Explanation
1. BACKGROUND:
This legislation authorizes the Director of Public Service to enter into a professional engineering services contract with MS Consultants for the Arterial Street Rehabilitation - Stelzer/James Road project.
This project provides complete street improvements to North James Road from East Broad Street to Allegheny Avenue/Stelzer Road/North James Road and to Stelzer Road from Allegheny Avenue/North James Road to Johnstown Road. The project generally includes pavement reconstruction, installation of sidewalks, shared use paths, and pedestrian ramps, curb replacement, stormwater improvements, and bridge modifications.
Approximately 2.5 miles of 5 to 7 foot wide sidewalk will be added or reconstructed in this project on the East and West sides of the road. 64 ADA ramps will also be added or reconstructed. There are 8 bus stops and transit routes within the limits of this project. This project complies with the recommendation of the Pedestrian Thoroughfare Plan because the project will utilize the PTP for guidance.
The Department of Public Service, Office of Support Services solicited Requests for Proposals for the Arterial Street Rehabilitation - Stelzer/James Road contract. The project was formally advertised on the Vendor Services web site from January 12 to February 9, 2012. The city received Two (2) responses. All proposals were deemed compliant when the Evaluation Committee met on February 17, 2012.
Company Name City/State Majority/MBE/FBE/ASN /PHC
MS Consultants, Inc Columbus, OH MAJ
Evans Mechwart Hambelton & Tilton, Inc. Columbus, OH MAJ
MS Consultants, Inc. received the highest score by the evaluation committee and will be awarded the Arterial Street Rehabilitation - Stelzer/James Road contract in an amount up to $1,500,000.00.
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against MS Consultants, Inc.
2. CONTRACT COMPLIANCE
The contract compliance number for MS Consultants, Inc. is 346546916 and Expires 4/5/14.
3. PLANNED CONTRACT MODIFICATION
A planned contract modification will occur to complete design of this project as funding becomes available.
4. FISCAL IMPACT
Partial funding for this contract is budgeted and available within the Streets and Highways G.O. Bonds Fund. Additional Funding is available due to cancellation of encumbrances from completed projects within the Streets and Highways G.O. Bonds Fund and Street and Highway Improvement Fund. Resurfacing funding will be used from completed resurfacing projects for the roadway portion of this project. C.I.B. Amendments are necessary to establish authority in the correct funding sources for the project.
5. EMERGENCY DESIGNATION
Emergency action is requested to provide funding for the professional services described above at the earliest possible time to provide for project design and improvements for pedestrian and travelling public at the earliest possible time.
Title
To authorize the Director of Public Service to enter into a professional engineering service contract with MS Consultants, Inc. for the Arterial Street Rehabilitation - Stelzer /James Road project; to amend the 2012 Capital Improvement Budget to authorize the appropriation of funds within the Street and Highway Improvement Fund; to authorize the transfer of $300,000.00 and expenditure of up to $1,500,000.00 from the Streets and Highways G.O. Bonds Fund and the Street and Highway Improvement Fund; and to declare an emergency. ($1,500,000.00)
Body
WHEREAS, there is a need to provide professional engineering design services for the Arterial Street Rehabilitation - Stelzer/James Road project; and
WHEREAS, The Department of Public Service, Office of Support Services solicited Requests for Proposals for this project; and
WHEREAS, MS Consultants, Inc. received the highest score by the evaluation committee and will be awarded the contract for this project; and
WHEREAS, a planned design modification will be necessary upon availability of funding to complete the design of this project; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service, in that this legislation should go forth immediately to provide funding for these engineering services to provide project analysis and design services for pedestrian and travelling public improvements at the earliest possible time, thereby preserving the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Service be and hereby is authorized to enter into a professional services contract with MS Consultants, Inc., 2221 Schrock Road, Columbus, OH, 43229 for engineering services associated with the Arterial Street Rehabilitation - Stelzer/James Road project.
SECTION 2. That the 2012 Capital Improvement Budget authorized by ordinance 0368-2012 be and is hereby amended to provide sufficient authority for this project as follows:
Fund/Project / Project Name /OCA/ Current / Change / Amended
704 / 530282-100053 / Resurfacing - Preventive Surface Treatments (Carryover) / $116,960.00 / ($95,245.00) / $21,715.00
766 / 766999-100000 / Unallocated Balance (Street and Highway Carryover) / $4,148,029.00 / ($204,756.00) / $3,943,273.00
704 / 530103-100022 / Roadway Improvements - Stelzer Road Phase 1 (Carryover) / $1,201,075.00 / $95,245.00 / $1,296,320.00
766 / 530103-100022 / Roadway Improvements - Stelzer Road Phase 1 (Street and Highway Carryover) / $0.00 / $204,756.00 / $204,756.00
SECTION 3. The sum of $204,755.63 be and is hereby appropriated from the unappropriated balance of the Street and Highway Improvement Fund, Fund 766, and from all monies estimated to come into said fund from any and all sources and unappropriated for any other purpose during the fiscal year ending December 31, 2012 as follows:
Fund / Project / Project Name / O.L. 01/03 Codes / OCA Code / amount
766 / 766999-100000 / Unallocated Balance / 06-6600 / 766999 / $204,755.63
SECTION 4. That the transfer of cash and appropriation within the Streets and Highways G.O. Bonds Fund, no. 704, and Street and Highway Improvement Fund, no. 766, be authorized as follows:
Transfer from:
Fund / Project / Project Name / O.L. 01/03 Codes / OCA Code / amount
704 / 530282-100053 / Resurfacing - Preventive Surface Treatments / 06-6600 / 748253 / $95,244.37
766 / 766999-100000 / Unallocated Balance / 06-6600 / 766999 / $204,755.63
Transfer to:
Fund / Project / Project Name / O.L. 01/03 Codes / OCA Code / amount
704 / 530103-100022 / Roadway Improvements - Stelzer Road Phase 1 / 06-6600 / 740322 / $95,244.37
766 / 530103-100022 / Roadway Improvements - Stelzer Road Phase 1 / 06-6600 / 710322 / $204,755.63
SECTION 5. That the expenditure of up to $1,500,000.00, or so much thereof as may be needed, be and hereby is authorized from the Streets and Highways G.O. Bonds Fund, no. 704, and Street and Highway Improvement Fund, no. 766, Dept-Div. 59-12 as follows:
Fund / Project / Project Name / O.L. 01/03 Codes / OCA Code / amount
704 / 530103-100022 / Roadway Improvements - Stelzer Road Phase 1 / 06-6682 / 740322 / $1,295,244.37
766 / 530103-100022 / Roadway Improvements - Stelzer Road Phase 1 / 06-6682 / 710322 / $204,755.63
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 7. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the mayor, or ten days after passage if the mayor neither approves nor vetoes the same.