Explanation
1. BACKGROUND
This ordinance authorizes the Director of Public Service to modify a professional services agreement with Evans, Mechwart, Hambleton & Tilton, Inc. (EMH&T) in the amount of up to $20,000.00 for the Warner Road Improvements - Phase 2 project. The project is located along Warner Road west of Albany Crossing and along Ulry Road in the northeast quadrant of the City of Columbus.
Ordinance 2846-2013 authorized the Director of Pubic Service to accept assignment of a professional services agreement from Village Communities Corporation for the Warner Road Improvements - Phase 2 project (agreement was between Village Communities Corporation and Evans, Mechwart, Hambleton and Tilton Inc. (EMH&T)), to waive the competitive bidding requirements of Columbus City Code Section 329, and to modify the design agreement with EMH&T in the amount of $40,000 for said project.
During the process of scoping the services required by EMH&T to modify the Warner Road Improvements - Phase 2 engineering plans to reflect changes made to the City's Construction and Material Specifications Manual in 2012 (the purpose of accepting assignment and modifying the contract), it has been determined that it may be necessary to prepare plans for stormwater detention controls and to update right-of-way plans for the project as well.
Original contract amount: $348,911 (not funded by the City)
Modification 1 ordinance: $ 40,000 Ord. 2846-2013
Modification 2 ordinance: $ 20,000
Total contract value: $408,911
Searches in the System for Award Management (Federal) and the Findings for Recovery list (State) produced no findings against EMH&T.
2. CONTRACT COMPLIANCE INFORMATION
The contract compliance number for EMH&T is 310685594. The expiration date is 8/2/15.
3. FISCAL IMPACTS
Funds in the amount of $20,000.00 are available for this project in the Albany Crossing TIF Fund, number 441.
4. EMERGENCY DESIGNATION
Emergency action is requested to provide necessary engineering and design funding and prevent unnecessary delays in the Department of Public Service's Capital Improvement Program.
Title
To authorize the Director of Public Service to modify a professional services agreement with Evans, Mechwart, Hambleton & Tilton, Inc. (EMH&T) for engineering services in connection with the Warner Road Improvements - Phase 2 project; to authorize the expenditure of up to $20,000.00 from the Albany Crossing TIF Fund; and to declare an emergency. ($20,000.00)
Body
WHEREAS, Ordinance 2846-2013 authorized the Director of Public Service to accept the assignment of a professional services agreement between Village Communities Corporation and Evans, Mechwart, Hambleton & Tilton, Inc. (EMH&T) and enter into a $40,000.00 professional services agreement modification with EMH&T to modify the engineering plans for the Warner Road Improvements - Phase 2 project to reflect changes made to the City's Construction and Material Specifications Manual in 2012; and
WHEREAS, during the process of scoping the services required by EMH&T to modify the Warner Road Improvements - Phase 2 engineering plans it has been determined that it may be necessary to prepare plans for stormwater detention controls and to update right-of-way plans for the project; and
WHEREAS, it is necessary to authorize the Director of Public Service to modify the professional services agreement in an amount of up to $20,000.00 to prepare such plans for stormwater detention controls and to update right-of-way plans for the project; and
WHEREAS, funds in the amount of $20,000.00 are available for this project in Albany Crossing TIF Fund; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service in that it is immediately necessary to provide engineering services to prevent unnecessary delays for the Department's capital improvement projects, thereby preserving the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Service be and hereby is authorized to increase funding and modify a professional services agreement with Evans, Mechwart, Hambleton and Tilton Inc. (EMH&T), 5500 New Albany Road, Columbus, Ohio 43230 in an amount of up to $20,000.00.
SECTION 2. That for the purpose of paying the cost of this professional services agreement modification the sum of up to $20,000.00 or so much thereof as may be needed, is hereby authorized to be appropriated in and expended from Albany Crossing TIF Fund as follows:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
441 / 441100-100000 / Albany Crossing TIF / 06-6631 / 441100 / $20,000.00
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 5. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 6. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.