Explanation
1. BACKGROUND
This ordinance authorizes the Director of the Department of Public Utilities to enter into a contract modification with DLZ Ohio, Inc., for construction administration/inspection services for Department of Public Utilities construction projects bid during the calendar years 2023 through 2025 as part of the Construction Administration/Construction Inspection Services 2023-2025 contracts.
DLZ Ohio, Inc. will be assigned construction projects as tasks on their contract and will ensure the work is performed to City of Columbus construction standards and specifications. As projects are added to the contract, the contract will be modified to authorize DLZ Ohio, Inc. to perform the work and to add funding to pay for the work.
The construction project to be administered by DLZ Ohio, Inc. under this contract modification is CIP #670895-100000 Noe-Bixby Road Street Lighting Improvements. The Noe-Bixby Road Street Lighting Improvements project will install lighting improvements that consist of the installation of LED Cobrahead style street lights with a new 3-wire electrical system.
This work will primarily be performed in Community Planning Area “57 - Mid-East”.
1.1. Amount of additional funds to be expended: $129,591.25
Original Contract: $725,135.69 (ORD 1768-2023 PO402691)
Modification #1: $1,191,867.05 (ORD 2111-2023 PO411979)
Modification #2: $1,822,179.64 (ORD 2942-2023)
Modification #3: $129,591.25 (current)
Total $3,868,773.63
1.2. Reasons additional goods/services could not be foreseen:
This is a three-year agreement for fiscal years 2023 - 2025 for which modifications were anticipated pursuant to the original authorizing legislation under Ordinance 1727-2023 to account for future construction projects being assigned to DLZ Ohio, Inc. as additional tasks requiring contract modifications to authorize DLZ Ohio, Inc. to perform those tasks and to add funding to pay for the additional work to be performed.
1.3. Reason other procurement processes are not used:
This is a multi-year contract that will be modified as required to provide construction administration/inspection services for construction projects that bid during the three year (2023-2025) time frame.
1.4. How cost of modification was determined:
The cost of this modification was determined by negotiations between DLZ Ohio, Inc. and Department of Public Utilities project staff based upon the existing contract labor titles, maximum labor rates, allowable contract expenses, and the time estimated to be needed to perform contract tasks.
2. ECONOMIC IMPACT/ADVANTAGES; COMMUNITY OUTREACH; PROJECT DEVELOPMENT; ENVIRONMENTAL FACTORS/ADVANTAGES OF PROJECT
The installation and conversion to LED lighting within the project area will provide both an additional sense of safety and security to the residents. This may also deter criminal activity, which would lessen the financial impact on city resources such as the Police and Fire departments.
3. CONTRACT COMPLIANCE INFORMATION
The DLZ Ohio, Inc. contract compliance number is CC-004939 and expires 10/24/2024.
The certification of DLZ Ohio, Inc. was in good standing at the time of this contract modification.
4. MINORITY AND WOMAN OWNED BUSINESS ENTERPRISE & SMALL LOCAL BUSINESS ENTERPRISE PROGRAM
This contract opportunity was submitted to the City’s Office of Diversity and Inclusion (ODI) for review and assignment of an MBE/WBE goal prior to bidding. ODI determined there was not an opportunity for MBE/WBE participation in this contract and did not assign a goal. This contract was not bid with a City of Columbus MBE/WBE Program goal and the requirements of the City’s MBE/WBE Program are not applicable to this contract. DLZ Ohio, Inc. is ODI certified as an MBE. DLZ Ohio, Inc. does not plan to use subconsultants on this task. The MBE/WBE spend for this project is anticipated to be 100%.
5. FISCAL IMPACT
Funds for this expenditure are budgeted, available, and appropriated under project #670895-100000 Noe-Bixby Road Street Lighting Improvements within the Electricity Bond Fund, Fund 6303.
Title
To authorize the Director of the Department of Public Utilities to enter into a contract modification with DLZ Ohio, Inc. for the Construction Administration/Construction Inspection Services 2023-2025 contract related to the Noe-Bixby Road Street Lighting Improvements project; and to authorize the expenditure of $129,591.25 from the Electricity Bond Fund for the contract modification. ($129,591.25)
Body
WHEREAS, the Department of Public Utilities advertised a Request for Proposals for Construction Administration/Construction Inspection Services; and
WHEREAS, DLZ Ohio, Inc. ("DLZ Ohio") was one of six firms selected by the evaluation committee to provide these services; and
WHEREAS, Ordinance 1768-2023 authorized the contract with DLZ Ohio for these services and assigned the first task to be performed; and
WHEREAS, an additional construction inspection/administration task needs to be performed; and
WHEREAS, the contract with DLZ Ohio will need to be modified to add this task to the contract and to add funding to pay for the task; and
WHEREAS, funds must be expended to pay for the construction administration and inspection services DLZ Ohio provides under the Construction Administration/Construction Inspection Services 2023-2025 contract; NOW, THEREFORE,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of the Department of Public Utilities is authorized to enter into a contract modification with DLZ Ohio, Inc., 6121 Huntley Rd, Columbus, Ohio 43229, for construction administration and inspection services under the Construction Administration/Construction Inspection Services 2023-2025 contract related to the Noe-Bixby Road Street Lighting Improvements project, in accordance with the terms and conditions as shown in the contract on file with the Department of Public Utilities, in an amount not to exceed $129,591.25.
SECTION 2. That an expenditure of $129,591.25, or so much thereof as may be needed, is authorized from the Electricity Bond Fund, per the accounting codes in the attachment to this Ordinance.
SECTION 3. That funds are deemed appropriated and expenditures and transfers authorized to carry out the purposes of this Ordinance and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
SECTION 5. That the City Auditor is authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 6. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.