Explanation
BACKGROUND: As part of the City's ongoing space planning efforts to maximize the utilization and cost effectiveness of its real estate assets, it was determined that it was in the City's best interest to move the Department of Human Resources Citywide Training function from the Piedmont Building to space available in the lower level of the Jerry Hammond Center at 1111 E. Broad Street. Design services were engaged to develop the renovation plan to provide the required office areas and training rooms. Formal bids were solicited to complete the required work. This legislation authorizes the Finance and Management Director to enter into a contract on behalf of the Office of Construction Management with Central Ohio Building for interior building renovations.
Formal bids were solicited and opened on October 31, 2011 as follows (0 MBE, 0 FBE):
Central Ohio Building $310,800.00
Gutknecht Construction $313,100.00
Elford, Inc. $325,086.00
Altman Company $332,580.00
Thomas & Marker Construction Company $334,800.00
Quandel Group $379,731.00
The Office of Construction Management recommends the bid award be made to the most responsive and responsible bidder, Central Ohio Building.
Emergency action is requested so the renovations may begin as soon as possible, thereby avoiding a delay in moving City employees into this building.
Central Ohio Building Contract Compliance No. 31-0814382, expiration date April 20, 2012.
Fiscal Impact: The cost of this contract is $310,800.00. The current unencumbered cash balance in the Gov'l B.A.B.S. (Build America Bonds) is $250,000.00. An additional $60,800.00 will be transferred between projects within the Construction Management Capital Improvement Fund.
Title
To amend the 2011 Capital Improvement Budget; to authorize the City Auditor to transfer $60,800.00 between projects within the Construction Management Capital Improvement Fund; to authorize the Finance and Management Director to enter into a contract on behalf of the Office of Construction Management with Central Ohio Building for interior building renovations at the Jerry Hammond Center at 1111 East Broad Street; to authorize the expenditure of $310,800.00 from the Gov'l B.A.B.S. (Build America Bonds Fund and the Construction Management Capital Improvement Fund; and to declare an emergency. ($310,800.00)
Body
WHEREAS, it is necessary to amend the 2011 Capital Improvement Budget and transfer cash between projects within the Construction Management Capital Improvement Fund, to provide sufficient funds in the
appropriate project area for this expense; and
WHEREAS, formal bids were solicited and six companies submitted bids; and
WHEREAS, an emergency exists in the usual daily operation of the Finance and Management Department, Office of Construction Management, in that it is immediately necessary to authorize the Finance and Management Director to enter into a contract with Central Ohio Building for interior building renovations at the Jerry Hammond Center, 1111 East Broad Street, so the renovations may begin as soon as possible, thereby avoiding a delay in moving City employees into this building, thereby preserving the public health, property, safety, and welfare, now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2011 Capital Improvement Budget is hereby amended as follows:
Fund 733
Project Name| Project No.|Current Authority|Revised Authority|Difference
Facility Renovations - Various 570030-100120 (Councilmanic SIT Supported) $1,846,733|$1,785,933|($60,800)
1111 East Broad - Training Move/Floor 570030-100117 (Councilmanic SIT Supported) $0|$60,800|$60,800
SECTION 2. That the City Auditor is hereby authorized and directed to transfer funds within the Construction Management Capital Improvement Fund as follows:
FROM:
Dept/Div: 45-27| Fund: 733|Project Number 570030-100120|Project Name - Facility Renovations - Various|OCA Code: 733120|OL3: 6620 |Amount $60,800.00
TO:
Dept/Div: 45-27| Fund: 733|Project Number 570030-100117| Project Name - 1111 East Broad - Training Move/Floor Coverings|OCA Code: 733017|OL3: 6620|Amount $60,800.00
SECTION 3. That the Finance and Management Director is hereby authorized and directed to enter into a contract on behalf of the Office of Construction Management with Central Ohio Building for interior building renovations at the Jerry Hammond Center, 1111 East Broad Street.
SECTION 4. That the expenditure of $310,800.00, or so much thereof as may be necessary in regard to the action authorized in SECTION 3, be and is hereby authorized and approved as follows:
Division: 45-27
Fund: 746
Project: 570030-100117
OCA Code: 763117
Object Level: 06
Object Level 3: 6620
Amount $250,000.00
Division: 45-27
Fund: 733
Project: 570030-100117
OCA Code: 733017
Object Level: 06
Object Level 3: 6620
Amount $60,800.00
SECTION 5. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 7. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.