Explanation
This legislation authorizes the Finance and Management Director to modify and extend the existing service agreement contract with Lease Harbor LLC, under the same terms and conditions, for a renewal of an additional one (1) year term for the provision of web-based database management software, support, and related services for the administration of the City's real property and lease portfolio. After research and analysis of six different real estate and lease mangement software systems, the Lease Harbor software was chosen as the best system to meet the City's requirements for inventory management, lease tracking, report generation, and security, at a set price schedule, to efficiently and accurately manage the City's Real Estate assets.
The original service agreement contract, in the amount of $25,800.00 was authorized by Ordinance 1899-2006 , in accordance with Section 329.07 (Sole Source Procurement) of the Columbus City Code and was passed by City Council on 11/22/2006. The current contract term is December 15, 2006 through December 14, 2007. The amount of the one (1) year extension and renewal of the service agreement contract is $24,400.00 and will extend the contract through December 14, 2008. The total amount for this contract including this modification for extension and renewal is $50,200.00
Lease Harbor, LLC, has Contract Compliance #36-4352999 with an expiration date of 6-18-09.
Fiscal Impact: Funds were budgeted and are available within the Finance and Management 2007 General Fund Budget.
Title
To authorize the Finance and Management Director to modify and extend the existing service agreement contract with Lease Harbor LLC, under the same terms and conditions for an additional one (1) year term, for the provision of web-based database management software, support, and related services for the administration of the City's real property and lease portfolio and to authorize the expenditure of $24,400 from the General Fund.
Body
WHEREAS, the Finance and Management Director wishes to modify the existing service agreement contract with Lease Harbor LLC, originally authorized by Columbus City Council on November 22, 2006 by Ordinance 1899-2006; and
WHEREAS, the Finance and Management Director wishes to extend the existing service agreement contract with Lease Harbor LLC, under the same terms and conditions for an additional one (1) year term beginning December 15, 2007 for the provision of web-based database management software, support, and related services for the administration of the City's real property and lease portfolio; and
WHEREAS, it is necessary to authorize the expenditure of $24,400.00; now therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That Finance and Management Director be and is hereby authorized to modify and extend the existing contract with Lease Harbor, LLC for an additional one (1) year term beginning December 15, 2007 for the provision of web-based database management software, support, and related services for the administration of the City's real property and lease portfolio.
SECTION 2. That the expenditure of $24,400.00 or so much thereof as may be necessary is hereby authorized to be expended from the Department of Finance and Management, Administrative Division, Division No. 45-50/51, Fund 010, OCA 450037, Object Level One 03, Object Level Three 3367.
SECTION 3. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.