Explanation
BACKGROUND:
This legislation authorizes the Director of the Department of Technology to continue an agreement with Infor(US) Inc. (formerly Lawson Software Americas Inc.) for annual software maintenance and support services, associated with the Columbus Human Resources Information System (CHRIS). The original agreement (EL014451) was authorized by ordinance 0828-2013, passed May 6, 2013, and included four options to renew for additional annual terms. This renewal (year 3 of 5) will provide an additional year of software maintenance and support for the period of June 1, 2015 through May 31, 2016. The total cost of this renewal is $159,205.34.
Infor(US) is the sole provider of this service for US customers, so this ordinance is being submitted in accordance with the provisions of Sole Source procurement of the City of Columbus Code, Section 329.07.
FISCAL IMPACT:
In 2013 and 2014, $141,692.17 and $150,193.71 were legislated respectively for maintenance and support services with Lawson Software, now Infor (US) Inc Funding for this year's (2015) contract, in the amount of $159,205.34 is available within the Department of Technology Information Services Division, internal services fund.
CONTRACT COMPLIANCE:
Vendor Name: Infor (US) Inc. C.C#/F.I.D#: 20 - 3469219 Expiration Date: 10/01/2016
Title
To authorize the Director of the Department of Technology to continue an agreement with Infor (US) Inc. (formerly Lawson Software Americas Inc.) for annual software maintenance and support services, associated with the Columbus Human Resources Information System (CHRIS) in accordance with the sole source provisions in the Columbus City Code; to authorize the expenditure of $159,205.34 from the Department of Technology, Information Services Division, internal services fund. ($159,205.34)
Body
WHEREAS, this legislation authorizes the Director of the Department of Technology to continue an agreement with Infor (US) Inc. (formerly Lawson Software Americas Inc.) for annual software maintenance and support services, associated with the Columbus Human Resources Information System (CHRIS); and
WHEREAS, these services have been provided previously under a five year agreement (EL007511), authorized by ordinance 1799-2007, originally with Lawson and transferred to Infor(US) by authority of ordinance 2375-2012. The current software maintenance and support agreement was authorized under the authority of ordinance 0828-2013 (passed 5/6/13) and is due to expire on 5/31/14; and
WHEREAS, the coverage period associated with this annual maintenance and support contract is for a twelve (12) month coverage term period, June 1, 2015 through May 31, 2016, in the amount of $159,205.34; and
WHEREAS, Infor(US) is the sole provider of this service for US customers, so this ordinance is being submitted in accordance with the provisions of Sole Source procurement of the City of Columbus Code, Section 329.07.
WHEREAS, it is necessary to authorize the Director of the Department of Technology to continue an agreement with Infor (US) Inc. (formerly Lawson Software Americas Inc.) for annual software maintenance and support services, associated with the Columbus Human Resources Information System (CHRIS) for the immediate preservation of the public health, peace, property and safety; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1: That the Director of the Department of Technology is hereby authorized to continue an agreement with Infor (US) Inc. (formerly Lawson Software Americas Inc.) for annual software maintenance and support services, associated with the Columbus Human Resources Information System (CHRIS), with a coverage period of June 1, 2015 through May 31, 2016 at a cost of $159,205.34.
SECTION 2: That the expenditure of $159,205.34 or so much thereof as may be necessary is hereby authorized to be expended as follows:
Dept. /Div.: 47-02| Fund: 514| Sub-fund: 001|OCA Code: 470202| Obj. Level 1: 03| Obj. Level 3: 3369| Amount: $159,205.34
SECTION 3: That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 4: That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5: That this agreement is being established in accordance with the sole source provisions of the Columbus City Code Chapter 329.
SECTION 6: That this ordinance shall take effect and be in force from and after the earliest period allowed by law.