Explanation
BACKGROUND:
This ordinance authorizes the Director of the Department of Technology, on behalf of the Departments of Public Utilities (DPU), Human Resources (HR), and all other city departments, to enter into a contract with Cornerstone OnDemand, Inc., in the amount $238,604.19 for the city's learning management system (LMS) annual hosting fee.
The term for the Cornerstone learning module is 12/15/2023 through 12/14/2024.
The original contract was first authorized under ordinance 2490-2015 passed by City Council on December 7, 2015 (EL017777), and most recently under the authority of Ordinance No. 2865-2022, passed on November 14, 2022 through purchase order PO358716.
This software is used by Public Utilities to manage the necessary training for Public Utilities staff. In many cases there are Environmental Protection Agency training requirements that if not completed, could result in fines. Human Resources uses this software to manage the necessary training that is mandatory across all city departments and offices.
The city's Learning Management Software System (LMS) is a proprietary system from Cornerstone OnDemand, Inc., as such, the city must purchase annual hosting support and maintenance services from Cornerstone OnDemand, Inc. This ordinance is being submitted in accordance with the provisions of sole source procurement of the City of Columbus Code, Section 329.
EMERGENCY DESIGNATION:
Emergency designation is being requested for this ordinance so that the purchases described here, important to the city’s daily operations, occurs at the earliest possible date to ensure that these services are not interrupted.
FISCAL IMPACT
Funds for this contract are available and budgeted in various direct charge allocations in the information services operating fund. A small portion of the cost of this contract is being borne by DoT’s information services operating budget and will be billed back to user divisions where applicable.
CONTRACT COMPLIANCE NUMBER
Vendor Name: Cornerstone OnDemand, Inc. EBO_CC-000683 Expiration Date: 2/6/2025
Title
To authorize the Director of Technology, on behalf of various city departments, to enter into a contract with Cornerstone OnDemand, Inc. for annual maintenance and hosting fee services, in accordance with the sole source provisions of the Columbus City Code; and to authorize the expenditure of $238,604.19 from the Department of Technology, Information Services Operating Fund, and to declare an emergency. ($238,604.19)
Body
WHEREAS, this ordinance authorizes the Director of Technology, on behalf of various city departments to enter into a contract with Cornerstone OnDemand, Inc. for annual maintenance and hosting fee services associated with the city’s learning management system, in the amount of $238,604.19 from December 15, 2023 through December 14, 2024; and
WHEREAS, the original contract was authorized with passage of Ordinance 2490-2015 on December 7, 2015 and was most recently reissued with passage of Ordinance 2865-2022 on November 14, 2022; and
WHEREAS, because the city’s Learning Management Software System is a proprietary system from Cornerstone OnDemand, Inc., and as such, the city can only purchase annual hosting support and maintenance and hosting fee services from Cornerstone OnDemand, Inc., this ordinance is being submitted in accordance with the sole source procurement provisions of the City of Columbus, Section 329; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Technology in that it is immediately necessary to authorize the Director of the Department of Technology, on behalf of the Departments of Public Utilities (DPU), Human Resources (HR), and all other city departments to enter into a contract with Cornerstone OnDemand, Inc. for annual maintenance and support of the city’s Learning Management System (LMS) in order to have a contract in operation prior to the December 15, 2023 expiration date, all for the preservation of public health, peace, property, safety and welfare; NOW, THEREFORE
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1: That the Director of Technology, on behalf of the Departments of Human Resources, Public Utilities and all other city departments, be and is hereby authorized to enter into a contract with Cornerstone OnDemand, Inc., for annual maintenance and support services for the term of one year, beginning on December 15, 2023 and ending on December 14, 2024 at a cost of $238,604.19.
SECTION 2: That the expenditure of $238,604.19 or so much thereof as may be necessary, is hereby authorized to be expended as follows in the attachment to this ordinance. (See attachment 2832-2023 EXP).
SECTION 3: That the City Auditor is authorized to make any changes to revise the funding source for any contract or contract modifications associated with this ordinance.
SECTION 4: That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5: This ordinance is being submitted in accordance with the provisions of sole source procurement of the City Code Chapter 329.
SECTION 6: That this ordinance shall take effect and be in force from and after the earliest period allowed by law.
SECTION 7: That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.