Explanation
Background:
Ordinance 1068-2019 authorized the Franklin County Municipal Court, Clerk of Court (“Municipal Court Clerk”) to enter into a fifty-four (54) month contract, with one (1) twelve (12) month renewal option with CourtView Justice Solutions, Inc., d/b/a Equivant (CourtView Justice Solution, Inc.) for the purchase of software maintenance, support, and professional services for the Franklin County Municipal Court Case Management System.
This legislation authorizes the Municipal Court Clerk to enter into the twelve (12) month renewal option with CourtView Justice Solutions, Inc., for the purchase of software maintenance and support services for $274,136.00 for the Franklin County Municipal Court Case Management System.
The Franklin County Municipal Court Case Management System was competitively procured in 1997 through RFP, BID #63-GL9, approved by Ordinance 2807- 97.
Bid Information:
Pricing was negotiated with CourtView Justice Solutions, Inc.
CourtView Justice Solutions, Inc. is the sole source supplier of CourtView software, maintenance and support services. The case management system is proprietary in nature; therefore, this legislation is being established in accordance with the sole source provisions of the Columbus City Code, Section 329.
Contract Compliance Number: 46-0521050
Expiration Date: 10/4/2025
Vendor Number: 008460
Contracts:
Ordinance: 1068-2019: $113,003.50; PO173301
Ordinance: 2298-2019: $232,788.00; PO195720
Ordinance: 2909-2019: $36,504.00; PO204000 & PO204037
Ordinance: 1002-2020: $83,135.00; PO244318
Ordinance: 2143-2020: $272,925.00; PO248766
Ordinance: 2495-2021; $253,965.00; PO298220
Ordinance: 3076-2022; $266,152.00; PO352938
Ordinance: 3278-2022; $30,960.00; PO360699
Ordinance: 2839-2023; $274,136.00
Emergency: There is an immediate need to enter into a contract with CourtView Justice Solutions, Inc. for the continuity of the software maintenance and support services due to the City Auditor’s year-end workflow deadline of 12/18/2023, for legislated contracts. The contract ends 12/31/2023.
Fiscal Impact: Funds totaling $274,136.00 are available within the Municipal Court Clerk’s 2023 Computer Fund budget.
Title
To authorize the Municipal Court Clerk to enter into contract with CourtView Justice Solution, Inc. for the purchase of software maintenance and support services in accordance with the sole source provisions of the Columbus City Codes; to authorize the expenditure of $274,136.00 from the Municipal Court Clerk Computer Fund; and to declare an emergency. ($274,136.00)
Body
WHEREAS, it is necessary for the Municipal Court Clerk to enter into the twelve (12) month renewal option with CourtView Justice Solutions, Inc. for the purchase of software maintenance and support services for the Franklin County Municipal Court Case Management System; and
WHEREAS, the CourtView software is proprietary property of CourtView Justice Solutions, Inc. d/b/a Equivant; therefore, this agreement is being established in accordance with the sole source provisions of the Columbus City Code, Chapter 329; and
WHEREAS, an emergency exists in the usual daily operation of the Municipal Court Clerk’s Office in that it is immediately necessary to authorize the Clerk to enter into contract with CourtView Justice Solutions, Inc. for the purchase of software maintenance and support services in order to maintain the continuity of the Franklin County Municipal Court Case Management System; thereby, preserving the public health, peace, property, safety, and welfare; NOW, THEREFORE,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Municipal Court Clerk be and is hereby authorized to enter into a contract with CourtView Justice Solutions, Inc. for the purchase of software maintenance and support services in accordance with the sole source provisions of the Columbus City Code, Chapter 329.
SECTION 2. That the expenditure of $274,136.00 or so much thereof as may be necessary, is hereby authorized in Fund 2227 (Computer Fund), Dept-Div 2601 (Municipal Court Clerk), Object Class 03 (contractual services), per the accounting codes in the attachment to this ordinance.
SECTION 3. That the funds are hereby deemed appropriated and expenditures authorized to carry out the purposes of this ordinance and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.