Explanation
BACKGROUND: : Residual production, transportation and disposal of sludge is a continual part of the water treatment process. The lime softening sludge lagoons at the Hap Cremean Water Plant are necessary to provide storage for emergency situations, such as loss of pumping capabilities, and to allow for maintenance of basins and pumping equipment. At the start of this project, all three (3) lagoons were filled to capacity. Consequently, the integrity of the embankments around the lagoons had been compromised. This contract provides professional engineering services for geotechnical evaluation of the embankments, and for the design and preparation of contract documents for the physical removal of the sludge and improvements to the embankments. The original contract provided for engineering design for the first two phases of the sludge removal, construction administration services for the first phase of sludge removal, and geotechnical investigations. The construction work for the first phase of sludge removal has been substantially completed and the construction work for the second phase of sludge removal has been bid. This contract modification will provide for construction administration services for the second phase of sludge removal, engineering design and construction administration services for the third phase of the work which consists of embankment stabilization and earthen internal baffle construction, and additional geotechnical investigations.
CC 329.16 CONTRACT MODIFICATIONS:
1. Amount of additional funds to be expended under this modification: $850,556.01
2. The services identified to be included in this contract modification were identified in the original contract however costs for these services were not identified at that time. It was not possible to accurately estimate the costs to perform these tasks until the first phase of the work was completed.
3. The work under this contract modification is a continuation of work previously performed by the Consultant; therefore, no other processes were used for procurement of these services.
4. The cost of this modification is based on material and labor, and was negotiated between the Consultant and the City, as documented by the Consultant's quotation letters, and verified by the Project Engineer.
CONTRACT AMOUNT:
Original contract amount $387,743.74
Modification No.1 $850,556.01
New contract amount $1,238,299.75
FISCAL IMPACT: The original authorization for expenditures for this project occurred June 2, 2003 in the amount of $387,743.74. $3,460,784.00 was budgeted in the 2004 C.I.B. and the project is being funded from current monies.
EMERGENCY: Emergency legislation is being requested so that the Construction Administration can proceed concurrently with the second phase of construction. The second phase of construction has been bid and is currently in the legislation approval process as proposed Ordinance No. 1022-2005.
CONTRACT COMPLIANCE NUMBER: 34-6546916
Title
To authorize the Director of Public Utilities to modify the contract with ms consultants, inc., for Professional Engineering Services for the Hap Cremean Water Plant Lagoons Nos. 1, 2, and 3 Sludge Removal, for the Division of Water, and to authorize the expenditure of $850,556.01 from Waterworks Enlargement Voted 1991 Bonds Fund, and to declare an emergency. ($850,556.01)
Body
WHEREAS: Contract No. EL-003473 was authorized by Ordinance No. 0825-03, passed June 2, 2003, was executed June 18, 2003 and approved by the City Attorney on June 27, 2003, to provide for engineering design services for the Hap Cremean Water Plant Lagoons Nos. 1, 2, and 3 Sludge Removal, and
WHEREAS, The original contract provided for engineering and construction work to be performed in three phases and anticipated the original contract would be modified to cover engineering services for additional phases of work, and
WHEREAS, The construction work for the first phase of sludge removal has been substantially completed and the construction work for the second phase of sludge removal has been bid. This contract modification will provide for construction administration services for the second phase of sludge removal, engineering design and construction administration services for the third phase of the work which consists of embankment stabilization and earthen internal baffle construction and additional geotechnical investigations, and
WHEREAS: This modification provides for an increase of $850,556.01 to this contract, and
WHEREAS, an emergency exists in the usual daily operations of the Division of Water, Department of Public Utilities in that it is immediately necessary to authorize the Director of Public Utilities to modify Contract No. EL-003473, for the Hap Cremean Water Plant Lagoon No. 1 Sludge Removal and Lagoon Modifications, for the Division of Water, so that the Construction Administration can proceed concurrently with the second phase of construction, and so as to allow the financial transaction to be posted in the City's accounting system as soon as possible, and for the immediate preservation of public health, peace, property and safety, now, therefore;
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS
Section 1. That the Director of Public Utilities be and is hereby authorized to modify Contract No EL-003473 with ms consultants, inc. in the amount of $850,556.01 for Professional Engineering Services necessary for Hap Cremean Water Plant Lagoons Nos. 1, 2, and 3 Sludge Removal for the Division of Water, Department of Public Utilities, Project No. 690331, Contract No. 1030, terms and conditions of which are on file in the office of the Division of Water.
Section 2. That for the purpose of paying the cost thereof, the expenditure of $850,556.01 is hereby authorized from Waterworks Enlargement Voted 1991 Bonds, Fund No. 606, Department of Public Utilities, Division of Water, Dept./Division No. 60-09, Object Level Three 6682, Project No. 690331, OCA Code 606331.
Section 3. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project; that the project has been completed and the monies are no longer required for said project except that no transfer shall be so made from a project account funded by monies from more than one source.
Section 4. The City Auditor is hereby authorized and directed to transfer funds from within the Waterworks Enlargement Voted 1991 Bonds Fund, Fund No. 606, Department of Public Utilities, Division of Water, as follows:
FROM: 690379 DRWP Chlorine Storage Improvements $850,556.01
OCA Code 642900
TO: 690331 HCWP Lagoons Nos. 1, 2, and 3 Sludge Removal $850,556.01
OCA Code 606331
Section 5. That Section 1, Public Utilities/Water 60-09 or Ordinance 1059-2004 is hereby amended as follows:
PROJECT TOTAL
NUMBER PROJECT NAME BUDGET
690331 HCWP Lagoons Nos. 1, 2, and 3 Sludge Removal $850,556 *(1)*
690379 DRWP Chlorine Storage Improvements $850,556 *(2)*
Section 6. That for reasons stated in the preamble, hereto, which is hereby made a part hereof, this ordinance is declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after approval if the Mayor neither approves nor vetoes the same.
2004 Original Budget 2004 Amended Budget Comments
*(1)* $3,460,784 $4,311,340 Authority Increased
*(2)* $4,933,518 $4,082,962 Authority Reduced