Explanation
Background:
- This ordinance will authorize a modification to Contract No. EL004371 for additional services related to Roof Renovations at various buildings, and authorize the transfer of funds within the Parks and Recreation 1995 and 1999 Voted Bond Fund.
- Amount of additional funds to be expended is $150,000.00. The original contract cost was $842,108.00; the total modified cost is $992,108.00.
- Peter Miller, Inc. is currently under contract to provide roofing renovations at various Recreation and Parks' facilities. Three additional sites have been determined to need immediate improvements to prevent further damage to the facility. Marion Franklin, Big Walnut, and Indian Village facilities all require immediate attention.
- These three facilities can be added to the current facility renovation contract with this roofing contractor. It is in the City's best interest to have the contractor to renovate these roofs due to the contractor being familiar with the job.
-Not-to-exceed cost for this change has been approved by Roofing engineering firm hired by seperate contract for Facility Roof Improvements. Additional construction costs are based on local prevailing wage rates and unit prices listed in orginally bid contract. Unit prices include: material, labor, profit, and overhead.
- The Contract Compliance Number for Pete Miller, Inc. is #31-0828191.
- Emergency legislation is requested to allow project to proceed in a timely manner and prevent further damage to the facilities.
Fiscal Impact:
- $635,581.00 is being transferred within the Parks and Recreation Voted 1995 and 1999 Bond Fund as outlined in Section 2.
- $150,000.00 is required and budgeted in the Parks and Recreation Voted 1995 and 1999 Bond Fund to meet the financial obligation of this contract modification.
Title
To authorize and direct the Director of Recreation and Parks to modify the contract with Pete Miller, Inc., for additional services in conjunction with the Roof Renovations at various buildings, to authorize the expenditure of $150,000.00, to authorize the transfer of $635,581.00 within the Parks and Recreation Voted 1995 and 1999 Bond Fund, and to declare an emergency. ($785,581.00)
Body
WHEREAS, it is necessary to modify the contract with Pete Miller, Inc. for additional services in conjunction with the Roof Renovations at various buildings; and
WHEREAS, an emergency exists in the usual daily operation of the Recreation and Parks Department in that it is immediately necessary to modify said contract to allow roof renovations at Marion Franklin, Big Walnut, and Indian Village to proceed in a timely manner to avoid further damage to these facilities.; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
Section 1. That the Director of Recreation and Parks be and he is hereby authorized and directed to modify Contract No. EL004371 with Pete Miller, Inc. for additional services in conjunction with Roof Renovations at various buildings, in accordance with plans and specifications on file in the Recreation and Parks Department.
Section 2. That the transfer of $635,581.00 be authorized as follows:
FROM: Fund No. 702, Dept. 51-01, North Recreation Center Project, Project No. 510226, OCA Code 644526, Object Level 3 6620
TO: Fund No. 702, Dept. 51-01, Facilities Improvements Project, Project No. 510035, OCA Code 644526, Object Level 3 6620
Section 3. That the expenditure of $150,000.00, or so much thereof as may be necessary, be and is hereby authorized from the Recreation and Parks Voted 1995 and 1999 Bond Fund No. 702, Dept. No. 51-01, as follows, to pay the cost thereof.
Fund Type Project No. Project Name Object Level 3 OCA Code Amount
Cap. Proj. 510035 Facility Renovations 6620 644526 $150,000.00
Section 4. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project; except that no transfer shall be so made from a project account funded by monies from more than one source.
Section 5. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.