Explanation
1. BACKGROUND:
A. Need: This ordinance authorizes the Director of Public Safety, on behalf of the Division of Support Services, to enter into contract with Motorola C & E for backup maintenance service which is required to ensure continued operation of the Police and Fire 800 MHz Radio System Infrastructure starting January 1, 2008 through December 31, 2008. This agreement is being entered into under the Sole Source provision provided in Section 329.07 of the Columbus City Code. Motorola C & E is the only known company that can provide essential backup service 24 hours a day, seven days a week, to the systems.
The City accepted the 800 MHz Radio System April 1, 1992. The new 800 MHz Infrastructure upgrade was funded by Federal Grant Money, and was installed in 2006. This contract will provide backup field engineering support from Motorola C & E for system failures, factory repair and exchange of high tech circuit board failures, and will allow access to Motorola engineers on an around-the-clock basis. The contract covers depot level maintenance for all the fixed end components of the 800 MHz Radio Infrastructure System.
B. Bid Information: Motorola C & E is the only known provider for this type of services.
C. Contract Compliance: Contract Compliance Number # 361115800 - Expires: April 28, 2008.
2. FISCAL IMPACT:
A. Budgeted Amount: Funds for this expenditure are available in the Department of Public Safety, Division of Support Services' 2007 General Fund Appropriation.
Title
To authorize and direct the Director of Public Safety, on behalf of the Division of Support Services, to enter into a contract with Motorola C & E for backup maintenance service required for continued operation of the Police and Fire 800 MHz Radio System Infrastructure in accordance with the provisions of Sole Source procurement, to authorize the expenditure of $134,749.20, or so much thereof as needed, from the Division of Support Services' 2007 General Fund budget, and to declare an emergency. ($134,749.20)
Body
WHEREAS, the responsibility of the Police and Fire communications systems will continue to be that of the Department of Public Safety, Division of Support Services; and
WHEREAS, the Division of Support Services has a need to enter into contract with Motorola C & E for a Backup Service Maintenance Agreement for the Police and Fire 800 MHz Radio Infrastructure; and
WHEREAS, Motorola C & E is the only known company that can provide essential backup service 24 hours a day, seven days a week, to the systems; and,
WHEREAS, this agreement is being established under the Sole Source Provision provided in Section 329.07 of the Columbus City Code; and,
WHEREAS, an emergency exists in the usual daily operations of the Department of Public Safety, Division of Support Services, in that it is immediately necessary to enter into contract to support the Police and Fire communications systems, thereby preserving the public peace, health, safety and welfare; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS
SECTION 1. That the Director of Public Safety be and is hereby authorized and directed to enter into a Backup Service Maintenance Agreement with Motorola C & E for the Police and Fire 800 MHz Radio Infrastructure System for the period of January 1, 2008 through December 31, 2008.
SECTION 2. That this agreement is made in accordance with the Sole Source provision of Section 329.07 of the Columbus City Code. See Attachment ORD1794-2007solesource.doc.
SECTION 3. That for the purpose stated in Section 1 hereof, the expenditure of $134,749.20, or so much thereof as may be needed, is hereby authorized from:
Div. 30-02 | Subfund: 010 | Obj. Level 2: 03 | Obj. Level 3: 3372 | OCA: 320104 | Amount: $134,749.20
SECTION 4. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.