Explanation
1. BACKGROUND:
The purpose of this legislation is to modify the existing professional engineering services contract with DLZ Ohio, Inc., in connection with the Big Walnut Sanitary Trunk Sewer Extension, Part 6F1 Project.
This contract modification will provide for the payment of the required construction administration and inspection services that were planned for and included within the original procurement of this contract. It was determined to be in the City's best interest, not to fund these services until easements were procured and the project was successfully bid.
This project will construct an extension of the Big Walnut Sanitary Trunk Sewer north of Dempsey Road and east of Hoover Resevoir, and will provide sanitary sewer service for the rapidly developing area between Hoover Resevoir and The village of New Albany, north of State Route 161. The construction includes the installation of 9,300 lineal feet of 72-inch diameter sanitary sewer tunnel; 598 lineal feet of 72-inch diameter sewer by trenchless construction methods; and the installation of five shafts/manhole structures.
2. FISCAL IMPACT:
This legislation requests Council to authorize the transfer of funds within the Voted Sanitary Bond Fund to cover the additional cost of this contract. The Division of Sewerage and Drainage has budgeted $27,500,000.00 within the 2006 Capital Improvements Budget to cover the cost of the construction ($23,897,500.00-Ord. No. 2039-2006) and the cost of this contract modification for construction administration and inspection services. The Division currently has a balance of $24,995,300.00 within this project account, and is requesting a transfer herein, to provide the temporary additional funds for this expenditure. An additional $1,818,000.00 will be available from the December, 2006 bond sale.
Title
To authorize the Director of Public Utilities to enter into a planned, professional engineering services contract modification with DLZ Ohio, Inc., for construction administration and inspection services in connection with the Big Walnut Sanitary Trunk Sewer Extension, Part 6F1 Project; to authorize the appropriation of $134,429.73, the transfer of $1,783,015.90 and the expenditure of $2,880,815.90 within the Voted Sanitary Bond Fund, for the Division of Sewerage and Drainage and to declare an emergency. ($2,880,815.90)
Body
WHEREAS, Contract No. EL900198, was authorized by Ordinance No. 3304-98, as passed December 14, 1998, executed March 18, 1999, and approved by the City Attorney on March 23, 1999, for purposes of preparing the general plan for the extension of the Big Walnut Trunk to Duncan Run Creek in southern Delaware County; and
WHEREAS, Contract Modification No. 1, identified as EL003062, was authorized by Ordinance No. 1543-02, as passed October 28, 2002, provided for the payment of additional services associated with a value engineering analysis and report; and to provide for the design of the subtrunk extension from the existing Little Turtle residential development north along Central College Avenue; and
WHEREAS, it has been determined necessary for this Council to authorize the Director of Public Utilities to execute a contract modification with DLZ Ohio, Inc., in order to provide for execution of the subject project services as was originally included and planned for at the time the contract services was originally procured; to authorize the transfer of $1,783,015.90 within the Voted Sanitary Bond Fund; all in connection with the Big Walnut Sanitary Trunk Sewer Extension, Part 6F1 Project, at the earliest practicable date and; now, therefore,
Section 1. The amount of $134,429.73 is hereby appropriated within the Voted Sanitary Bond Fund No. 664| OCA 651489| Obj. Level Three No. 6601| Project 650489| $134,429.73.
Section 2. That the City Auditor be and hereby is authorized and directed to transfer a total of $1,783,015.90 from within the Voted Sanitary Bond Fund No. 664| Division 60-05| Object Level Three No. 6676:
From:
Proj.: 650351| WWTP Contingencies| OCA 642918| OL3: 6676| $1,648,138.62
Proj.: 650489| Big Run San. Subt.| OCA 651489| OL3: 6676| $134,429.73
Proj.: 650619| Strimple, Kilbourne & Minerva| OCA 642918| OL3: 6676| $447.55
To:
Proj.: 650033| Big Walnut Trunk Sewer| OCA No. 651033| OL3: 6676 $1,783,015.90
Section 3. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project; except that no transfer shall be so made from a project account funded by monies from more than one source.
Section 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for any contract or contract modifications associated with the expenditure of the funds transferred under Section 1., above.
Section 5. That the Director of Public Utilities be, and hereby is authorized to modify the professional engineering services contract with DLZ Ohio, Inc., 6121 Huntley Road, Columbus, Ohio 43229-1003, in connection with the Big Walnut Sanitary Trunk Sewer Extension, Part 6F1 Project in accordance with the terms and conditions as shown on the contract modification on file in the office of the Division of Sewerage and Drainage's Sewer System Engineering Section.
Section 6. That the said services shall be performed to the satisfaction of the Director of Public Utilities, the Administrator of the Division of Sewerage and Drainage, and the Division of Sewerage and Drainage's Sewer System Engineering Manager.
Section 7. That for the purpose of paying the cost of the professional engineering services contract modification, the following expenditure, or as much thereof as may be needed, be and the same is hereby authorized as follows from the Voted Sanitary Bond Fund No. 664| Division 60-05| Project 650033| OCA Code 651033| Object Level 3 No. 6630| Amount: $2,880,815.90.
Section 8. That this ordinance shall take effect and be in force from and after the earliest period allowed by law. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declare to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.