Explanation
1. BACKGROUND
This legislation authorizes the Director of Public Service to enter into contract in an amount up to $463,771.18 for the Pedestrian Safety Improvements - Southgate Drive and Ferris Road Sidewalks project and to pay construction inspection costs up to $55,652.54.
This project consists of work on Southgate Drive and Ferris Road:
On Southgate Drive: constructing a 5 foot wide sidewalk on the south side of Southgate Drive from Parsons Avenue to Markham Road and along the north side of Southgate Drive from Parsons Avenue to High Street. The total length of the new sidewalk is 0.6 miles and there are also 16 ADA curb ramps to be constructed as well as some driveway approaches will be upgraded for grading purpose.
On Ferris Road: constructing a 5 foot wide sidewalk on both sides of Ferris Road between Karl road and Minnie Avenue. The total length of the new sidewalk is 0.65 miles, and there are also 10 ADA curb ramps to be constructed as well as some driveway approaches that will be upgraded for grading purpose.
The estimated Notice to Proceed date is February 20, 2013. The project was let by the Office of Support Services through vendor services and Bid Express. Eight bids were received on December 18, 2012 (8 majority) and tabulated on December 19, 2012 as follows:
Company Name Bid Amt City/State Majority/MBE/FBE
Newcomer Concrete Services, Inc. $463,771.18 Norwalk, OH Majority
Shelly and Sands, Inc. $494,016.91 Columbus, OH Majority
Nickolas Savko & Sons, Inc. $495,135.38 Columbus, OH Majority
Columbus Asphalt Paving, Inc. $508,710.42 Columbus, OH Majority
Decker Construction $517,868.23 Columbus, OH Majority
Columbus Asphalt Paving, Inc. $530,755.67 Gahanna, OH Majority
G & G Cement Contractors, LLC $547,725.26 Columbus, OH Majority
George J Igel & Co. $703,601.31 Columbus, OH Majority
Award is to be made to Newcomer Concrete Services, Inc., as the lowest, best, most responsive and most responsible bidder.
Searches in the System for Award Management list (Federal) and the Findings for Recovery list (State) produced no findings against Newcomer Concrete Services, Inc.
2. CONTRACT COMPLIANCE
The contract compliance number for Newcomer Concrete Services, Inc. is 341302197 and expires 2/7/14.
3. FISCAL IMPACT
The amount of the contract and inspection for this project is $519,423.72. Funding for this project is budgeted and available within the Streets and Highways G.O. Bonds Fund.
4. EMERGENCY DESIGNATION
Emergency action is requested to facilitate the construction of this project and make these sidewalks available for pedestrians within the community at the earliest possible time.
Title
To authorize the Director of Public Service to enter into contract with Newcomer Concrete Services, Inc. for construction of the Pedestrian Safety Improvements - Southgate Drive and Ferris Road Sidewalks project for the Division of Mobility Options; to authorize the expenditure of $519,423.72 within the Streets and Highways G.O. Bonds Fund for the Division of Mobility Options; and to declare an emergency. ($519,423.72)
Body
WHEREAS, bids were received on December 18, 2012, and tabulated on December 19, 2012, for the Pedestrian Safety Improvements - Southgate Drive and Ferris Road Sidewalks project and a satisfactory bid has been received; and
WHEREAS, this project will construct and rehabilitate sidewalks in the Southgate Drive and Ferris Road Community Areas; and
WHEREAS, it is necessary to provide for construction administration, and inspection costs; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service, Division of Mobility Options, in that it is necessary to expedite the commencement of this project in order to provide for the construct of these sidewalks in the Southgate Drive and Ferris Road Community Areas to provide for the pedestrian safety of those utilizing these sidewalks, thereby preserving the public health, peace, property, safety and welfare, now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Service be and is hereby authorized to enter into a contract with Newcomer Concrete Services, Inc., 646 Townline Road 151, P.O. Box 672, Norwalk, OH, 44857 (mailing address), for the construction of the Pedestrian Safety Improvements - Southgate Drive and Ferris Road Sidewalks project in the amount of up to $463,771.18, for the Division of Mobility Options in accordance with the specifications and plans on file in the Office of the Support Services, which are hereby approved; and to obtain and pay for the necessary inspection costs associated with this project up to a maximum of $55,652.54.
SECTION 2. That the sum of up to $519,423.72 is authorized to be expended for the above described purpose from fund 704, The Streets and Highways G.O. Bonds Fund, as follows:
Division of Mobility Options, Dept-Div 59-10:
Fund /Project / Project Name / O.L. 01-03 Codes / OCA / Amount
704 / 590105-100064 / Pedestrian Safety Improvements - Southgate Drive Sidewalks / 06-6621 / 740564 / $216,468.97
704 / 590105-100066 / Pedestrian Safety Improvements - Ferris Road Sidewalks / 06-6621 / 740566 / $247,302.21
704 / 590105-100064 / Pedestrian Safety Improvements - Southgate Drive Sidewalks / 06-6687 / 740564 / $25,976.27
704 / 590105-100066 / Pedestrian Safety Improvements - Ferris Road Sidewalks / 06-6687 / 740566 / $29,676.27
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance
SECTION 5. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 6. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.