Explanation
Background: This ordinance authorizes the Finance and Management Director on behalf of the Fleet Management Division to purchase one (1) riding floor scrubber from Carmen’s Distribution System, Inc. This machine will be utilized by the Department of Finance Fleet Division for upkeep of the Fleet Management Facility that provides fleet services and repairs throughout the city.
RFQ032086 closed on 2/18/2026. There were five (5) bidders and the award was given to Carmen’s Distribution System, Inc. Advance Services Group was the lowest bidder but did not meet the minimum specification requirements. This made Carmen’s Distribution System, Inc. the lowest and best bid response to bid specifications, length of warranty and available delivery date:
Advance Services Group - Vendor# 044287 - $9,999.00
Carmen’s Distribution System, Inc - Vendor# 005749 - $20,580.38
Enzos Cleaning Solutions LLC - Vendor# 007700 - $25,290.00
Kijero LLC - Vendor# 049660 - $27,220.00
Positive Slopes LLC Vendor# 048357 - $30,944.16
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
Fiscal Impact: This ordinance authorizes an expenditure of $20,580.38 from the Fleet Management Capital Fund 5205 with Carmen’s Distribution System, Inc for the purchase of one riding floor scrubber.
Emergency action is requested due to the instability of the automobile supply chain. The market volatility of all the OEMs continues with the ongoing shortage of chips and other critical supply line parts to produce vehicles. This limited availability is causing machinery to increase in cost as well as limit their availability and produce unacceptably long lead times. Therefore, emergency legislation is being requested so that Fleet may ensure the pending purchase and delivery of this machinery.
Title
To authorize the Director of the Department of Finance and Management on behalf of the Fleet Management Division to purchase one (1) riding floor scrubber from Carmen’s Distribution System, Inc.; to authorize expenditure of $20,580.38 from the Fleet Management Capital Fund; and to declare an emergency. ($20,580.38)
Body
WHEREAS, the Fleet Management Division intends to purchase one (1) riding floor scrubber, it is necessary to purchase the riding floor scrubbers in order to keep the garage floors safe and without debris and/or spills, and;
WHEREAS, the Fleet Management Division advertised and solicited formal bids pursuant to RFQ032086 and opened responses on February 18, 2026 and selected the lowest responsive, and responsible and best bidder, Carmen’s Distribution System Inc, and
WHEREAS, it is necessary to authorize an expenditure of $20,580.38 from the Fleet Management Capital Fund 5205; and
WHEREAS, an emergency exists in the daily operations of the Department of Finance and Management, Fleet Management Division in that it is immediately necessary, to authorize the Finance and Management Director to enter into contract with Carmen’s Distribution System, Inc for one (1) riding floor scrubber at fleet maintenance facilities, to avoid delivery delays due to the instability of the automobile supply chain, causing volatility to machinery costs and delivery lead times; NOW, THEREFORE,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of the Department of Finance and Management , on behalf of the Fleet Management Division, is hereby authorized to establish a purchase order for the acquisition of one (1) riding floor scrubber from Carmen’s Distribution System, Inc for use by the Department of Finance, Fleet Management Division.
SECTION 2. That the expenditure of $20,580.38, or so much thereof as may be necessary, is hereby authorized and approved from the Fleet Management Capital Fund 5205 within project P550003-100000 in Object Class 06 per the accounting codes in the attachment to this ordinance.
SECTION 3. That the monies in the foregoing SECTION 2 shall be paid upon order of the Director of the Department of Finance and Management and that no order shall be drawn or money paid except by voucher, the form of which shall be approved by the City Auditor.
SECTION 4. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 6. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.
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