Explanation
BACKGROUND: The purpose of this ordinance is to authorize the Director of Finance and Management to enter into a purchase order with Loeb Electric Company for the purchase of a Remote Racking System and all related components for the Division of Power and Water (Power) that will be used to install and remove high voltage circuit breakers and other related equipment "remotely" while the operator is physically located outside the arc flash boundary.
The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation SA003250). Forty-seven (1-MBR, 2-M1A, 3-F1, 41-MAJ) vendors were solicited and two (MAJ) bids were received and opened on May 14, 2009. Bids received as follows:
CBS Arc Safe, Denton, Texas $28,955
Loeb Electric Co., Columbus, Ohio $20,270
After reviewing the bids, it appears that the lowest bid submitted by Loeb Electric Co. does not meet specifications. Their unit does not offer the video system as requested. This is a safety measure that allows the operator to keep additional distance from an arc flash situation. Therefore, an award in the amount of $28,955.00 is recommended to CBS Arc Safe as the lowest responsive and responsible bid received.
SUPPLIER: CBS Arc Safe, Contract Compliance Number: 263246558, expires 10/06/2010. This supplier does not hold MBE/FBE status.
FISCAL IMPACT: There is sufficient budget authority in the 2009 Electricity Operating Fund for this purchase. There were no similar purchases in 2007 or 2008.
Title
To authorize the Director of Finance and Management to enter into a purchase order with CBS Arc Safe for the purchase of a Remote Racking System for the Division of Power and Water; and to authorize the expenditure of $28,955.00 from the Electricity Operating Fund. ($28,955.00)
Body
WHEREAS, a Remote Racking System is required by the Division of Power and Water to provide a safe manner to install and remove circuit breakers and other related equipment; and
WHEREAS, the Purchasing Office opened formal bids on May 14, 2009 for the purchase of a Remote Racking System for the Division of Power and Water (Power); and
WHEREAS, the Division of Power and Water recommends an award to be made to the lowest, responsive and responsible bidder, CBS Arc Safe; and
WHEREAS, a purchase order will be issued by the Finance Department, Purchasing Office in accordance with the terms, conditions and specifications of Solicitation Number: SALT on file in the Purchasing Office; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Finance and Management be and is hereby authorized to establish a purchase order with CBS Arc Safe for the purchase of a Remote Racking System for the Division of Power and Water, in accordance with specifications on file in the Purchasing Office.
SECTION 2. That the expenditure of $28,955.00, or so much thereof as may be needed, be and the same hereby is authorized from the Electricity Operating Fund, Fund No. 550, OCA 606723, Object Level 1: 06, Object Level 3: 6651.
SECTION 3. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.