Explanation
1. BACKGROUND
This ordinance authorizes the Director of Public Utilities to enter into a professional engineering services contract awarded through the City’s Request for Proposal process with CDM Smith, for the Water Reuse Study Project, CIP #691800-100001, in an amount up to $1,959,242.00 for the Division of Water.
The population of the Central Ohio area is expected to grow by more than 700,000 people within the next 25 years, which will increase demand on the City of Columbus’s potable water supply system. To help the City meet these increased potable water demands, the Department of Public Utilities (DPU) is evaluating the non-potable water reuse to supply water to existing and future industrial/commercial users, which in turn will reduce the demand on the potable water supply system. Examples of industrial/commercial users include data centers, industrial cooling, irrigation, and manufacturing. The design professional shall perform studies and produce technical memoranda related to Non-Potable Reuse that provides the explanation necessary to understand the existing conditions, establish design criteria, identify and evaluate possible alternatives, and recommend a conceptual implementation approach.
The Community Planning Area is “99-Citywide”
TIMELINE & FUTURE MODIFICATION(S):
The Notice to Proceed is anticipated to occur in the third quarter of 2024. The Draft Study Report is due 12 months after the Notice to Proceed and the Final Study Report is anticipated 4 months after the Draft Report is accepted.
ESTIMATED COST OF PROJECT:
The amount of the initial contract and anticipated future contract modifications is listed below
Cost summary:
Initial Contract (current) $ 1,959,242.00
CONTRACT TOTAL $ 1,959,242.00
2. ECONOMIC IMPACT/ADVANTAGES; COMMUNITY OUTREACH; PROJECT DEVELOPMENT; ENVIRONMENTAL FACTORS/ADVANTAGES OF PROJECT
The use of non-potable water to supply water to existing and future industrial/commercial users will reduce the demand on the potable water supply system.
Sustainable design options will be evaluated for integration into the project. The evaluation will result in a set of recommended sustainable design features to carry forward into the design phase.
3. BID INFORMATION
This project was formally advertised on the Vendor Services and Bonfire websites and opened 4/26/24. One proposal was received:
Name C.C. No. Exp. Date City/State Status
CDM Smith CC000180 10/7/2024 Columbus, OH MAJ
The proposal was deemed responsive. An evaluation committee reviewed the proposal and recommended that the Water Reuse Study Project be awarded to CDM Smith
CDM Smith’s certification was in good standing at the time of the contract award
4. CONTRACT COMPLIANCE INFORMATION
CDM Smith’s contract compliance number is CC000180 and expires 10/7/2024.
5. MINORITY AND WOMAN OWNED BUSINESS ENTERPRISE & SMALL LOCAL BUSINESS ENTERPRISE PROGRAM
This contract was bid with an anticipated City of Columbus MBE/WBE Program goal of 15%. After review of the Utilization Plan and other related information the contractor submitted with their bid response, an MBE/WBE Program goal of 15% is assigned to this contract. Failure by the contractor to meet this goal subjects the contractor to the Penalties for Non-Compliance as described in the “City’s Minority and Women-Owned Business Enterprise & Small Local Business Enterprise Program Manual” and in the “City of Columbus MBE/WBE Program Special Provision” that were part of the bid documents for this contract.
As part of their proposal, CDM Smith has proposed the following seven subcontractors to perform contract work:
Company Name City/State ODI Certification Status
Black & Veatch Columbus, OH MAJ
Arcadis Columbus, OH MAJ
EMH&T New Albany, OH MAJ
Moody Engineering, LLC Columbus, OH MBE
Donahue Ideas Columbus, OH WBE
Stone Environmental Engineering Columbus, OH WBE
Ginger Cunningham & Associates Columbus, OH MBE/WBE
The certification of the above listed companies was in good standing at the time the contract was awarded.
5. FISCAL IMPACT
Funding in the amount of $1,959,242.00 is available and appropriated within the Water Bond Fund, Fund 6006. A transfer of cash and appropriation between projects within the Water Bond Fund is needed to align cash and appropriation with the proper project.
Title
To authorize the Director of the Department of Public Utilities to enter into a professional engineering services contract with CDM Smith Inc., for the Water Reuse Study Project; to authorize a transfer of cash and appropriation between projects within the Water Bond Fund; and to authorize an expenditure of $1,959,242.00 from the Water Bond Fund. ($1,959,242.00)
Body
WHEREAS, the Department of Public Utilities is engaged in the Water Reuse Study project; and
WHEREAS, a Request for Proposals (RFP) was formally advertised on the Vendor Services and Bonfire websites and opened 4/26/24; and
WHEREAS, one proposal for the Water Reuse Study Project was received in response to the RFP; and
WHEREAS, the evaluation committee reviewed the proposal and recommended the contract be awarded to CDM Smith; and
WHEREAS, it is necessary to authorize the Director of the Department of Public Utilities to enter into a professional services contract with CDM Smith for the Water Reuse Study project; and
WHEREAS, it is necessary to transfer cash and appropriation between projects within the Water Bond Fund, Fund 6006, to align cash and appropriation with the proper project; and
WHEREAS, it is necessary to authorize an expenditure of funds from the Water Bond Fund, Fund 6006, to pay for the contracted services for the project; NOW, THEREFORE,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the transfer of $1,959,242.00 or so much thereof as may be needed, is hereby authorized between projects within the Water Bond Fund, Fund 6006, per the account codes in the attachment to this ordinance.
SECTION 2. That the Director of the Department of Public Utilities is hereby authorized to enter into a professional engineering services agreement for the Water Reuse Study Project with CDM Smith, 445 Hutchinson Ave, Suite 820, Columbus, OH 43235, for an expenditure up to $1,959,242.00, in accordance with the terms and conditions of the contract on file in the Office of the Division of Water.
SECTION 3. That the expenditure of $1,959,242.00, or so much thereof as may be needed, is hereby authorized in the Water Bond Fund, Fund 6006, per the accounting codes in the attachment to this ordinance.
SECTION 4. That funds are hereby deemed appropriated and expenditures and transfers authorized to carry out the purposes of this ordinance and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 6. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 7. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.