Explanation
Background: This ordinance authorizes the Finance and Management Director to associate all General Budget reservations resulting from this ordinance with the appropriate Universal Term Contract for Auto Body Repair. This ordinance is for the repair of a 2008 Spartan Fire Apparatus Pumper Truck on behalf of the Division of Fire. This repair will entail the removal, repair, and reinstallation of damaged cab and body parts due to an automotive accident. Purchase orders will be issued as needed from a Universal Term Contract previously established by the Purchasing Office.
Keens Body Shop Inc- EIN# 31-0854439, Vendor# 004390 - PA003363 - Auto Body Repair exp. 6/30/2020
Fiscal Impact: This ordinance authorizes an expenditure of $19,893.42 from the Fleet Management Operating Budget from a previously established Universal Term Contract for Auto Body Repair service related to City vehicles.
Emergency action is requested to ensure that the purchase order can be established in a timely manner to ensure this unit can be placed back into service as soon as possible.
Title
To authorize the Director of Finance and Management to associate all General Budget reservations resulting from this ordinance with the appropriate Universal Term Contract Purchase Agreement and to establish related purchase orders for the repair of a 2008 Spartan Fire Apparatus Pumper Truck on behalf of the Division of Fire per the terms and conditions of the previously established Universal Term Contract; to authorize the transfer of $200,000.00 within the Fleet Management Operating Fund; to authorize the expenditure of $19,893.42 from the Fleet Management Operating Fund; and to declare an emergency. ($19,893.42)
Body
WHEREAS, a Universal Term Contract (UTC) has been established through the formal competitive bidding process of the Purchasing Office for Auto Body Repair; and
WHEREAS, the Finance and Management Department, Fleet Management Division, has a need to purchase Keens Body Shop fire truck repair services for repair of a 2008 Spartan Fire Apparatus Pumper Truck; and
WHEREAS, it is necessary to authorize the expenditure of $19,893.42 from the Fleet Management Operating Fund; and
WHEREAS, an emergency exists in the usual daily operation of the Finance and Management Department, Fleet Management Division, in that it is immediately necessary to authorize the Director of Finance and Management to issue a purchase order with Keens Body Shop Inc. for repair of a 2008 Spartan Fire Apparatus Pumper Truck, allowing for timely maintenance, repair, and general upkeep, thereby preserving the public health, peace, property, safety, and welfare; NOW, THEREFORE
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to associate all General Budget reservations resulting from this ordinance with the appropriate Universal Term Contract Purchase Agreement, and to establish the related purchase order for the repair of A 2008 Spartan Fire Apparatus Pumper Truck on behalf of the Division of Fire per the terms and conditions of previously established Universal Term Contracts, the current vendor is as follows:
Keens Body Shop Inc- EIN# 31-0854439, Vendor# 004390 - PA003363 - Auto Body Repair exp. 6/30/2020
SECTION 2. That the transfer of $200,000.00, or so much thereof as may be necessary in regard to the action authorized in Section 1, be and is hereby authorized within the Fleet Management Operating Fund 5200; Department 45, Division 4505, per the accounting codes in the attachment to this ordinance.
See Attached File: 2405-2019 Legislation Template.xls
SECTION 3. That the expenditure of $19,893.42, or so much thereof as may be necessary in regard to the action authorized in Section 1, be and is hereby authorized from the Fleet Management Operating Fund 5200; Department 45, Division 4505, Object Class 03, per the accounting codes in the attachment to this ordinance.
See Attached File: 2405-2019 Legislation Template.xls
SECTION 4. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering such project that the project has been completed and the monies are no longer required for such project; except that no transfer shall be made from a project account funded by monies from more than one source.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding
source for all contracts or contract modifications associated with this ordinance.
SECTION 7. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.