Explanation
BACKGROUND: The Division of Police needs to purchase and install a new digital audio/video recording system for interrogation of suspects to replace the current obsolete system. Failure to update and replace the current recording system may jeopardize successful criminal prosecutions. The new system ultilizes digital, non-proprietary windows based video compression technology that is compatible/operable with our existing computer network. Additionally, the new recording system will provide improved information recording, retention and retrieval.
After a search for a solution that meets all of the Division's needs, a single product manufactured by Word Systems was found to either meet or exceed every identified requirement as verified by the consultant, Security Risk Management. This product is the iRecord Digital Video/Audio Recording System.
Bid Information: Joloha Enterprises dba asRoach Reid Office Systems, Inc. is the exclusive sole source of the iRecord Audio and Video Interview Software and Hardware Products in the State of Ohio. Pricing was negotiated by the Division of Police. Therefore, it will be necessary to enter into a contract in accordance with the provisions of Section 329.07 (Sole source) of the Columbus City Codes.
This company is not debarred according to the Federal excluded parties listing or prohibited from being awarded a contract according to the Auditor of State unresolved findings for recovery certified search.
Contract Compliance No: 341751616 expires 2/20/2011.
Emergency Designation: Emergency legislation is needed to expedite the acquisition of this Audio/Video Recording System so that the Division can continue to record suspect interviews, insuring criminal prosecutions.
FISCAL IMPACT: This ordinance authorizes an expenditure of $69,962.00 from the Law Enforcement Drug Seizure funds for the purchase of this audio/video recording system from Roach-Reid. There is no financial impact on the General Fund operating budget for this purchase.
Title
To authorize and direct the Finance and Management Director to contract for the purchase of an audio/video recording system for the Division of Police from Joloha Enterprises dba as Roach Reid Office Systems, in accordance with the sole source procurement,to appropriate additional drug seizure funds for this purchase, to authorize the expenditure of $69,962.00 from the Law Enforcement Drug Seizure Fund; and to declare an emergency. ($69,962.00)
Body
WHEREAS, the Division of Police needs to purchase a digital audio/video recording system to replace an obsolete recording system; and
WHEREAS, Joloha Enterprises dba as Roach Reid Office Systems is the source for the iRecord Digital audio/video recording system; and
WHEREAS, it is in the best interest of the City to enter into this contract in accordance with the provisions of Section 329.07e (Sole Source) of the Columbus City Codes, 1959; and
WHEREAS, there is a need to appropriate additional drug seizure funds for this purchase; and
WHEREAS, an emergency exists in the usual daily operation of the Division of Police, Department of Public Safety, in that it is immediately necessary to purchase this digital audio/video recording system so that criminal interviews can be recorded for the preservation of the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director be and is hereby authorized and directed to enter into contract with Joloha Enterprises dba as Roach Reid Office Systems for the purchase of an iRecord Digital audio/video recording system for the Division of Police, Department of Public Safety.
SECTION 2. That said contract shall be awarded in accordance with the provisions of Section 329.07e (Sole Source) of the Columbus City Code, 1959.
SECTION 3. That $69,962.00 needs appropriated as follows:
|Fund 219| Dept. 30-03| Sub-Fund 016| Obj. Level (01) 06| Obj. Level (03) 6647| OCA 300988|
SECTION 4. That the expenditure of $69,962.00, or so much thereof as may be needed, be and the same is hereby authorized as follows:
DEPT 30-03 | FUND 219 | OBJ LEV 1 06 | OBJ LEV 3 6647 | OCA 300988 | Sub-Fund 016.
SECTION 5. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the mayor neither approves nor vetoes the same.