Explanation
BACKGROUND: This ordinance authorizes the Finance and Management Director to modify and increase a contract on behalf of the Office of Construction Management with Schooley Caldwell Associates, Inc., for professional services (design and construction administration) to renovate space for the Department of Technology's print room at the Jerry Hammond Center, 1111 East Broad Street.
This modification is necessary to meet the operational needs of the Department of Technology to renovate a vacant area (adjoining the Technology Center) for the print room. The print room will include a printer and sorter. The design will include a demolition plan, fire alarm and security systems, lighting, equipment wiring, HVAC, plumbing, renovation of the existing floor, and emergency power distribution. Due to the recent windstorm, re-distribution of power sources for the Technology Center is necessary for future emergency conditions.
The original contract was authorized by City Council through Ordinance No. 1790-2006, passed October 25, 2006, in the amount of $330,000.00. Ordinance No. 0848-2007, passed June 11, 2007, in the amount of $290,000.00, authorized a scope of service changes. This most recent modification will cost $33,937.78 and include a design contingency for $1,500.00, bringing the total cost of the contract to $655,437.78.
Due to the fact Schooley Caldwell Associates, Inc., was awarded the original contract, a modification with Schooley Caldwell Associates, Inc., is the logical and most expeditious option for addressing the additional professional services. Involving another architect at this point would lead to logistical problems and the likelihood of errors. Therefore, it would not be in the best interests of the City to bid the additional professional services.
This ordinance also authorizes the transfer of $10,000.00 from the Disaster Recovery Project and $24,994.48 from the Facilities Renovation Project within the Information Services Fund and amends the 2008 Capital Improvement Budget, Ordinance No. 0690-2008.
Fiscal Impact: The amount of this modication is $35,437.78. Funding is available in the Information Services Fund.
Schooley Caldwell Associates, Inc. Contract Compliance Number #31-0972509 expiration date 11/04/2010.
Title
To authorize the Finance and Management Director to modify a contract with Schooley Caldwell Associates, Inc., for professional services for the renovation of a vacant area at 1111 East Broad Street; to amend the 2008 Capital Improvements Budget; to authorize the City Auditor to transfer $34,994.48 within the Information Services Fund; and to authorize the expenditure of $35,437.78 from the Information Services Fund. ($35,437.78)
Body
WHEREAS, Ordinance No. 1790-2006, passed October 25, 2006, for $330,000.00, authorized design services for the Jerry Hammond Center, 1111 East Broad Street, Ordinance No. 0848-2007, passed June 11, 2007, for $290,00.00, authorized the scope of service changes, and this latest modification authorizing professional services will cost $33,937.78 and a design contingency for $1,500.00, bringing the total cost to $655,437.78; and
WHEREAS, it is necessary to modify an existing professional services contract with Schooley Caldwell Associates, Inc., for professional services for renovation of a vacant area for the Department of Technology's print room at the Jerry Hammond Center, 1111 East Broad Street; and
WHEREAS, it is necessary to amend the 2008 Capital Improvements Budget and transfer cash between projects within the Information Services Fund; now, therefore:
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to modify and increase a professional services contract with Schooley Caldwell Associates, Inc., for renovation of a vacant space for the Department of Technology's print room at the Jerry Hammond Center, 1111 East Broad Street.
SECTION 2. That the 2008 Capital Improvement Budget is hereby amended due to encumbrance cancellations:
Project/Project # Funded Amount Revised Difference
Facility Renovation 470031-100000 (Carryover ) $45,324 $265,693 $220,369
Whittier Peninsula Office Renovation 510041-100000 (Carryover) $9,194 $9,638 $444
SECTION 3. That the 2008 Capital Improvement Budget is hereby amended to provide funding for this project as follows:
Project/Project # Funded Amount Revised Difference
Facility Renovation 470031-100000 (Carryover) $265,693 $240,699 ($24,994)
Disaster Recovery Phase II 470037 (Carryover) $86,924 $76,924 ($10,000)
Whittier Peninsula Office Renovation 510041-100000 (Carryover) $9,638 $44,632 $34,994
SECTION 4. That the City Auditor is hereby authorized and directed to transfer funds within the Information Services Fund as follows:
FROM:
Dept/Div: 47-02Fund: 514|Subfund: 002|Project Number: 470031|Project Name - Facilities Renovation|OCA Code 470031|Amount $24,994.48
Dept/Div: 47-02Fund: 514|Subfund: 002|Project Number: 470037|Project Name - Disaster Recovery Phase II|OCA Code 470037 |Amount $10,000.00
TO:
Dept/Div: 47-02|Fund: 514|Subfund: 002|Project Number: 510041|Project Name - Whittier Peninsula Office Relocation|OCA Code 470141|Amount $34,994.48
SECTION 5. That the expenditure of $35,437.78, or so much thereof as my be necessary in regard to the action authorized in SECTION 1, be and is hereby authorized and approved as follows:
Division: 47-02
Fund: 514
Project: 510041
Subfund: 002
OCA Code: 470141
Object Level: 06
Object Level 3: 6620
Amount $35,437.78
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contract or contract modifications associated with this ordinance.
SECTION 7. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.