Explanation
Need: The Columbus Health Department has a need to purchase replacement security cameras that are part of the existing building security system at Health's 240 Parsons Avenue facility. On September 29, 2009, Solicitation No. SO032584 was placed on the City of Columbus Vendor Services website for seven days. All vendors registered with the City were solicited for bids.
The solicitation stated that during the year Columbus Public Health needs to purchase new Bosch security cameras for integration into an existing system, on an as needed basis. Four different types of cameras are utilized within the security network, two interior and two exterior types. The bid also solicited quotes for a time server that is needed to synchronize the timers for the six digital recorders that are part of the security system. The estimated dollar amount to be spent is $12,000.
Twelve bids were received and Halifax Security, Inc., was determined to be the lowest, responsive, responsible bidder in accordance with Section 329.06 of the Columbus City Code. Halifax Security, Inc., is a female-owned business in New Jersey, with no Local office and they have no employees in Columbus. Their contract compliance number is 421715805 and it expires on October 8, 2011.
Emergency Designation: Emergency legislation is necessary to provide for the purchase as soon as possible.
Fiscal Impact: This capital improvement project expenditure is budgeted within the Health G.O. Bonds Fund, Fund No. 706.
Title
To authorize the Finance and Management Director to establish a purchase order with Halifax Security, Inc., for the purchase of security cameras at the Health Department; to authorize the expenditure of $12,000.00 from the Health G.O. Bonds Fund; and to declare an emergency. ($12,000.00)
Body
WHEREAS, the Health Department's security system has four types of cameras, two interior and two exterior types, on their network that are aged and failing; and
WHEREAS, an emergency exists because this equipment needs to be available for purchase when a camera is no longer operational and is compromising security operations; and
WHEREAS, bids were sought through the City's Vendor Services webpage, Solicitation No. SO032584, and bids were received from twelve vendors with Halifax Security, Inc., being the lowest and best bidder; and
WHEREAS, an emergency exists in the daily operations of the Department of Health in that it is immediately necessary that a purchase order be created for the purchase of security cameras for the Health Department's 240 Parsons Avenue facility for the immediate preservation of the public peace, property, health, safety and welfare, now therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Finance and Management is hereby authorized to establish a purchase order with Halifax Security, Inc., for the purchase of security cameras and equipment for the security system at the Health Department's 240 Parsons Avenue facility.
SECTION 2. That the expenditure of $12,000.00 is hereby authorized from the Health G.O. Bonds Fund, Fund No. 706, Project No. 570053-100000, Department of Health, Division No. 50-01, Object Level One 06, Object Level Three 6644, OCA No. 501713.
SECTION 3. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance and to make any accounting changes necessary to ensure that this contract is properly accounted for and recorded accurately on the City's financial records.
SECTION 4. That for reasons stated in the preamble hereto, which is hereby made a part thereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.