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.