Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to enter into a contract on behalf of the Facilities Management Division for snow removal and salting services for facilities under the purview of the Facilities Management Division. This contract was competitively bid and provides for an initial term with four (4) annual renewal options. The initial term for this contract will be for the period January 1, 2024 through December 31, 2024. A listing of specific locations can be viewed in the attachment to this ordinance.
Formal bids were solicited and the city received one bid on October 17, 2023 (0 FBE, 0 MBE):
Winnscapes. Inc. $236,058.80, non MBE/FBE
The Facilities Management Division recommends that the bid be awarded to the sole responsive bidder, Winnscapes, Inc
Winnscapes, Inc. Contract Compliance No.CC-005033/Vendor # 005033, expiration date October 10, 2025.
Fiscal Impact: This ordinance authorizes the expenditure of $236,058.80 from the General Fund with Winnscapes, Inc. for snow removal services for locations under the purview of the Facilities Management Division. The Facilities Management Division spent $199,365.69 from General Fund operating budget for these services in 2023.
Title
To authorize the Finance and Management Director to enter into a contract on behalf of the Facilities Management Division with Winnscapes, Inc. for snow removal services for locations under the purview of the Facilities Management Division; and to authorize the expenditure of $236,058.80 from the General Fund. ($236,058.80)
Body
WHEREAS, the Facilities Management Division solicited formal bid requests for snow removal services for locations under the purview of the Facilities Management Division; and
WHEREAS, Winnscapes, Inc. was the sole responsive and responsible bidder; and
WHEREAS, it is necessary to authorize a contract and expenditure of $236,058.80 from the General Fund; and
WHEREAS, it has become necessary in the usual daily operation of the Department of Finance and Management to authorize the Director to enter into contract with Winnscapes, Inc. for snow removal services for locations under the purview of the Facilities Management Division; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to enter into a contract on behalf of the Facilities Management Division with Winnscapes, Inc. for snow removal services for locations under the purview of the Facilities Management Division.
SECTION 2. That the expenditure of $236,058.80, or so much thereof as may be needed, is hereby authorized in the General Fund 1000, in Object Class 03 Contractual Services per the accounting codes in the attachment to this ordinance.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 5. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.