Explanation
1. BACKGROUND
This ordinance authorizes the Director of Public Service to enter into contract with Trucco Construction Company, Inc. for the Operation Safewalks - School Sidewalks - Refugee (Noe Bixby to Blue Moon) project and to provide payment for construction, construction administration and inspection services.
This contract includes 1.3 miles of improvements to Refugee Road, including 5 foot sidewalks, (with new blended transitions and drive aprons), brick paver parking area, and stormwater detention facilities. This project also includes full width resurfacing on Refugee Road from Noe Bixby Road to Falcon Bridge Drive, and other work as may be necessary to complete the contract in accordance with the plans and specifications set forth in the Bid Submittal Documents.
The estimated Notice to Proceed date is February 25, 2025. The project was let by the Office of Support Services through Vendor Services and Bid Express. Six bids were received on December 12, 2024, (all majority) and tabulated as follows:
Company Name Bid Amount City/State Majority/ODI Certification
Trucco Construction Company, Inc. $3,898,111.69 Delaware, Ohio MAJ
Ironsite, Inc. $4,470,740.30 Galena, Ohio MAJ
Complete General Construction Co. $4,482,609.63 Columbus, Ohio MAJ
Danbert, Inc $4,516,621.07 Plain City, Ohio MAJ
Strawser Paving Co., Inc. $4,823,969.13 Columbus, Ohio MAJ
Shelly & Sands, Inc. $4,898,086.39 Columbus, Ohio MAJ
Award is to be made to Trucco Construction Company, Inc. as the lowest responsive and responsible and best bidder for their bid of $3,898,111.69. The amount of construction administration and inspection services will be $428,792.29. The total legislated amount is $4,326,903.98.
Searches in the System for Award Management (Federal) and the Findings for Recovery list (State) produced no findings against Trucco Construction Company, Inc.
The certification of Trucco Construction Company, Inc. and all associated subcontractors was in good standing at the time the bid was awarded.
As part of their bid Trucco Construction Company, Inc. has proposed the following subcontractors to work on the project:
Company Name City/State Majority/ODI Certification
The Shelly Company Thornville, Ohio MAJ
Danbert Electrical Plain City, Ohio MAJ
Follow the River Designs McConnelsville, Ohio MAJ
WL Markers Columbus, Ohio MAJ
Hurts Trucking Marysville, Ohio MBE
Paul Peterson Company Columbus, Ohio MAJ
Griffin Pavement Striping Columbus, Ohio MAJ
2. CONTRACT COMPLIANCE INFORMATION
The contract compliance number for Trucco Construction Company, Inc. is CC004988 and expires 1/10/2026.
3. PRE-QUALIFICATION STATUS
Trucco Construction Company, Inc. and all proposed subcontractors have met code requirements with respect to pre-qualification, pursuant to relevant sections of Columbus City Code Chapter 329.
4. FISCAL IMPACT
Funding for this contract is budgeted, available, and appropriated within the Streets and Highways Bond Fund, Fund 7704. An amendment to the 2024 Capital Improvement Budget is necessary to align budget authority with the proper project.
5. MINORITY AND WOMAN OWNED BUSINESS ENTERPRISE & SMALL LOCAL BUSINESS ENTERPRISE PROGRAM
This contract was bid with a City of Columbus MBE/WBE Program goal of 15% as assigned by the City’s Office of Diversity and Inclusion (ODI). Failure by the contractor to meet this goal subjects the contractor to the Penalties for Non-Compliance as described in the “City’s Minority and Women-Owned Business Enterprise & Small Local Business Enterprise Program Manual” and in the “City of Columbus MBE/WBE Program Special Provision” that were part of the bid documents for this contract.
6. EMERGENCY DESIGNATION
Emergency action is requested in order to substantially complete the needed improvements as early as possible within the upcoming construction season.
Title
To amend the 2024 Capital Improvement budget; to authorize the transfer of funds within the Streets and Highways Bond Fund; to authorize the Director of Public Service to enter into contract with Trucco Construction Company, Inc. for the Operation Safewalks - School Sidewalks - Refugee (Noe Bixby to Blue Moon) project; to authorize the expenditure of up to $4,326,903.98 from the Streets and Highways Bond Fund for the project; and to declare an emergency. ($4,326,903.98)
Body
WHEREAS, the Department of Public Service is engaged in the Operation Safewalks - School Sidewalks - Refugee (Noe Bixby to Blue Moon) project; and
WHEREAS, the work for this project consists of 1.3 miles of improvements to Refugee Road, including 5 foot sidewalks, (with new blended transitions and drive aprons), brick paver parking area, and stormwater detention facilities. This project also includes full width resurfacing on Refugee Road from Noe Bixby Road to Falcon Bridge Drive; and other work as may be necessary to complete the contract in accordance with the plans and specifications set forth in the Bid Submittal Documents; and
WHEREAS, Trucco Construction Company, Inc. will be awarded the contract for the Operation Safewalks - School Sidewalks - Refugee (Noe Bixby to Blue Moon) project; and
WHEREAS, the Department of Public Service requires funding to be available for the Operation Safewalks - School Sidewalks - Refugee (Noe Bixby to Blue Moon) project for construction expense along with construction administration and inspection services; and
WHEREAS, it is necessary to amend the 2024 Capital Improvement Budget to establish authority within the correct project; and
WHEREAS, it is necessary for Council to authorize a transfer of funds within Fund 7704, the Streets and Highways Bond Fund, to establish sufficient cash to pay for the project; and
WHEREAS, it is necessary to authorize an expenditure of up to $4,326,903.98 from the Street and Highways Bond Fund for this contract; and
WHEREAS, this contract opportunity was submitted to the City’s Office of Diversity and Inclusion (ODI) for review and assignment of an MBE/WBE goal prior to bidding; and
WHEREAS, this contract was bid with a City of Columbus MBE/WBE Program goal of 15% as assigned by the City’s Office of Diversity and Inclusion (ODI); and
WHEREAS, failure by the contractor to meet this goal subjects the contractor to the Penalties for Non-Compliance; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service in that it is immediately necessary to enter into contract with Trucco Construction Company, Inc. to ensure the safety of the travelling public and to ensure the needed improvements are completed as early as possible within the upcoming construction season, all for the immediate preservation of the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2024 Capital Improvements Budget authorized by ordinance 1907-2024 be amended as follows to establish sufficient authority for this project:
Fund / Project / Project Name / Current / Change /C.I.B. as Amended
7704 / P590955-100000 / Operation Sidewalks (Voted Carryover) / $2,988,552.00 / ($2,988,552.00) / $0.00
7704 / P590105-100448 / Pedestrian Safety - Courtright Rd Sidewalks- Refugee Rd to Groves Rd (Voted Carryover) / $2,073,000.00 / ($337,710.00) / $1,735,290.00
7704 / P590955-100000 / Operation Sidewalks (Unvoted Carryover) / $34,929.00 / ($34,929.00) / $0.00
7704 / P590955 - 920059 / Operation Safewalks - School Sidewalks - Refugee (Noe Bixby to Blue Moon) (Voted Carryover) / $965,713.00 / $3,326,262.00 / $4,291,975.00
7704 / P590955 - 920059 / Operation Safewalks - School Sidewalks - Refugee (Noe Bixby to Blue Moon) (Unvoted Carryover) / $0.00 / $34,929.00 / $34,929.00
SECTION 2. That the transfer of $337,709.98, or so much thereof as may be needed, is hereby authorized within Fund 7704 (Streets and Highways Bond Fund), from Dept-Div 5911 (Infrastructure Management), Project P590105-100448 (Pedestrian Safety - Courtright Rd Sidewalks- Refugee Rd to Groves Rd), Object Class 06 (Capital Outlay) to Dept-Div 5911 (Infrastructure Management), Project P590955 - 920059 (Operation Safewalks - School Sidewalks - Refugee (Noe Bixby to Blue Moon)), Object Class 06 (Capital Outlay) between projects per the account codes in the attachment to this ordinance.
SECTION 3. That the Director of Public Service be and is hereby authorized to enter into a construction services contract with Trucco Construction Company, Inc., 3531 Airport Road, Delaware, Ohio 43015, for the Operation Safewalks - School Sidewalks - Refugee (Noe Bixby to Blue Moon) project in the amount of up to $3,898,111.69 in accordance with the specifications and plans on file in the Office of Support Services, which are hereby approved; and to pay for necessary construction administration and inspection costs associated with the project up to a maximum of $428,792.29.
SECTION 4. That the expenditure of $2,688,642.08, or so much thereof as may be needed, is hereby authorized in Fund 7704 (Streets and Highways Bond Fund), Dept-Div 5911 (Infrastructure Management), Project P590955 - 920059 (Operation Safewalks - School Sidewalks - Refugee (Noe Bixby to Blue Moon)), in Object Class 06 (Capital Outlay) per the accounting codes in the attachment to this ordinance.
SECTION 5. That the expenditure of $1,638,261.90, or so much thereof as may be needed, is hereby authorized in Fund 7704 (Streets and Highways Bond Fund), Dept-Div 5912 (Design and Construction), Project P590955 - 920059 (Operation Safewalks - School Sidewalks - Refugee (Noe Bixby to Blue Moon)), in Object Class 06 (Capital Outlay) per the accounting codes in the attachment to this ordinance.
SECTION 6. Funds are hereby deemed appropriated and expenditures and transfers authorized to carry out the purposes of this ordinance and the City Auditor shall establish such accounting codes as necessary.
SECTION 7. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 8. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 9. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.