City of Columbus - File #: 1091-2011

• File #: 1091-2011
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 6/29/2011
• In control: Recreation & Parks Committee
• On agenda: 7/11/2011
• Final action: 7/13/2011
• Title: To authorize and direct the Director of Recreation and Parks to enter into contract with Greenscapes Landscape Co., Inc. for the Street Tree Installation Fall 2011 Project; to authorize the expenditure of $194,530.00, and a contingency of $5,470.00 for a total of $200,000.00 from the Voted Recreation and Parks Bond Fund; and to declare an emergency. ($200,000.00)

Date	Ver.	Action By	Action	Result
7/13/2011	1	CITY CLERK	Attest
7/12/2011	1	MAYOR	Signed
7/11/2011	1	Columbus City Council	Approved	Pass
7/11/2011	1	COUNCIL PRESIDENT	Signed
7/1/2011	1	Auditor Reviewer	Reviewed and Approved
7/1/2011	1	CITY AUDITOR	Reviewed and Approved
7/1/2011	1	Rec & Parks Drafter	Sent for Approval
7/1/2011	1	CITY ATTORNEY	Reviewed and Approved
7/1/2011	1	Rec & Parks Drafter	Sent to Clerk's Office for Council
6/30/2011	1	ODI DIRECTOR	Reviewed and Approved
6/30/2011	1	Rec & Parks Drafter	Sent for Approval
6/30/2011	1	Finance Reviewer	Reviewed and Approved
6/30/2011	1	Finance Reviewer	Reviewed and Approved
6/30/2011	1	FINANCE DIRECTOR	Reviewed and Approved
6/30/2011	1	Rec & Parks Drafter	Sent for Approval
6/29/2011	1	Rec & Parks Drafter	Sent for Approval
6/29/2011	1	REC & PARKS DIRECTOR	Reviewed and Approved
6/29/2011	1	Rec & Parks Drafter	Sent for Approval
6/29/2011	1	EBOCO Reviewer	Sent for Approval

Explanation

Background:

Bids were received by the Recreation and Parks Department on June 21, 2011 for the Street Tree Installation Fall 2011 Project, as follows:

                                                                                    Status                  Base Bid Amount

                              Greenscapes                                          MAJ                  $194,530

The work for which proposals were invited consists of the installation of street trees in Planning Area 6 as part of the Mayor's Green Initiative.  Even though only one bid was received, it is within budget.

Principal Parties:

Greenscapes Landscape Co., Inc.

William Gerhardt (Contact)

4220 Winchester Pike

Columbus, OH  43232

614-837-1869 (Phone)

311027889 expires 11/24/2011

50+ (Columbus Employees)

Fiscal Impact:

$200,000.00 from the Voted Recreation and Parks Bond Fund

Title

To authorize and direct the Director of Recreation and Parks to enter into contract with Greenscapes Landscape Co., Inc. for the Street Tree Installation Fall 2011 Project; to authorize the expenditure of $194,530.00, and a contingency of $5,470.00 for a total of $200,000.00 from the Voted  Recreation and Parks Bond Fund; and to declare an emergency.  ($200,000.00)

Body

      WHEREAS, bids were received by the Recreation and Parks Department on June 21, 2011 for the Street Tree Installation Fall 2011 Project, and the contract will be awarded on the basis of the lowest and best responsive and responsible bidder; and

      WHEREAS, an emergency exists in the usual daily operation of the Recreation and Parks Department in that it is immediately necessary to enter into said contract to enable trees to be purchased and received in time for the Fall planting schedule; now, therefore

BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:

      SECTION 1.   That the Director of Recreation and Parks be and he is hereby authorized and directed to enter into contract with Greenscapes for Street Tree Installation Fall 2011 project, in accordance with plans and specifications on file in the Recreation and Parks Department.

      SECTION 2.   That the expenditure of $200,000.00, or so much thereof as may be necessary to pay the cost thereof, be and is hereby authorized from the Recreation and Parks Bond Fund as follows:

Recreation and Parks Voted Bond Fund 746

Project #510039-100001, Street Trees, Object Level 3 # 6621, OCA# 763901

                        SECTION 3.   That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this legislation.

      SECTION 4.   That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.