Explanation
Background: This legislation authorizes the Director of Finance and Management, on behalf of the Department of Technology to modify and extend an existing contract with Unisys Corporation for maintenance support for the mass storage device, Storage Area Network (SAN) Switch. This device allowed the department to consolidate and better manage stored data for various city agencies, while ensuring continued service without interruption, and allows for immediate connectivity to the Libra system, which processes various critical applications utilized by various City agencies.
During fiscal year 2006, ordinance #0410-2006, passed by City Council on March 6, 2006, authorized the expenditure of funds in the amount of $680,000.00, from the Information Services Capital Improvements Budget. Out of the passage of this ordinance a contract was executed (FL003030), in the amount of $651,019.00, that included maintenance for three years (2006-2007/2007-2008 and 2008-2009), with an expiration date of March 31, 2009.
This legislation requests approval to extend the current contract for an additional three months, from April 1, 2009 through June 30, 2009, and request approval to waive the competitive bid process for the three month extension, allowing time for the Purchasing Office on behalf of the Department of Technology to complete the competitive bid process currently in progress, thus allowing continued support without interruption of services that are necessary for daily operations. Also, the Department of Finance and Management/Purchasing Office, on behalf of the Department of Technology and Unisys Corporation negotiated and mutually agreed to utilize the existing terms and conditions within the original agreement, with the cost being $23,742.00.
Fiscal Impact: Within the original $651,019.00 purchase cost of the entire system, the amount of $169,274.52 was for three years of maintenance and support, at $56,424.84 for each year. Funds for this ordinance have been identified and are available within the Department of Technology's Information Services Fund, in the amount of $23,742.00, with a coverage period from April, 1, 2009 through June 30, 2009.
Emergency: There is an immediate need to modify an existing contract with Unisys Corporation, to maintain and provide uninterrupted maintenance and support services, utilized by various City agencies.
Contract Compliance: 38-0387840 Expiration Date: 03/18/2011
Title
To authorize the Director of Finance and Management, on behalf of the Department of Technology to modify and extend an existing contract with Unisys Corporation for maintenance and support services; and to authorize the expenditure of $23,742.00; to waive the competitive bidding provisions of the Columbus City Codes; and to declare an emergency. ($23,742.00)
Body
WHEREAS, that the Director of Finance and Management, on behalf of the Department of Technology be and is hereby authorized to modify and extend an existing contract with Unisys Corporation for maintenance support associated with the mass storage device, Storage Area Network (SAN) Switch, and
WHEREAS, with the contract expiring March 31, 2009, this legislation requests approval to extend the current contract for an additional three months, from April 1, 2009 through June 30, 2009, and
WHEREAS, also, the Department of Finance and Management/Purchasing Office, on behalf of the Department of Technology and Unisys Corporation negotiated and mutually agreed to utilize the existing terms and conditions within the original agreement, with the cost being $23,742.00, and
WHEREAS, that there is an immediate need to request approval of waiving the competitive bidding provisions of the Columbus City Code 329.27 for an additional three months, to allow time for the Department of Finance and Management/Purchasing Office to complete the competitive bid process that is currently in progress, and allow Unisys Corporation to continue providing support and maintenance without interruption of services that are necessary for daily operations, and
WHEREAS, an emergency exists in the usual daily operation of the Department of Technology in that it is immediately necessary for the Finance and Management Director to modify and extend a contract to continue services provided by Unisys Corporation, thereby preserving the public health, peace, property, safety, and welfare; now, therefore:
BE IT ORDAINED BY THE CITY COUNCIL OF COLUMBUS:
SECTION 1. That the Director of Finance and Management, on behalf of the Department of Technology be and is hereby authorized to modify and extend a contract for maintenance and support services, with Unisys Corporation, associated with the mass storage device, Storage Area Network (SAN) Switch, in the amount of $23,742.0 for an additional three months from April 1, 2009 through June 30, 2009 , utilizing the terms and conditions under the original agreement, to allow the Department of Finance and Management/Purchasing Office, on behalf of the Department of Technology to complete the competitive bid process, currently in progress.
SECTION 2. That the expenditure of $23,742.00 or so much thereof as may be necessary is hereby authorized to be expended from:
Div.: 47-02| Fund: 514| Subfund: 001| OCA: 470202| Obj. Level 1: 03| Obj. Level 3: 3372| Amount: $23,742.00|
SECTION 3. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 4. That in accordance with Section 329.27 of the Columbus City Codes, City Council finds it to be in the best interest of the City of Columbus that the competitive bidding requirements of Chapter 329 of the Columbus City Codes be and are hereby waived.
SECTION 5. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.