Explanation
1. BACKGROUND
This ordinance authorizes the Director of the Department of Public Service to enter into a professional services contract with American Structurepoint Inc., in the amount of up to $500,000.00 for the Roadway - Materials Testing and Inspection 2025-2 contract.
The intent of the Request for Proposal was to provide the City of Columbus, Department of Public Service, with additional resources for the continuing, contractual access to construction inspection services and materials testing for City of Columbus projects. The contract may also be used for non-City projects for which the City is providing construction inspection services and materials testing.
The Department of Public Service, Office of Support Services, solicited Requests for Proposals for the Roadway - Materials Testing and Inspection 2025-2 contract. The project was formally advertised on the Vendor Services and Bonfire websites February 12, 2025, to March 12, 2025. The city received eight (8) responses. All proposals were deemed responsive and were fully evaluated when the Evaluation Committee met on March 20, 2025. The following responses evaluated were from:
Company Name City/State Majority/ODI Certification
True Inspection Services, LLC Columbus, OH MAJ
Quality Control Inspection, Inc. Columbus, OH MAJ
American Structurepoint Inc. Columbus, OH MAJ
DLZ Ohio, Inc. Columbus, OH MBE
Ascension Construction Solutions, LLC Columbus, OH MBE
KEC Services, LLC Columbus, OH MBE
Prime AE Group, Inc. Columbus, OH MAJ
Stantec Consulting Services Inc. Columbus, OH MAJ
American Structurepoint Inc. will be awarded the Roadway - Material Testing and Inspection 2025-2 contract.
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against American Structurepoint Inc.
The ODI certification for American Structurepoint Inc. was in good standing at the time the contract was awarded.
As part of their proposal, American Structurepoint Inc. has proposed the following 5 subcontractors to work on the project:
Company Name City/State Majority/ODI Certification
Stantec Consulting Services Inc. Columbus, OH MAJ
Prime AE Group, Inc. Columbus, OH MAJ
True Inspection Services LLC Columbus, OH MAJ
CTL Engineering, Inc. Columbus, OH MBE
Resource International, Inc. Columbus, OH WBE
2. CONTRACT COMPLIANCE
The contract compliance number for American Structurepoint Inc. is CC7019 and expires 06/12/2025.
3. FISCAL IMPACT
Funding for this contract is available within Fund 2241, the Private Construction Inspection Fund, and within Fund 5518, the Construction Inspection Fund.
4. MINORITY AND WOMAN OWNED BUSINESS ENTERPRISE & SMALL LOCAL BUSINESS ENTERPRISE PROGRAM
This contract was bid with an assigned City of Columbus MBE/WBE Program goal of 20% as provided by the City’s Office of Diversity and Inclusion (ODI). Failure by the contractor to meet this goal subjects the contractor to the Penalties for Non-Compliance as described in the “City’s Minority and Women-Owned Business Enterprise & Small Local Business Enterprise Program Manual” and in the “City of Columbus MBE/WBE Program Special Provision” that were part of the bid documents for this contract.
5. EMERGENCY DESIGNATION
Emergency action is requested to expedite this contract to allow the needed inspection and testing services to continue uninterrupted, maintaining established capital project construction schedules and to ensure the safety of the traveling public.
Title
To authorize the Director of the Department of Public Service to enter into a professional service contract with American Structurepoint Inc. for the Roadway - Materials Testing and Inspection 2025-2 contract; and to authorize the expenditure of up to $500,000.00 from the Private Construction Inspection Fund and the Construction Inspection Fund to pay for the contract;. and to declare an emergency. ($500,000.00)
Body
WHEREAS, there is a need to enter into a professional services contract to provide for continuing, contractual access to additional resources that are necessary to provide inspection expertise and various material testing services; and
WHEREAS, the Department of Public Service, Office of Support Services, solicited Requests for Proposals for the Roadway - Materials Testing and Inspection 2025-2 project; and
WHEREAS, American Structurepoint Inc. submitted the best overall proposals for this project; and
WHEREAS, it is necessary to enter into contract with American Structurepoint Inc. for the provision of professional engineering consulting services described above in the amount of up to $500,000.00; and
WHEREAS, this contract opportunity was submitted to the City’s Office of Diversity and Inclusion (ODI) for review and assignment of an MBE/WBE goal prior to bidding; and
WHEREAS, this contract was bid with an assigned City of Columbus MBE/WBE Program goal of 20% as provided by the City’s Office of Diversity and Inclusion (ODI); and
WHEREAS, failure by the contractor to meet this goal subjects the contractor to the Penalties for Non-Compliance; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service in that it is immediately necessary to authorize the Director to enter into contract with American Structurepoint Inc. in order to provide funding for the Roadway - Material Testing and Inspection 2025 - 2 contract and allow the needed inspection and testing services to continue uninterrupted, maintaining established capital project construction schedules, all for the immediate preservation of the public health, peace, property, safety and welfare now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of the Department of Public Service be, and hereby is, authorized to enter into professional service contracts with American Structurepoint Inc. located at 2550 Corporate Exchange Drive, Suite 300, Columbus, Ohio 43231, for the Roadway - Materials Testing and Inspection 2025-2 contract in an amount up to $500,000.00.
SECTION 2. That the expenditure of $150,000.00, or so much thereof as may be needed, is hereby authorized in Fund 2241 (Private Construction Inspection Fund) and the expenditure of $350,000.00, or so much thereof as may be needed, is hereby authorized in Fund 5518 (Construction Inspection Fund) in Dept-Div 5912 (Design and Construction), Object Class 03 (Purchased Services) per the accounting codes in the attachment to this ordinance.
SECTION 3. Funds are hereby deemed appropriated and expenditures and transfers authorized to carry out the purposes of this ordinance and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.