Explanation
This ordinance amends the 2012 Capital Improvements Budget, authorizes transfers between projects, and authorizes the Office of the City Auditor to modify a contract with Computer Aid Inc., for staff augmentation services for a Business Analyst I. In order to maintain continuity of work and provide payment for staff augmentation personnel that will assist in implementing various systems in the amount of $50,574.47; to authorize the transfer of appropriation and cash between projects within the General Permanent Improvement Fund; to authorize the expenditure of $50,574.47 from fund 748, General Permanent Improvement Fund; and to declare an emergency. ($50,574.47)
Background:
This staff augmentation will assist in the implementation of various projects. In order to maintain continuity of work, these funds will be used to provide payment for personnel that will assist in implementing financial systems for the city. The contract compliance number for Computer Aid Inc. is 23-2180878, which expires 10/26/2014.
Fiscal Impact:
Funds are available in the General Permanent Improvement Fund to carry out this request. This ordinance reflects encumbrance cancellations and authorizes transfers of $50,574.47 between projects in the General Permanent Improvement Fund for the Financial Systems project.
Title
To amend the 2012 Capital Improvement Budget; to authorize transfers between projects in the General Permanent Improvement Fund; to authorize the Office of the City Auditor to modify and increase maximum obligation to Computer Aid Inc. for staff augmentation services; to authorize the expenditure of $50,574.47 or so much as may be necessary; and to declare an emergency ($50,574.47).
Body
WHEREAS, it is necessary to amend the 2012 Capital Improvement Budget to account for encumbrance cancellations and transfer cash between projects in the General Permanent Improvement Fund; and,
WHEREAS, the Office of the City Auditor requires staff augmentation services to assist with the implementation of various projects; and,
WHEREAS, the current authorized contract with Computer Aid Inc. for augmentation services is for $20,000.00; and,
WHEREAS, it is necessary to increase and modify the contract from the State Department of Administrative Services for the City of Columbus and staff augmentation services from Computer Aid Inc. and,
WHEREAS, an emergency exists in the usual operation of the Office of the City Auditor, in that to ensure continuity of services, there is an immediate need to provide additional funding to an existing contract; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2012 Capital Improvement Budget be amended as follows:
Fund 748
Project Name| Project No.|Current Authority|Revised Authority|Difference
Income Tax Systems| 220002-100002| $0| +$25,068.00| $25,068.00 (cancellations)
SECTION 2: That the City Auditor is hereby authorized and directed to transfer funds and appropriation within the General Permanent Improvement Fund (Non-bond) as follows:
FROM:
Dept./Div.: 22-02| Fund: 748| OCA Code: 220642| Project Number: 220002-100002| Project Name: Income Tax Systems| Obj. Level 1: 06| Obj. Level 3: 6655| Amount: $25,067.12
Dept./Div.: 22-01| Fund: 748| OCA Code: 450004| Project Number: 450004-100000| Project Name: Virtual Govt Procurement| Obj. Level 1: 06| Obj. Level 3: 6655| Amount: $25,507.35
TO:
Dept./Div.: 22-01| Fund: 748| OCA Code: 748783| Project Number: 783001-100000| Project Name: Financial Systems| Obj. Level 1: 06| Obj. Level 3: 6655| Amount: $50,574.47
SECTION 3: That the City Auditor be and is hereby authorized and directed to modify and increase the contract with Computer Aid Inc. for staff augmentation services and to adjust expenditures as necessary.
SECTION 4: That the sum of $50,574.47 or so much thereof as may be necessary in regard to this expenditure is authorized from the General Permanent Improvement Fund, Fund No. 748, OCA Code: 748783,
Project Number: 783001-100000, Project Name: Financial Systems, Obj. Level 1: 06, Obj. Level 3: 6655.
SECTION 5: Funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated.
SECTION 6: That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 7: That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.