Explanation
1. BACKGROUND: This legislation authorizes the Director of Public Utilities to enter into a construction contract with Kokosing Construction Co., Inc. in the amount of $22,001,320.00, for the Dublin Road Water Plant (DRWP) Sludge Pump and Electrical Substation Project, Division of Water Contract Number 1009-Part 1.
This contract provides for new electric utility feeder cables from the Division of Water's Dublin Avenue Substation to the Dublin Road Water Plant (DRWP); construction of a new electrical substation including transformers, switchgear and distribution system at the DRWP; construction of a new sludge pump station including excavation, concrete, building construction, pumping systems, electrical and instrumentation and associated site work; modifications to 910 Dublin Road; construction of a new entrance to the Public Utilities campus from Twin Rivers Drive including roads, parking, lighting, fencing, landscaping, access control, and associated site work; and provision of perimeter security throughout the project.
2. ECONOMIC IMPACT/ADVANTAGES; COMMUNITY OUTREACH; PROJECT DEVELOPMENT; ENVIRONMENTAL FACTORS/ADVANTAGES OF PROJECT: This project is the first of five interrelated construction projects that are necessary to bring the Plant into compliance with Ohio EPA regulations and improve operational reliability.
Future contracts associated with these Dublin Road Water Plant Improvements are:
·Contract 2, Filter Building Rehab and I&C Backbone, Estimate: $35,000,000.00
·Contract 3, Ozone and Recarbonation Facilities, Estimate: $40,000,000.00
·Contract 4, Ion Exchange and Plant Reliability Upgrades, Estimate: $100,000,000.00
·Contract 5, DRWP Capacity Increase new Sludge Line, Estimate: $14,500,000.00
3. CONSTRUCTION CONTRACT AWARD (Base Bid only): The Director of Public Utilities publicly opened six bids on December 19, 2012 from: Kokosing Construction Co., Inc. - $21,146,620.00; Kenmore Construction Co. - $21,956,990.00; Dugan & Meyers Construction - $22,717,200.00; Walsh Construction Co. - $23,085,700.00; Shook / Walbridge Joint Venture - $24,547,600.00; and Adams Robinson Enterprises - $24,872,100.00.
The lowest, best, most responsive, responsible bid was from Kokosing Construction Co., Inc. in the amount of $21,146,620.00. According to the bid specifications, award of the contract will be made on the basis of the Base Bid, however, funding will be increased to cover the cost of Alternate A (if needed), plus 10% contingency. Total funding needed is $22,001,320.00.
Their Contract Compliance Number is 31-1023518 (expires 2/14/14, Majority). Additional information regarding each bidder, description of work, contract time frame and detailed amounts can be found on the attached Information form.
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against Kokosing Construction Co., Inc.
4. EMERGENCY DESIGNATION: It is requested that this Ordinance be handled in an emergency manner as this project is the first of five interrelated construction projects that are necessary to bring the plant into compliance with Ohio EPA regulations and improve operational reliability.
5. FISCAL IMPACT: Funds for this expenditure are included within the Water Works Enlargement Voted Bonds Fund.
Title
To authorize the Director of Public Utilities to execute a construction contract with Kokosing Construction Co., Inc. for the Dublin Road Water Plant Sludge Pump and Electrical Substation Project; for the Division of Water; to authorize an expenditure up to $22,001,320.00 within the Water Works Enlargement Voted Bonds Fund; and to declare an emergency. ($22,001,320.00)
Body
WHEREAS, six bids for the Dublin Road Water Plant Sludge Pump and Electrical Substation Project were received and publicly opened in the offices of the Director of Public Utilities on December 19, 2012; and
WHEREAS, Kokosing Construction Co., Inc. was deemed the lowest, best, most responsive, and responsible bidder, in the amount of $21,146,620.00; and
WHEREAS, bid specifications stated the award of the contract would be on the Base Bid, however, additional funds will be encumbered to cover the cost of Alternate A (if needed), plus 10% contingency, in the amount of $22,001,320.00; and
WHEREAS, it is necessary to authorize the Director of the Department of Public Utilities to award and execute a construction contract for the Dublin Road Water Plant Sludge Pump and Electrical Substation Project to Kokosing Construction Co., Inc.; and
WHEREAS, it is necessary for this Council to authorize an expenditure of funds within the Water Works Enlargement Voted Bonds Fund, for the Division of Water; and
WHEREAS, an emergency exists in the usual daily operation of the Division of Water, Department of Public Utilities, in that it is immediately necessary to authorize the Director of Public Utilities to enter into a construction contract with Kokosing Construction Co., Inc., for the Dublin Road Water Plant Sludge Pump and Electrical Substation Project, in an emergency manner as this project is the first of five interrelated construction projects that are necessary to bring the plant into compliance with Ohio EPA regulations and improve operational reliability, for the immediate preservation of the public health, peace, property and safety; now therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities be and hereby is authorized to award and execute a construction contract for the Dublin Road Water Plant Sludge Pump and Electrical Substation Project with the lowest, best, most responsive, and responsible bidder, Kokosing Construction Co., Inc., 6235 Westerville Road, Suite 200, Westerville, Ohio 43081; in the amount of $22,001,320.00; in accordance with the terms and conditions of the contract on file in the Office of the Division of Water.
SECTION 2. That an expenditure up to $22,001,320.00 is hereby authorized for the Dublin Road Water Plant Sludge Pump and Electrical Substation Project within the Water Works Enlargement Voted Bonds Fund, Fund No. 606, Division 60-09, Project No. 690428-100002 (New Funding), OCA Code 664282, Object Level Three 6623.
SECTION 3. That said construction company shall conduct the work to the satisfaction of the Director of Public Utilities and the Administrator of the Division of Water.
SECTION 4. That the funds necessary to carry out the purpose of this Ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.
SECTION 6. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 7. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
SECTION 8. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this Ordinance is declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.