Explanation
BACKGROUND: As per the recommendations of the Water Beyond 2000 project, this contract will provide for a production study to evaluate the feasibility and changes required to increase current design capacity of the Dublin Road Water Plant from 65 mgd to 90 mgd, while maintaining water quality and compliance with existing and future regulatory requirements. Full scale and pilot scale demonstrations are required for Ohio EPA for approval. Previous legislation authorized expenditure for the engineering evaluation. This legislation authorizes the expenditure for the demonstration, including operation of the pilot plant.
CC 329.16 CONTRACT MODIFICATIONS:
1. Amount of additional funds to be expended under this modification: $3,380,238.00
2. The services identified to be included in this contract modification were anticipated at the time of executing the original contract. The legislation for the original contract indicated the intent to seek approval for this contract modification.
3. The work under this contract modification is a continuation of work previously performed by the Consultant; therefore, no other processes were used for procurement of these services.
4. The cost of this modification is based on material and labor, and was negotiated between the Consultant and the City, as documented by the Consultant's quotation letters, and verified by the Project Engineer.
CONTRACT AMOUNT:
Original contract amount $485,125.00
Modification No.1 $3,380,238.00
New contract amount $3,865,363.00
FISCAL IMPACT: The original authorization for expenditures for this project occurred August 19, 2003 in the amount of $485,125.00. This project was included in the 2005 C.I.B and $3,000,000.00 was budgeted. Funding for this project is being provided by companion legislation in the amount of $2,077,538.82.
CONTRACT COMPLIANCE NUMBER: 22-2581306
Title
To authorize the Director of Public Utilities to modify the contract with Metcalf & Eddy of Ohio, Inc., for Professional Engineering Services for the Dublin Road Water Plant Treatment Capacity Increase Study and Evaluation, for the Division of Water, to amend the 2005 C.I.B., to authorize the City Auditor to transfer funds within the Waterworks Enlargement Voted 1991 Bonds Fund, to authorize the City Auditor to transfer funds within the Water Limited Fund, to authorize the expenditure of $3,242,874.90 from the Water Works Enlargement Voted 1991 Bonds Fund, and to authorize the expenditure of $137,363.10 from the Water Limited Fund ($3,380,238.00)
Body
WHEREAS: Contract No. EL-003668 was authorized by Ordinance No. 0987-2003, passed July 7, 2003, was executed August 19, 2003 and approved by the City Attorney on September 2, 2003, to provide for Professional Engineering Services for the Dublin Road Water Plant Treatment Capacity Increase Study and Evaluation, and
WHEREAS: It is necessary to modify Contract No. EL-003668 to provide for full scale and pilot scale demonstrations which are required for Ohio EPA for approval to increase current design capacity of the Dublin Road Water Plant from 65 mgd to 90 mgd, and
WHEREAS: The services identified to be included in this contract modification were anticipated at the time of executing the original contract. The legislation for the original contract indicated the intent to seek approval for this contract modification., and
WHEREAS: This modification provides for an increase of $3,380,238.00 to this contract, and
WHEREAS: It is necessary to authorize the Director of Public Utilities to modify Contract No. EL-003668 , for the Dublin Road Water Plant Treatment Capacity Increase Study and Evaluation for the preservation of public health, peace, property and safety, now, therefore;
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS
Section 1. That the Director of Public Utilities be and is hereby authorized to modify Contract No. EL-003668 with Metcalf & Eddy of Ohio, Inc. in the amount of $3,380,238.00 for Professional Engineering Services necessary for the Dublin Road Water Plant Treatment Capacity Increase Study and Evaluation for the Division of Water, Department of Public Utilities, Project No. 690428, Contract No. 1009, terms and conditions of which are on file in the office of the Division of Water.
Section 2. That for the purpose of paying the cost thereof, the expenditure of $3,242,874.90 is hereby authorized from Waterworks Enlargement Voted 1991 Bonds, Fund No. 606, Department of Public Utilities, Division of Water, Dept./Division No. 60-09, Object Level Three 6682, Project No. 690428, OCA Code 606428.
Section 3. That for the purpose of paying the cost thereof, the expenditure of $137,363.10 is hereby authorized from Water Limited Fund, Fund No. 607, Department of Public Utilities, Division of Water, Dept./Division No. 60-09, Object Level Three 6682, Project No. 690428, OCA Code 607428
Section 4. That $117,776.00 is hereby appropriated for the Waterworks Enlargement Voted 1991 Bonds, Fund No. 606, Department of Public Utilities, Division of Water, Dept./Division No. 60-09, Object Level Three 6682, Project No. 690331, OCA 606331.
Section 5. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project; that the project has been completed and the monies are no longer required for said project except that no transfer shall be so made from a project account funded by monies from more than one source.
Section 6. That the City Auditor is hereby authorized and directed to transfer funds within the Waterworks Enlargement Voted 1991 Bonds Fund, Fund No. 606, Department of Public Utilities, Division of Water, as follows:
From:
690026 Miscellaneous Water Facilities,
OCA Code 642900 $19,626.51
From:
690236 Water Main Rehabilitation,
OCA Code 642900 $19,473.98
From:
690328 Parsons Avenue Water Plant,
OCA Code 642900 $3,414.00
From:
690331 HCWP Lagoons 1 & 2 Sludge Removal,
OCA Code 606331 $117,776.00
From:
690359 South Wellfield Expansion,
OCA Code 642900 $9,971.00
From:
690379 DRWP Chlorine Storage Improvements,
OCA Code 642900 $697,196.83
From:
690394 Water Meter Renewal,
OCA Code 606394 $1,715.00
From:
690403 Champion Avenue 20" Water Main,
OCA Code 606403 $24,000.00
From:
690404 Livingston Avenue 24" Water Main,
OCA Code 606404 $42,000.00
From:
690413 HCWP Automation Upgrade,
OCA Code 606413 $41,162.76
From:
690426 Taylor Road Storage Tank,
OCA Code 606426 $14,000.00
From:
690474 Morse Road 36" Water Main,
OCA Code 606474 $175,000.00
To:
690428 DRWP Treatment Capacity Increase Study and Evaluation,
OCA Code 606428 $1,165,336.08
Section 7. That the City Auditor is hereby authorized and directed to transfer funds within the Water Limited Fund, Fund No. 607, Department of Public Utilities, Division of Water, as follows:
From:
690405 Refugee Road 16" Water Main,
OCA Code 642926 $135,060.80
From:
690406 Mount Vernon Avenue 12" Water Main,
OCA Code 642926 $2,302.30
To:
690428 DRWP Treatment Capacity Increase Study and Evaluation,
OCA Code 607428 $137,363.10
Section 8. That Section 1, Public Utilities/Water 60-09 of Ordinance 1070-2005 is hereby amended as follows:
PROJECT 2005
NO. PROJECT BUDGET
690428 DRWP Treatment Capacity Increase Study and Evaluation $3,380,238 *(1)*
690331 HCWP Lagoons 1 & 2 Sludge Removal $5,281,992 *(2)*
Section 9. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.
2005 2005
ORIGINAL AMENDED
BUDGET BUDGET COMMENTS
*(1)* $3,000,000 $3,380,238 AUTHORITY INCREASED
*(2)* $5,662,230 $5,281,992 AUTHORITY DECREASED